Executive Assistant

Role & responsibilities

• Manage the CEOs day-to-day calendar, appointments, and meeting schedules.
  
• Coordinate internal and external meetings, ensuring all logistics and materials are prepared.
  
• Act as the primary point of contact between the CEO and internal/external stakeholders.
  
• Draft, review, and edit emails, reports, presentations, and official communication for the CEO.
  
• Prepare accurate minutes of meetings and ensure timely follow-ups on action points.
  
• Organize and track all tasks, commitments, and deadlines for the CEO.
  
• Handle confidential information with integrity and maintain complete professionalism.
  
• Coordinate business travel, hotel bookings, itineraries, and expense reports.
  
• Support CEO in project planning, tracking progress, and preparing status updates.
  
• Conduct research, gather data, and prepare briefs for decision-making.
  
• Liaise with department heads to ensure smooth workflow and timely completion of CEO directives.
  
• Manage documentation, filing systems, and ensure easy retrieval of important data.
  
• Assist in preparing board meeting agendas, presentations, and supporting materials.
  
• Screen calls, visitors, and communication before routing to the CEO.
  
• Represent the CEO in meetings or events when required.
  
• Maintain strong professional relationships with partners, vendors, and senior executives.
  
• Coordinate special projects, events, and high-level activities as required.
  
• Ensure the CEOs office runs efficiently and professionally at all times.
  
• Track key priorities and provide timely reminders.
  
• Support in personal tasks and errands when required, maintaining discretion.

Preferred candidate profile

• Graduate / Postgraduate

  in Business Administration, Commerce, or related field.

• 2–6 years of experience

  as an Executive Assistant, Personal Assistant, or in a similar senior administrative role.
• Excellent

  communication skills

  (written and verbal) with strong command over English.
• Highly

  organized, detail-oriented, and proactive

  , with the ability to prioritize multiple tasks effectively.
• Strong

  stakeholder management

  skills and the ability to interact confidently with senior leadership.
• Ability to handle

  confidential information

  with professionalism and integrity.
• Proficiency in

  MS Office (Excel, Word, PowerPoint), email management

  , and calendar tools.
• Strong

  time-management

  skills with the ability to work under pressure and meet tight deadlines.
• Demonstrated ability to

  draft professional communication

  , presentations, and reports.
• High level of

  maturity, discretion, and diplomacy

  when dealing with sensitive matters.
• Excellent

  problem-solving and decision-making

  abilities.
• Comfortable handling

  travel coordination

  , documentation, and business communication.
• Positive attitude, polished grooming, and strong interpersonal skills.
  
• Flexibility to work extended hours when required by the CEO’s schedule.
  
• Candidates from

  hospitality, corporate offices, consulting, or luxury service industries

  will be an added advantage.