Job Title: HR & Admin Executive
Location: Pune – Onsite
Employment Type: Full-time
About QED42
QED42 is a globally recognized leader in delivering transformative digital solutions. With over a decade of experience and 400+ successful projects, we specialize in building engaging, scalable digital experiences for large enterprises and organizations across diverse industries.
An award-winning Drupal development firm, we leverage AI-driven solutions, cutting-edge JavaScript frameworks, and user-centered design to deliver high-impact outcomes.
Trusted by global brands such as Nestlé, the World Bank, and Sony, we blend design thinking with engineering excellence, embracing innovation, transparency, collaboration, and agility.
Join us:https://www.qed42.com/careershttps://qed42.com/careers
Role Overview
We are looking for a dynamic and detail-oriented HR & Admin Executive to support our people operations and office administration. This role is ideal for someone who thrives in a fast-paced environment and is confident in managing employee travel, coordinating with vendors, and supporting HR processes with excellent communication and organizational skills.
Key Responsibilities
HR Coordination
-
Assist with end-to-end onboarding and exit formalities for employees.
-
Work internally for laptop allocation, ID cards, and workspace readiness.
-
Support employee engagement initiatives, birthday/anniversary celebrations, and off-site events.
Administrative Support
-
Serve as the main point of contact for external vendors, service providers, and facility management.
-
Manage office supplies, pantry stock, equipment, and courier/dispatch requirements.
-
Maintain and manage internal records, invoices, and documentation logs efficiently.
-
Prepare MIS reports and share weekly summaries with the management team.
-
Coordinate with finance and other departments on administrative needs.
Travel Desk & Conference Support
-
Book and manage travel arrangements for employees attending conferences, client visits, or other events.
-
Ensure all travel bookings (flights, hotels, local transport) are optimized for cost, comfort, and safety.
-
Maintain records of travel expenses and reimbursements.
-
Provide timely assistance in generating travel letters and visa documentation support if needed.
Must-Have Skills
-
Excellent written and verbal communication skills in English.
-
Strong vendor coordination and negotiation skills.
-
Ability to handle multiple responsibilities efficiently with attention to detail.
-
Proficient in MS Office (Word, Excel, PowerPoint) and Google Workspace.
-
Proven experience managing travel logistics for employees.
-
Strong organizational and documentation abilities.
-
Ability to manage sensitive information with discretion and professionalism.
Preferred Qualifications
-
Bachelor’s or Master’s degree in Human Resources, Business Administration, or related field.
-
2+ years of experience in an HR/Admin/Coordinator role.
-
Experience working in a hybrid or IT company setup.
-
Familiarity with HRMS platforms like Keka or any other HRMS tool
-
Event coordination or employee engagement exposure is a plus.
What You’ll Get
-
A respectful, collaborative work culture where your voice is heard.
-
Opportunity to grow with access to mentors and cross-functional projects.
-
Flexibility in work hours with a focus on ownership and results.
-
Competitive compensation and performance-based bonuses.
-
Insurance benefits and inclusive workplace values.
