Executive Assistant

Key Responsibilities Executive & Business Management Support ∙Manage and triage executives' inboxes and calendar to ensure top priorities are being actioned. ∙Schedule meetings, coordinate calendars across time zones, and set up appointments. ∙Transcribe and prepare professional correspondence, reports, and presentations. ∙Create and manage digital files, records, and databases (CRM, client notes, SOPs, etc.). ∙Support hiring coordination, onboarding, and light HR admin. ∙Prepare meeting notes, summaries, and follow-up actions. ∙Provide remote customer and client support with a high degree of professionalism. ∙Offer personal assistance support for travel, events, and remote executive errands. ∙Track and maintain weekly sales metrics, lead flow, and conversion stats in collaboration with the executive. Operations & Online Business Management ∙Support project management for digital launches, course timelines, event prep, and marketing campaigns. ∙Assist with records management and operational documentation. ∙Coordinate with vendors, freelancers, and contractors as required. ∙Maintain systemized SOPs and manage checklists to ensure consistency across operations. Marketing & Digital Strategy Execution Email Marketing & CRM ∙Manage and schedule emails using HighLevel. ∙Support lead generation campaigns, quiz funnels, and sales follow-up sequences. ∙Update contact records and segment leads in the HighLevel CRM. Social Media & Community Engagement ∙Manage the executive's LinkedIn, Instagram, and other social media profiles. ∙Draft and schedule engaging social content aligned with DMRI's brand tone. ∙Monitor engagement, comments, and DMs, and flag for executive response when needed. ∙Design branded social templates in Canva. ∙Manage and optimize SalesRobot campaigns for LinkedIn outreach. ∙Help organize and nurture online communities (e.g., podcast listeners, program alumni). Brand & Product Marketing ∙Support strategy and implementation for upcoming book launches, e-courses, assessments, and consulting programs. ∙Assist in affiliate program and partnership tracking. ∙Execute branded outreach campaigns to podcast guests, collaborators, and referral partners. Creative & Design Responsibilities ∙Create and update branded assets: eBooks, infographics, pitch decks, and presentations. ∙Assist with visual design for worksheets, workbooks, and lead magnets. Podcast & Digital Media ∙Assist with podcast production: editing, scheduling, uploading, metadata, and distribution. ∙Manage virtual event logistics (Zoom, registration, reminders, recordings). ∙Perform basic photo editing and sound trimming as needed using online tools. Preferred Qualifications ∙2+ years of experience as an Executive Assistant, Virtual Assistant, or Online Business Manager. ∙Strong written and verbal English communication. ∙Demonstrated experience supporting marketing, launches, or content production for small business owners or coaches. ∙Proficiency with Apple IOS tools, MS Office, Google Workspace, Canva, HighLevel, Trello, and Notion. ∙Familiarity with AI tools, i.e. ChatGPT, Notion AI, Grammarly and podcast editing tool Riverside ∙Bonus: Experience with social selling tools like SalesRobot and managing podcast production workflows. US Shift SAL-20-23k(4 Hours) Show more Show less