HR & Admin Executive

Job Title: HR & Admin Executive

Location:

Pune – Onsite

Employment Type:

Full-time

About QED42

QED42 is a globally recognized leader in delivering transformative digital solutions. With over a decade of experience and 400+ successful projects, we specialize in building engaging, scalable digital experiences for large enterprises and organizations across diverse industries.An award-winning Drupal development firm, we leverage AI-driven solutions, cutting-edge JavaScript frameworks, and user-centered design to deliver high-impact outcomes.Trusted by global brands such as Nestlé, the World Bank, and Sony, we blend design thinking with engineering excellence, embracing innovation, transparency, collaboration, and agility.Join us: https://www.qed42.com/careers

Role Overview

We are looking for a dynamic and detail-oriented

HR & Admin Executive

to support our people operations and office administration. This role is ideal for someone who thrives in a fast-paced environment and is confident in managing employee travel, coordinating with vendors, and supporting HR processes with excellent communication and organizational skills.

Key Responsibilities

HR Coordination

• Assist with end-to-end onboarding and exit formalities for employees.
• Work internally for laptop allocation, ID cards, and workspace readiness.
• Support employee engagement initiatives, birthday/anniversary celebrations, and off-site events.
  

Administrative Support

• Serve as the main point of contact for external vendors, service providers, and facility management.
• Manage office supplies, pantry stock, equipment, and courier/dispatch requirements.
• Maintain and manage internal records, invoices, and documentation logs efficiently.
• Prepare MIS reports and share weekly summaries with the management team.
• Coordinate with finance and other departments on administrative needs.
  

Travel Desk & Conference Support

• Book and manage travel arrangements for employees attending conferences, client visits, or other events.
• Ensure all travel bookings (flights, hotels, local transport) are optimized for cost, comfort, and safety.
• Maintain records of travel expenses and reimbursements.
• Provide timely assistance in generating travel letters and visa documentation support if needed.
  

Must-Have Skills

• Excellent written and verbal communication skills in English.
• Strong vendor coordination and negotiation skills.
• Ability to handle multiple responsibilities efficiently with attention to detail.
• Proficient in MS Office (Word, Excel, PowerPoint) and Google Workspace.
• Proven experience managing travel logistics for employees.
• Strong organizational and documentation abilities.
• Ability to manage sensitive information with discretion and professionalism.
  

Preferred Qualifications

• Bachelor’s or Master’s degree in Human Resources, Business Administration, or related field.
• 2+ years of experience in an HR/Admin/Coordinator role.
• Experience working in a hybrid or IT company setup.
• Familiarity with HRMS platforms like Keka or any other HRMS tool
• Event coordination or employee engagement exposure is a plus.
  

What You’ll Get

• A respectful, collaborative work culture where your voice is heard.
• Opportunity to grow with access to mentors and cross-functional projects.
• Flexibility in work hours with a focus on ownership and results.
• Competitive compensation and performance-based bonuses.
• Insurance benefits and inclusive workplace values.