Executive Assistant to Managing Director

Job Description: Executive Assistant – Operations

Location: B-37/B, Jhilmil Industrial Area,Delhi
Job Type: Full Time ( On site)
Experience: 3–4 years
Education: Graduate (Engineering background preferred)
Language: Excellent English communication
Requirement: Operations experience is preferred

About the Role

We are looking for a proactive and disciplined Executive Assistant – Operations who can support the Director in managing daily factory workflows, vendor coordination, and routine operational activities. The ideal candidate should be comfortable with fieldwork, follow-ups, and coordinating with multiple teams.

Key Responsibilities

Operations Support

• Assist in daily operations, production coordination, and factory follow-ups
• Maintain daily production/dispatch updates
• Track material IN/OUT and maintain inventory/stock records
• Prepare operations reports and Excel sheets
• Coordinate with purchase and logistics teams
• Support with payment follow-ups, challan tracking, and vendor documentation

Vendor & Team Coordination

• Vendor follow-ups for material, deliveries, and quotations
• Coordinate with workers and supervisors; give operational instructions
• Ensure timely follow-ups and reporting to the Operations Head
• Travel for field visits, if needed

Administrative Support

• Manage the daily schedule of the Director
• Support operational meetings and documentation
• Maintain proper records and ensure smooth communication between departments

Skills Required

• Strong coordination and follow-up skills
• Good spoken and written communication
• Basic to intermediate Excel skills.
• Highly disciplined and organised
• Comfortable with fieldwork
• Exposure to manufacturing/operations environment is a big plus

Job Type: Full-time

Pay: ₹252,000.00 - ₹300,000.00 per month

Benefits:

• Cell phone reimbursement

Application Question(s):

• Are you comfortable working on-site at Jhilmil Industrial Area (near Jhilmil Metro Station)?
• How many years of experience do you have in Executive Assistant or Admin roles?
• Do you have experience supporting a Director or Senior Manager?
• How is your English communication (spoken + written)?

Work Location: In person