Executive Assistant

## Executive Assistant to Tech Startup Founder - Position Requirements ### Core Requirements **Experience & Background** - 3-5+ years of executive assistant experience, preferably in tech/startup environments - Bachelor's degree preferred (or equivalent experience) - Experience supporting C-level executives or founders - Understanding of startup dynamics and fast-paced environments - Tech-savvy with ability to quickly learn new tools and platforms **Essential Skills** *Administrative Excellence* - Expert calendar management across multiple time zones - Complex travel coordination (domestic & international) - Meeting preparation and follow-up - Document creation and management - Expense reporting and budget tracking *Communication* - Exceptional written and verbal communication - Professional email correspondence and phone manner - Ability to interface with investors, board members, and key stakeholders - Discretion with confidential information - Strong interpersonal skills *Technical Proficiency* - Google Workspace/Microsoft Office Suite mastery - Project management tools (Notion, Asana, Trello) - CRM systems experience - Slack, Zoom, and collaboration platforms - Basic understanding of tech industry terminology ### Key Responsibilities **Executive Support** - Manage founder's calendar with strategic prioritization - Coordinate board meetings, investor meetings, and key stakeholder interactions - Prepare briefing materials and presentations - Handle correspondence and act as gatekeeper - Manage special projects and strategic initiatives **Operations Support** - Coordinate team meetings and all-hands - Assist with hiring coordination (scheduling interviews, candidate communications) - Support fundraising activities (deck preparation, investor communications) - Manage office operations (if applicable) - Event planning for company events and retreats **Personal Support** - Some personal assistance as needed - Travel arrangements including personal trips - Manage personal appointments when necessary - Interface with personal service providers ### Critical Competencies **Soft Skills** - Exceptional organizational abilities - Proactive problem-solving mindset - Adaptability and flexibility - High emotional intelligence - Ability to anticipate needs - Strong attention to detail - Ability to work independently **Startup-Specific Qualities** - Comfortable with ambiguity and change - Resourcefulness and scrappiness - Ability to wear multiple hats - Growth mindset - Enthusiasm for the company's mission - Ability to work in a fast-paced, high-pressure environment ### Working Conditions **Schedule & Availability** - Full-time position - Occasional evening/weekend availability for urgent matters - Flexibility for different time zones - Remote/hybrid/in-office (specify based on your needs) **Compensation Package** - Competitive salary - Equity compensation - Health, dental, and vision insurance - Unlimited PTO or specified vacation policy - Professional development budget - Other startup perks ### Nice-to-Have Qualifications - Previous startup experience, especially in similar industry - Network within the tech/startup ecosystem - Experience with fundraising processes - Additional language skills - Project management certification - Experience with specific tools your company uses ### Application Requirements - Resume highlighting relevant experience - Cover letter explaining interest in startups and the role - References from previous executives supported - Portfolio of work examples