Global Mobility Associate

About the Company

Resources are the backbone of Publicis Groupe, the world’s third-largest communications group. Formed in 1998 as a small team to service a few Publicis Groupe firms, Re: Sources has grown to 5,000+ people servicing a global network of prestigious advertising, public relations, media, healthcare, and digital marketing agencies. We provide technology solutions and business services, including finance, accounting, legal, benefits, procurement, tax, real estate, treasury, and risk management to help Publicis Groupe agencies do their best: create and innovate for their clients. In addition to providing essential, everyday services to our agencies, Re:Sources develops and implements platforms, applications, and tools to enhance productivity, encourage collaboration, and enable professional and personal development. We continually transform to keep pace with our ever-changing communications industry and thrive on a spirit of innovation felt around the globe. With our support, Publicis Groupe agencies continue to create and deliver award-winning campaigns for their clients.

About the Role

Global Mobility Associate will be working in the cross-cultural Global Mobility team to support Work Permit Visa application processes, Assignment Management activities, prepare cost estimates and related compliance actions.

Responsibilities

• Act as a point of contact for travelers to guide, and provide support to apply for US Work visas (L-1 Blanket and L-1 Non-Blanket) and/or Canada ICT applications.
• Prepare and file Work visa applications in-house (L-1 Blanket, Canada ICT applications) and guide employees throughout the visa application process.
• Conducts orientation sessions for employees appearing for US visa interviews.
• Liaison with external counsel and internal stakeholders on US/Canada work visa applications.
• Track and maintain data and documentation for visa applications and assignments.
• Act as GM point of contact for supporting all assignments and for travelers from the region before and after the assignment.
• Enhances travelers’ experience through consistent processes and policy treatment. Provides travelers a supportive, positive and seamless end-to-end experience.
• Executes, on a day-to-day basis, assignment & Immigration specific activities to support the traveler.
• Collaborate with other Global Mobility Operations team members to ensure processes are executed and issues resolved in a timely manner.
• Ensures a full understanding of the issue, compliance requirements, and the perspectives of all stakeholder are considered when determining/ recommending resolution.
• Should be able to prepare and manage reports.
• Coordinate with others in the team, Home and Host Offices, vendors and internal experts to ensure compliance with internal policies and external requirements (e.g. benefits, tax, local immigration teams).
• Ensure for real time and accurate data entry to enable transparency for team members, offices and other stakeholders.
• Report compliance risks and consequences for non-compliance.

Qualifications

• Minimum 2 years of related experience working within the field of Global Mobility, focusing on Americas region.
• Experience working in similar corporate set-up supporting US Immigration process, and relocation/transferring of employees.

Required Skills

• Expert on US L-1 Visas and/or Canada Work Permits (ICT applications).
• Exceptional organizational skills, including ability to multitask and balance completion of several competing priorities.
• Solid process and project management skills, particularly the ability to manage multiple work streams involving several team members.
• Attention to detail and the ability to deliver accurately to tight deadlines.
• Flexibility to adapt to changing priorities and the ability to thrive in a fast-paced, demanding, changing environment.
• Extraordinary written and verbal communication skills.

Preferred Skills

• Experience in handling US, Canada visa/Immigration or operational matters.
• Experience with Global Mobility data analysis and reporting.
• Strong compliance orientation and proven expertise in relocation and expatriate tax/payroll management.
• Any relevant certifications in the field of Expatriate management, Global Mobility.