Executive Assistant

*Job Title: Executive Assistant to Founder*

About the role You’ll be the founder’s right hand. Own inbox, calendar, lead qualification, and follow-ups so the founder can focus on growth.

Key outcomes

Inbox at zero daily; only priority mails reach the founder

Calendar fully managed; no double-bookings or misses

All new leads screened within 2 hours using a script

Daily follow-up tracker updated and messages sent

*Responsibilities*

Email triage and replies using templates

Calendar management and meeting coordination

WhatsApp and phone follow-ups with prospects/partners

First-level lead qualification using a checklist/script

Take meeting notes and share action items within 30 minutes

Simple reports in Google Sheets/Docs; maintain SOPs

Must-haves

Strong spoken and written English

WhatsApp Web, Google Calendar, Sheets/Docs, basic Excel

Fast typing, clear voice, reliable internet and quiet workspace

High ownership, discretion, punctuality

Nice-to-have

Experience as EA, tele calling, or client coordination

CRM basics (HubSpot/Zoho/Pipedrive)

Compensation

₹22,000–₹25,000/month based on experience

Performance bonus for hitting SLAs (response time, follow-ups, accuracy)

Work setup

Full-time, remote or hybrid

Core hours: 10 am–7 pm IST with flexibility for urgent needs

How to apply Email/link your CV and complete this quick screening below within 48 hours.

Screening form (copy into Google Form)

Full name, phone, city.

Internet speed screenshot and device you use.

Are you available 10 am–7 pm IST, Mon–Sat? Any constraints?

Expected salary (fixed) and notice period.

Record a 3-minute Loom or Google Drive video: introduce yourself, past EA/coordination work, and how you’d clean a messy inbox.

Do this 10 -minute task:

I’ve emailed you a sample inbox description: 12 unread emails, 3 meetings to schedule, 2 follow-ups pending. Write a step-by-step plan you’ll take in the first 60 minutes.

Do this 10 -minute Sheets task:

Given a sample table with 20 leads (Name, Source, Status, Last Contact), sort by priority, add a “Next Action” column, and write 5 sample follow-up messages.

Read this script aloud:

“Hi, this is [Your Name] from [Company]. Is now a good time for two quick questions to see if we’re a fit? Great. What monthly budget have you set aside for marketing? And what’s one thing your last agency missed?” Upload audio (WhatsApp voice note is fine).

References: share one manager and one client name with phone/email.

Interview plan you can paste to candidates after shortlist

Round 1 (15 min): logistics, stability, home setup, pay.

Round 2 (20 min with founder): values, confidentiality, pressure test.

Paid trial (10–15 hours): calendar clean-up, 10 follow-ups, 5 lead screens, daily tracker.

KPIs in first 30 days

Response SLA: inbox and WhatsApp under 2 hours

Follow-ups: 20+ quality follow-ups/day logged

Calendar: 100% accuracy; weekly plan sent every Friday by 5 pm

Lead screens: 100% scripts followed; notes in tracker

Job Type: Full-time

Pay: ₹20,000.00 - ₹25,000.00 per month

Work Location: In person