Executive Assistant

This role is for one of the Weekday's clients

Salary range: Rs 100000 - Rs 1500000 (ie INR 1-15 LPA)

Requirements

Key Responsibilities

• Business Support (20%)
• Coordinate calendars and meetings, including agenda preparation, minute-taking, and follow-ups.
• Manage email correspondence, travel arrangements, and logistical planning.
• Handle confidential documents and facilitate executive-level coordination with internal and external stakeholders.
• Act as a gatekeeper to ensure efficient flow of information.
• SAP & Internal Order Management (20%)
• Initiate and manage Internal Orders (IOs) in SAP, collaborating with finance, procurement, and vendor management teams.
• Oversee timely creation, validation, and closure of IOs in compliance with internal audit requirements.
• Liaise with relevant teams to resolve SAP-related issues.
• Presentations & Business Communication (30%)
• Draft, design, and refine impactful PowerPoint presentations for leadership meetings, internal reviews, and external events.
• Convert business data and updates into structured, visually compelling narratives.
• Maintain and update performance dashboards, zone-wise decks, and quarterly review reports.
• Ensure all communication materials meet brand and quality standards.
• Business & Market Analysis (30%)
• Support strategic decisions by gathering and interpreting data from multiple sources (MIS, subscriptions, purchase order trends).
• Prepare detailed reports with actionable insights and recommendations.
• Conduct ad-hoc analyses for ongoing projects and leadership requirements.
• Collaborate with cross-functional teams to gather market intelligence and support business initiatives.
  

Key Competencies

• Analytical Skills - Ability to extract meaningful insights from complex data.
• Technical Proficiency - Skilled in SAP (IO Module), Microsoft Excel (Pivot Tables, VLOOKUP, Charts), and PowerPoint.
• Communication - Strong written and verbal communication skills for executive-level interactions.
• Confidentiality & Professionalism - Demonstrates discretion, integrity, and reliability in managing sensitive information.
• Multitasking & Ownership - Capable of managing multiple priorities with efficiency and accountability.
  

Preferred Qualifications

• Bachelor's or Master's degree in Business Administration, Commerce, or Analytics.
• 2-5 years of experience in executive support or business analytics roles.
• Prior exposure to SAP, business reporting, and C-suite coordination is advantageous.
  

Skills:

• Executive Assistance
• Calendar Management
• MIS Reporting
• Business Analytics
• SAP IO Management