1783 Calendar Management Jobs - Page 50

Job Description: Only Immediate to 15 days' notice candidates can apply. Responsibilities: Manage the Department Heads calendar, scheduling meetings, travel arrangements, and appointments. Anticipate the Department Heads needs and proactively manage their workload. Prepare meeting agendas, presentations, and reports as needed. Draft and proofread correspondence, including emails, letters, and proposals. Manage the Department Heads budget and expenses. Coordinate with other departments to ensure seamless communication and project flow. Oversee office operations, including ordering supplies, managing vendors, and maintaining office equipment. Maintain a confidential and professional work environment. Perform other duties as assigned by the Department Heads. Qualifications: Minimum of 1 year of experience as an Office Manager or a similar administrative role. Proven experience working in a fast-paced, technology-oriented environment. Excellent communication and interpersonal skills, with the ability to build strong relationships with all levels of staff. Superior organizational and time management skills, with the ability to prioritize multiple tasks effectively. Strong attention to detail and accuracy. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with project management tools a plus. Ability to maintain confidentiality and discretion. Skills & Abilities: Excellent organizational and time-management abilities. Strong written and verbal communication skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software. Ability to handle sensitive information with discretion and maintain confidentiality. Proactive problem-solving skills and the ability to work independently. Strong interpersonal skills and the ability to work effectively with diverse teams.

Urgent Requirement Executive Assistant Secretary Male Candidate only for one of the reputed company in business for 50+ years in Mumbai. Description We are seeking a highly organized and proactive Executive Assistant Secretary to support our senior executives. The ideal candidate will have significant experience in administrative roles and be adept at managing multiple tasks while maintaining a high level of professionalism. Responsibilities Manage executives schedules, appointments, and travel arrangements. Prepare and edit correspondence, reports, and presentations. Organize and maintain files and records. Act as a point of contact between executives and internal/external clients. Coordinate meetings and events, ensuring all logistics are handled. Assist in the preparation of budgets and expense reports. Perform research and compile data for reports and presentations. Handle confidential information with discretion and professionalism. Skills and Qualifications Proven experience as an executive assistant or in other administrative roles (5-15 years of experience). Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational and time management skills. Strong verbal and written communication skills. Ability to multitask and prioritize work effectively. Attention to detail and problem-solving skills. Discretion and confidentiality in handling sensitive information. Familiarity with office management procedures and basic accounting principles. Salary will be as per company norms You may REFER your FRIEND/s on WhatsApp group etc. For more information contact immediately with the updated CV. Lydia Recruiters Sanan Fernandez HEAD HR (M) 961 961 5625 (E) [HIDDEN TEXT]

Role & responsibilities Responsibilities Manage professional and personal scheduling for the Partner/Director, including agendas, mail, email, phone calls, client management, and other company logistics Coordinate complex scheduling and calendar management, as well as the content and flow of information to senior executives Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of the filing system and contacts database Maintain professionalism and strict confidentiality with all materials Organize team communications and plan events, both internal and off-site Preferred candidate profile 3 or more years of experience in an administrative role reporting directly to upper management Excellent written and verbal communication skills Strong time-management skills and an ability to organize and coordinate multiple concurrent projects Proficiency with office productivity tools and an aptitude for learning new software and systems Flexible team player, willing to adapt to changes and unafraid of challenges Ability to maintain confidentiality of information related to the company and its employees PLEASE NOTE: OFFICE TIMINGS: Flexible 9-6:30, will need to clock 8.5 to 9 hours per day Work Mode: WORK FROM OFFICE Work days: Monday to Saturday, 2nd and 4th Saturdays are off.

Executive Assistant - Administration MIT-WPU is seeking a highly organized and proactive Sr. Executive/Executive Assistant to provide comprehensive support to our Head of Department (HOD) in Pune. This is a one-on-one working relationship where you will serve as the primary point of contact for internal and external stakeholders, managing a wide variety of administrative and strategic tasks. Responsibilities: Manage an extremely active calendar of appointments for the HOD, ensuring their schedule is followed and respected. Complete strategic reports and prepare confidential correspondence. Arrange complex travel plans, itineraries, and agendas. Compile documents for special projects. Communicate directly on behalf of the HOD regarding programmatic initiatives. Research, prioritize, and follow up on incoming issues and concerns addressed to the HOD, including those of a sensitive or confidential nature, determining the appropriate course of action. Provide a bridge for smooth communication between the HOD's office and internal departments, demonstrating leadership to maintain credibility and trust with senior management. Work closely with the HOD to keep them informed of upcoming commitments and responsibilities. Provide leadership to build crucial relationships and manage special projects for the HOD, some of which may have organizational impact. Complete critical deliverables with a hands-on approach, including drafting acknowledgment letters and personal correspondence, to facilitate the HOD's leadership. Prioritize conflicting needs, handle matters expeditiously, and follow through on projects to successful completion, often under deadline pressure. Participate as an adjunct member of the Executive Team, assisting in scheduling and attending meetings. Assist in coordinating the agenda of senior management team meetings and all staff meetings. Facilitate cross-divisional coordination of travel and outreach plans. Skills and Abilities: Strong organizational skills with excellent attention to detail, capable of seamlessly performing and prioritizing multiple tasks. Very strong interpersonal skills to build relationships with staff, management, and external partners. Excellent written and verbal communication skills. Demonstrated proactive approach to problem-solving with strong decision-making capabilities. Emotional maturity. Highly resourceful team player, also extremely effective independently. Proven ability to handle confidential information with discretion and adapt to various competing demands, demonstrating the highest level of customer/client service. Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment. Forward-looking thinker who actively seeks opportunities and proposes solutions. Education and Experience: 5-7 years of experience. Experience and interest in internal and external communications and partnership development. Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and Social Media web platforms.

Responsibilties: Female EA required Administration support Calendar manage, Travel Manage, Project Assist , Ms office ,Softwares &tools Expense manage, communication platform Mon-Sat 2-4 yrs exp 4 TO 5 lpa 9140679821

Draft MOM, emails, with precision and professionalism. Ensure effective verbal communication Conduct timely follow-ups on action items, commitments, and deadlines. Coordinate meetings, appointments, and travel arrangements. Required Candidate profile Proficiency in Excel for data analysis, reporting, and streamlining processes. Strong in follow-ups and stakeholder coordination

Roles and Responsibilities Manage director's calendar, schedule appointments, meetings, and events. Coordinate travel arrangements including flight bookings, hotel reservations, and logistics. Prepare monthly reports on business performance and provide insights for improvement. Handle correspondence such as emails, letters, and presentations on behalf of the director. Provide administrative support to ensure seamless operations within the organization.

Responsibilities: * Manage executive schedule & travel arrangements * Maintain confidentiality at all times * Coordinate meetings & calendar management * Ensure secretarial compliance & operations Health insurance Provident fund Annual bonus

Job Position (Title): Executive Assistant Experience Required: 5 - 7 Years No of Position: 2 Job Type: FTE Location: Hyderabad Administrative & Organizational Skills Draft and respond to professional emails, letters, and official communication. Liaise with internal departments and external stakeholders to ensure timely and effective communication. Coordinate with the leadership team on sensitive or high-priority communications. Calendar management (scheduling meetings, appointments, travel) Travel arrangements (domestic & international) Prepare meeting minutes, reports, and summaries as required. Follow up on pending communications and ensure closures within deadlines. Required Skills Excellent written and verbal communication skills in English. Strong attention to detail and ability to convey messages clearly and professionally. Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) Experience with collaboration tools (Zoom, Teams, Google Workspace) Strong organizational and time management abilities. Ability to handle confidential information with discretion Document and spreadsheet preparation Time Management & Problem-Solving Ability to prioritize and multitask effectively Attention to detail and accuracy Proactive problem-solving and decision-making Deadline-driven with the ability to adapt quickly to changing needs High level of discretion and integrity Executive-level support experience Professional demeanour and reliability Strong sense of accountability

Executive Support: Manage executives' calendars, scheduling appointments, meetings, and travel arrangements. Screen and prioritize incoming communications, including emails, phone calls, and correspondence. Prepare agendas, presentations, and other materials for executive meetings and engagements. Conduct research and gather information to support decision-making and strategic initiatives. Strategic Planning: Assist in the development and implementation of strategic plans and initiatives. Coordinate with various departments and stakeholders to gather data and insights for strategic analysis. Help prioritize projects and allocate resources effectively to meet strategic objectives. Monitor progress on strategic goals and provide regular updates to executives. Project Management: Oversee and coordinate projects on behalf of the executive team, ensuring timely completion and alignment with strategic priorities. Track project milestones, budgets, and deliverables, providing status reports as needed. Anticipate potential risks and proactively address issues to keep projects on track. Communication and Liaison: Serve as a liaison between executives and internal/external stakeholders, maintaining professional and diplomatic communication. Draft and edit correspondence, reports, and presentations on behalf of executives. Facilitate communication within the executive team and across departments to ensure alignment on key initiatives. Confidentiality and Discretion: Handle sensitive information with the utmost confidentiality and discretion. Maintain strict confidentiality regarding executive decisions, discussions, and proprietary information. Exercise judgment and tact in all communications and interactions. Education and Experience Bachelor's degree in Business Administration, Management, or related field preferred. Proven experience 4 years as an Executive Assistant or similar role supporting senior executives. Strong organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment. Excellent communication and interpersonal skills, both written and verbal. Proficiency in office productivity tools (e.g., Microsoft Office Suite, Google Workspace). Discretion and confidentiality are paramount. Experience in strategic planning, project management, or business analysis is a plus. Proven Experience working in Production Plant. Traits: Proactive and self-motivated with a strong sense of initiative. Detail-oriented with a focus on accuracy and quality. Flexible and adaptable to changing priorities and demands. Professional demeanor with the ability to interact confidently with executives and stakeholders at all levels. Problem-solving mindset with the ability to think critically and propose solutions. Company website: http://www.illusiondentallab.com/ http://www.laxmidental.com/ https://www.illusionaligners.com/ Looking for candidates who are comfortable working for Monday to Saturday

Manage the MD’s schedule, appointments, meetings, and travel arrangements. Prepare reports, presentations, and correspondence on behalf of the MD. Handle confidential information with discretion and professionalism Maintain accurate records, files,

1. Serve as the primary point of contact for internal and external communications, ensuring timely and professional responses. 2. Prepare and edit correspondence, reports, and presentations, ensuring accuracy. 3. Supports Company Mgr/F&B Ops Head Required Candidate profile University degree with any stream specialization 10 to 12 years relevant experience as an Executive Assistant role to a senior leader

Position: Executive Assistant to CFO (Secretarial role) Job Location: BKC, Mumbai Working: Mon to Fri (Work from office) We are seeking a highly organized and proactive Executive Assistant t o support the Chief Financial Officer (CFO) in a fast-paced, dynamic environment. The ideal candidate will possess strong communication skills, exceptional attention to detail, and the ability to handle sensitive information with integrity. This is a high-visibility role that offers exposure to strategic decision-making and the inner workings of a leading organization. Key Responsibilities: Calendar Management: Schedule and coordinate internal and external meetings, conferences, and events for the CFO; manage day-to-day appointments and deadlines. Travel Arrangements: Plan and manage complex travel itineraries including flights, accommodation, and ground transportation; process travel reimbursements. Documentation & Communication: Draft, proofread, and manage confidential correspondence, reports, presentations, and meeting minutes. Stakeholder Coordination: Act as a liaison between the CFO and internal teams, board members, investors, auditors, and other key stakeholders. Meeting Support: Prepare agendas, collate materials, ensure timely distribution of documents, and follow up on action items. Confidentiality & Discretion: Handle sensitive financial and strategic information with the highest level of confidentiality. Project Assistance: Support the CFO in strategic and operational projects, including financial reporting cycles and board meeting preparations. Record Keeping: Maintain accurate records, organize filing systems, and ensure compliance with internal and regulatory standards. Office & Administrative Support: Assist with general administrative tasks, including expense tracking, vendor coordination, and executive office supplies. Candidate Requirements: Bachelors degree in Commerce, Business Administration, or a related field. 5+ years of experience as an Executive Assistant or Secretary to C-suite executives, preferably in finance or corporate settings. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with modern collaboration tools (e.g., Teams, Zoom). Excellent verbal and written communication skills. Strong organizational and multitasking abilities. High degree of professionalism and judgment. Discreet, trustworthy, and capable of handling sensitive information with integrity. Comfortable working in a high-pressure, fast-paced environment.

Additional Career Level Description: Knowledge and application: Seasoned, experienced professional; has complete knowledge and understanding of area of specialization. Uses evaluation, judgment, and interpretation to select right course of action. Problem solving: Works on problems of diverse scope where analysis of information requires evaluation of identifiable factors. Resolves and assesses a wide range of issues in creative ways and suggests variations in approach. Interaction: Enhances relationships and networks with senior internal/external partners who are not familiar with the subject matter often requiring persuasion. Works with others outside of own area of expertise, with the ability to adapt style to differing audiences and often advises others on difficult matters. Impact: Impacts short to medium term goals through personal effort or influence over team members. Accountability: Accountable for own targets with work reviewed at critical points. Work is done independently and is reviewed at critical points.

Job Title : Executive Assistant Location State : Haryana Location City : Gurgaon Experience Required : 5 to 6 Year(s) Shift: Day Shift Work Mode: Onsite Position Type: Contract Openings: 1 Company Name: VARITE INDIA PRIVATE LIMITED About The Client: An American multinational computer technology company headquartered in Austin, Texas, United States. A global technology provider offers a comprehensive suite of software solutions, encompassing a flagship relational database management system, enterprise resource planning, customer relationship management, and cloud services. Additionally, the company delivers middleware products, business intelligence tools, and industry-specific applications, addressing diverse business needs worldwide. As a key player in application development, it stewards a widely utilized programming language. These software solutions cater to businesses across various industries and are widely adopted for scalability, security, and innovation. About The Job: CORE RESPONSIBILITIES Calendar Travel & Logistics Expenses Coverage Provide high-volume calendaring, travel, and expense support • Provide Admin services during designated support hours • Manage complex calendars for multiple clients in multiple locations • Schedule internal and external meetings for multiple clients • Schedule and manage recurring and ad-hoc meetings and room bookings across campuses • Establish ongoing relationship and communications with clients to learn business priorities and apply to support Partner with clients and other Administrative Assistants for meeting coordination • Provide proactive time management recommendations to executives • Coordinate domestic and international travel arrangements via travel tool • Prepare and submit corporate card expense reports • Maintain program scope of support within agreed-upon service level agreements • Provide coverage support for fellow colleagues Qualifications: B.COM/ MBA/ BCA/ MCA/ B.TECH/ MCA How to Apply: Interested candidates are invited to submit their resume using the apply online button on this job post. Equal Opportunity Employer: VARITE is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, veteran status, or disability status. Unlock Rewards: Refer Candidates and Earn. If you're not available or interested in this opportunity, please pass this along to anyone in your network who might be a good fit and interested in our open positions. VARITE offers a Candidate Referral program, where you'll receive a one-time referral bonus based on the following scale if the referred candidate completes a three-month assignment with VARITE. Exp Req - Referral Bonus 0 - 2 Yrs. - INR 5,000 2 - 6 Yrs. - INR 7,500 6 + Yrs. - INR 10,000 About VARITE: VARITE is a global staffing and IT consulting company providing technical consulting and team augmentation services to Fortune 500 Companies in USA, UK, CANADA and INDIA. VARITE is currently a primary and direct vendor to the leading corporations in the verticals of Networking, Cloud Infrastructure, Hardware and Software, Digital Marketing and Media Solutions, Clinical Diagnostics, Utilities, Gaming and Entertainment, and Financial Services.

About the Role As an Executive Assistant at Gruve, you will play a central role in supporting our leadership team while ensuring the smooth operation of day-to-day activities. You will anticipate the needs of our executives, manage complex schedules, and resolve operational challenges proactively. This role requires someone who can think critically and analyze data to help inform decisions, in addition to being organized and detail oriented. Beyond traditional administrative duties, we are looking for someone with strong analytical skills, as there may be opportunities to support the team with analytics-related tasks. If you're someone who thrives in a dynamic environment, balances priorities well, and enjoys supporting leadership through both administrative and analytical tasks, this role is for you. Key Responsibilities Schedule Management : Oversee scheduling to ensure alignment with priorities, minimize conflicts, and ensure efficient travel arrangements. Relationship Building : Foster strong working relationships with leadership and key stakeholders. Proactively manage priorities, anticipate future needs, and offer solutions to facilitate informed decision-making. Primary Point of Contact : Serve as the main liaison to maintain communication between Executive Leadership, Board Members, and other key stakeholders, promoting seamless collaboration both internally and externally. Operational Support & Process Improvement : Assist with various operational tasks and processes, contributing ideas for ongoing improvements to enhance efficiency. Prepare and distribute team communications as needed. Event & Meeting Coordination : Organize and execute internal and external business events. Support meetings by preparing agendas, capturing minutes, and tracking deliverables to ensure timely follow-up and completion of action items. Analytics & Reporting Support : Assist in analysing data for various team or business needs, contributing to reports or insights that help guide decision-making. Apply a keen eye for detail and problem-solving in interpreting trends and delivering actionable insights. Communication Management : Draft and send out internal and external communications for the leadership team. Maintain consistent and clear communication channels with all stakeholders. Basic Qualifications MBA + 4-6 years of experience in an administrative role supporting executive-level management in a corporate environment. Preferred Qualifications Experience managing projects and events, from planning to execution. Expertise in calendar management across international time zones, travel scheduling, and efficient budgeting for events. Proven ability to manage multiple priorities independently, with strong project management skills to support organizational needs. Ability to think critically and use analytical skills to support business operations, including generating reports and analyzing data trends. Strong collaboration skills and the ability to communicate effectively across a variety of teams, departments, and stakeholders.

We are currently hiring for Executive Assistant roles with the following requirements: At least 4+ years of experience specifically as a Executive Assistant Willingness to work in the mentioned shifts Communications should be Excellent Designation Lead Specialist /Senior Lead Specialist Job Description: Has at least 5-6 years of relevant work experience as a virtual assistant is a must Good communication skills with have proven ability in handling client/vendor calls and good email writing skills. Responsible for Administrative Services, like calendar bookings, Travel & Expense, Reports, etc Responsible for timely and accurate MIS reports on a weekly/monthly basis Ability to prioritize items Perform tasks with a high degree of accuracy and consistency, in a timely manner Create and maintain operational documents and perform activities accordingly Desired candidate profile: Candidate should be a Graduate or a Post Graduate above 50% aggregate is a must Exceptional communication skills (Verbal and Written) Proficiency in tools such as MS Word, MS Office and Excel Open to rotational shifts. Minimum work experience should 6 years in an international BPO/KPO with at least 4+ years as a virtual assistant Any women candidates from Sabbatical is welcomed

What we are looking for: ZF Steering Gear (INDIA) Ltd is looking for a Personal Assistant to provide high quality, efficient and proactive administrative support to the Senior Management, to contribute to the positive and professional environment in the office. Key Accountabilities & Responsibilities: Key point of contact for Senior Management, proactively managing internal/external enquires and communication, some of which may be of a sensitive and/or confidential nature. Travel Management, Travel Booking Calendar Management Prepare Excel & PPT reports for monthly, quarterly and annual management meetings, analyze financial and operational results of manufacturing units and present financial reports. Proactive management of management schedule and meetings, organizing busy diaries including liaison with high profile and senior personnel including Government officers, Directors and Chief Executives of other corporations. Support by preparing management for meetings, including organizing travel arrangements and itineraries, providing all supporting information and documentation such as agendas, minutes, papers etc. Provide general administrative including printing, photocopying, scanning and filing, as well as coordinating internal management procedures, such as induction and appraisal management, updating holiday and absence records on the HR system, completing expense claims and other finance procedures. Support the drafting of a range of materials such as presentations, speeches, and papers for meetings, including gathering data, researching material, creating PowerPoint presentations, and ensuring appropriate input from colleagues/managers. Act as the conduit between the senior management by coordinating internal diaries and meetings, liaising effectively with business support colleagues, ensuring high regard for excellent customer service both internally and externally. Review the post as and when it arrives to ensure that urgent matters are brought to the attention of the relevant person and that all post is sorted appropriately; ensure all outgoing mail is processed within reasonable timescales. Take and type up minutes of meetings as directed and coordinate post-meeting correspondence to follow-up on actions to all relevant parties. Proactively coordinate and manage the actions and deadlines of the management and corporate management enabling them to respond promptly and appropriately to meeting outcomes/minutes, letters, emails etc., and to publish communications such as briefings, blogs etc. Undertake specific projects as directed, some of which may be of a complex, sensitive and confidential nature. Provide ad-hoc support as required, such as conducting research, gathering data etc., and presenting findings in a timely manner. Assist the management in maintaining good internal communications with staff, coordinating with the HR Director, as appropriate, including emails, newsletters, memos, staff meetings, away days and events, as required. Qualifications and Requirements: BA or MBA in Finance or Business Administration Meticulous attention to detail and accuracy with strong planning and organizational skills. Proficient in Microsoft office (Word, Power Point, Outlook and Excel). Excellent secretarial skills including typing speed (minimum 60 WPM) Excellent English verbal and writing communication skills Ability to work flexibly with and for others Ability to work accurately under pressure and to deadlines Maintain productivity and calm when under pressure Ability to respond positively and pro-actively to colleagues and external contacts Excellent attention to detail and presentation Professional business understanding Highly proactive and self-directed with the ability to work independently effectively Demonstrate an interest in further education eager to learn Good networking skills and relationship builder both internally and externally Flexible and approachable with a positive and collaborative approach to problem solving Assertive with an outcome focused approach and friendly and helpful disposition Exceptionally discreet and tactful with awareness to maintain confidentiality with sensitive matters

Description We are seeking a highly organized and proactive Executive Assistant to support our executive team. This role is ideal for freshers/entry-level candidates who are looking to kickstart their career in a dynamic environment. Responsibilities Manage the executive's schedule, including appointments, meetings, and travel arrangements. Prepare and organize documents for meetings and presentations. Handle correspondence, including emails and phone calls, with professionalism and confidentiality. Assist in project management and coordination as needed. Maintain filing systems and databases, ensuring all information is up to date and easily accessible. Conduct research and compile reports as directed by the executive. Act as a liaison between the executive and other departments or external stakeholders. Skills and Qualifications Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and time management skills. Excellent written and verbal communication skills. Ability to work independently and as part of a team. Attention to detail and problem-solving abilities. Familiarity with office management software and tools. Basic understanding of project management principles.

Responsibilities: * Keep track of tasks * Manage team priorities * Book tickets & manage itineraries * Provide administrative support to senior leadership team * Prepare reports & presentations Annual bonus

Job Summary: We are seeking a highly organized, proactive Executive Assistant to act as a central point of coordination for internal team communications and task follow-ups. This role will significantly reduce executive workload by managing team. Work from home

Job description We are seeking a highly organized and proactive Executive Assistant to join our dynamic team at Aelum Consulting. The candidate should have some relevant experience to the role that highlights their capability to conduct all administrative work, making sure the CEO's operations run smoothly. Your exceptional organizational skills, attention to detail, and ability to multitask will contribute to the smooth operation of our organization. Responsibilities: Manage the CEO's calendar and schedule appointments, meetings, and travel. Create accurate and detailed Meeting Minutes (MOM) and track Action Items. Handle incoming and outgoing emails and correspondence. Excellent verbal and written communication skills, with a keen eye for detail. Prepare presentations and reports. Conduct research and gather information. Order office supplies and coordinate shipping. High level of discretion and ability to handle confidential information. Other administrative duties as assigned. Qualifications: Bachelor's degree or equivalent Proven experience as an Executive Assistant or in a similar administrative role. Excellent verbal and written communication skills, with a keen eye for detail. Familiarity with productivity tools like MS Office Suite, Calendar Management software, and platforms such as ClickUp. Strong interpersonal skills and the ability to build relationships with internal and external stakeholders. Ability to work independently and collaboratively in a fast-paced environment.

Job Title: Executive Assistant to CEO Location: Bangalore Sarjapur Company: Shahi Exports Pvt. Ltd. Experience: Minimum 5 years Qualification: Any Graduate About the Company Shahi Exports Pvt. Ltd. is India's largest apparel manufacturer and exporter. With a legacy of excellence, innovation, and commitment to ethical manufacturing, we empower people and transform businesses globally. Join a team that values integrity, agility, and continuous growth. Role Overview We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to the CEO. The ideal candidate will serve as a trusted right hand to the CEO, managing day-to-day operations, communications, and ensuring smooth coordination across internal and external stakeholders. Key Responsibilities 1. Calendar & Schedule Management Manage the CEOs calendar, appointments, and daily itinerary. Prioritize and coordinate meetings, events, and travel plans. Ensure optimal use of the CEOs time. 2. Communication & Correspondence Draft, review, and manage internal and external communication on behalf of the CEO. Handle confidential documents and maintain discretion at all times. Liaise between the CEO and senior leadership, clients, partners, and other key stakeholders. 3. Travel & Logistics Organize and coordinate domestic and international travel, including flights, accommodation, and itineraries. Prepare travel expense reports and maintain accurate records. 4. Meeting Support Schedule, prepare agendas, take minutes, and follow up on action items from meetings. Ensure the CEO is well-prepared with relevant documents and information. 5. Office & Project Coordination Coordinate with various departments to gather reports, presentations, and updates. Assist in project tracking and timely delivery of key initiatives. Manage ad-hoc projects and conduct research as required by the CEO. 6. Strategic & Confidential Support Provide insights and briefings on key matters affecting the CEOs priorities. Maintain utmost confidentiality in handling sensitive company and personal information information. 7. Administrative Excellence Manage documentation, filing systems, and contact databases. Required Qualifications & Skills Any Graduate with 5+ years of experience as an Executive Assistant or in a similar role. Excellent verbal and written communication skills. Strong organizational and multitasking abilities. High level of professionalism, integrity, and discretion. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook); familiarity with Modern collaboration tools is a plus. Ability to work in a fast-paced, dynamic environment with minimal supervision.

Job Title : Executive Assistant to Leadership Team Experience : 10-20 years Location : Pune, Shivaji Nagar Employment Type: First 6 months contract Gender Preference : Female Candidates Only Job Summary: We are seeking a highly organized and proactive Executive Assistant to support our leadership team. The ideal candidate must have excellent English communication skills, exceptional coordination abilities, and experience in travel management, scheduling, vendor relations, and client interactions. This role requires multitasking, professionalism, and a keen attention to detail while assisting three senior leaders. Key Responsibilities: Executive Support: Provide high-level administrative assistance to three senior leaders, ensuring seamless day-to-day operations. Meeting Coordination: Schedule, organize, and manage meetings, ensuring all necessary materials and agendas are prepared in advance. Travel & Accommodation: Arrange domestic and international travel, including flight bookings, hotel reservations, and itinerary management. Vendor Management: Handle vendor relationships, negotiations, and service agreements for office and business-related needs. Client Relationship Management: Act as a liaison between the leadership team and clients, ensuring smooth communication and relationship management. Calendar & Appointment Management: Efficiently plan and manage executives' schedules, prioritizing commitments and deadlines. Event Planning: Coordinate corporate events, conferences, and business engagements as required. Confidentiality & Discretion: Handle sensitive business and personal information with the highest level of confidentiality and professionalism. Key Requirements: Experience : 10-20 years in an executive assistant, administrative, or similar role. Education : Bachelor's degree in Business Administration, Communications, or a related field (preferred). Skills: Outstanding English communication skills (both written and verbal). Strong organizational and multitasking abilities. Expertise in travel bookings, hotel reservations, and vendor coordination. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling tools Ability to work under pressure and manage multiple priorities effectively. High level of discretion and professionalism in handling confidential information. Why Join Us? Work in a dynamic and professional environment supporting senior leadership. Opportunity to build strong client and stakeholder relationships. Competitive compensation and career growth opportunities. If you meet the above requirements and are eager to take on a challenging yet rewarding role, we encourage you to apply! Interested candidates can send their resumes on - uditak@gttfoundation.org Contact Number- Udita 8087541813

Strategic Support Business Planning & Development Manage CEO's schedule, travel arrangements, and logistics Coordinate meetings, conferences, events Leadership Alignment & Support 6 days working Required Candidate profile # EA cum BA # Worked with Top Management # Excellent Oral & Written communication skills # Personal assistance # Strategic Support