Executive Assistant to Managing Director

Job Description

Company Overview: The Brigade Group is one of India’s leading real estate developer with over three decades. Founded in 1986, Brigade has transformed the skylines of South Indian cities such as Bengaluru, Chennai, Hyderabad, Mysuru, Mangalore, Chikmangalur, Kochi, and Gandhinagar's GIFT City. Our development spans the Residential, Commercial, Retail, Hospitality, and Education sectors and with 280+ completed buildings amounting to over 100+ million sq. ft of developed space across its diverse real estate portfolio. Brigade assures best-in-class design and top-of-the-line facilities that exude elegance and sophistication. The Residential developments include villas, villaments, penthouses, premium residences, luxury apartments, value homes, urban studios, independent living for seniors, plotted developments and mixed-use lifestyle enclaves and townships. Over the years, the projects have been one-of-a-kind in the sector, for example Brigade Gateway is Bengaluru’s first lifestyle enclave and Brigade Exotica, one of the tallest residential buildings in Bengaluru. The ‘Great Place to Work Institute’ has consistently recognised the Brigade Group as one of India’s best companies to work for in the real estate industry. This responsible attitude and innovative mindset combined with uncompromising quality of the projects over the years has created a brand of outstanding repute. Brigade has announced an ambitious target of achieving Net Zero emissions by 2045. This commitment reflects Brigade's dedication to sustainability and its responsibility to future generations. Job Summary: As the Executive Assistant to the Managing Director, you will serve as a strategic right hand to Ms. Pavitra Shankar, MD, Brigade Group, playing a pivotal role in driving key initiatives, enabling decision-making, and ensuring seamless execution across the organization. You will operate at the intersection of strategy, operations, and leadership, with exposure to high-stakes projects and senior stakeholders (incl CXOs and functional heads). This role is for someone who thrives in a dynamic, fast-paced environment, is intellectually curious, and has a strong bias for action. You will be expected to anticipate needs, connect dots across functions, and act as a force multiplier for the MD’s office. Key Responsibilities: Strategic Leadership & Special Projects Act as a trusted advisor and representative of the MD in internal and external engagements. Conduct deep-dive research on market trends, competitive intelligence, and emerging opportunities to support strategic decision-making. Lead and manage high-impact projects across strategic group affiliations ensuring alignment with organizational goals. Identify, evaluate and ensure adoption of new business opportunities, partnerships, and operational improvements including startups within the internal and external work environments. Draft strategic documents, approach notes, and frameworks to support cross-functional initiatives. Operational Excellence & Stakeholder Management Coordinate and facilitate weekly review meetings across Residential SBU, IT, ESG, Engineering, Finance, Legal, EM, etc. Prepare clear and concise agenda briefings, optimizing the MD’s focus on strategic priorities and ensuring operational efficiency. Review and refine all communication, presentations, and reports before they reach the MD. Draft minutes of meetings and ensure timely follow-up on action items with relevant stakeholders. Serve as a liaison between the MD’s office and functional heads to resolve cross-functional issues. Continuously monitor and evaluate internal and external risks to the business for rating and submission to the ERM team, and subsequently to the board. Coordinate and submit essential business and operational information to the ESG team and liaise with external consultants for ESG-related issue resolution. Mentor junior staff, fostering a collaborative, high-performance culture, and working with L&D to identify opportunities for professional development and training. Executive Communication & Reporting Prepare quarterly board decks in collaboration with the COO and functional heads. Manage the pre-board meetings for the Chairman's office and ensure all meetings happen within the stipulated time. Prepare required updates on quarterly performance for the management committee, board presentations and investor calls - handling sensitive and confidential information with the highest level of discretion. Collate, format, and share business performance information sheets for management in advance of quarterly analyst calls. Provide monthly performance reports to management and the COO and create presentations for management committee meetings. Additional Expectations: Serve as a cultural ambassador for the MD’s office, upholding values of integrity, excellence, and collaboration. Maintain a high level of discretion in handling sensitive and confidential information. Demonstrate agility in managing shifting priorities and navigating ambiguity. Build strong relationships across levels and functions to influence without authority. Stay ahead of the curve on industry trends, ESG developments, and digital transformation opportunities. Qualifications : Master’s degree from a top-tier institute (MBA preferred). 4–5 years of experience in a similar EA or strategic business support role. Exceptional written and verbal communication skills. Strong analytical and problem-solving abilities. Highly organized with a proactive, pre-emptive mindset. Advanced proficiency in Microsoft Office Suite (PowerPoint, Excel, Word), Enterprise Ai use case and other Gen AI tools. Show more Show less