1783 Calendar Management Jobs - Page 49

Hi, We are looking for Executive Assistant and Office Admin The Executive Admin would be required to assist Country Head in a team environment in delivering the secretarial needs such as diary management, calendar management, travel management, documentation, tool support and other administrative requirements that may arise on a need basis. To Apply please copy below link - https://bit.ly/4kWbpO8 Position : EA & Office Admin Work Experience : Minimum 7 years Location : Pune. Hybrid working, applicant should be based in Pune. Company : Privacera India Pvt Ltd Job Type : Contract role for 6 months. (Based on performance, this position may be converted to on roll) Role & responsibilities The primary role and responsibility of this position will be to work in a team environment and deliver administrative services including, but not limited to Provide support to the project team members on maintaining and managing key project meetings and the meeting location Calendar Management - Maintaining the project teams calendar to showcase all key events that need to be planned. Meetings Management - Working closely with the project teams and other stakeholders in scheduling/organizing the meeting or conference call Travel Management - Support the project team members in booking the travel ticket Workshop or Area visit Plan - Provide assistance in planning the agenda, for workshops/area visits by handling the logistics of stay, food and printing, etc. Documentation - Recording the minutes of the meeting with clear emphasis on the key action points from the meeting. Maintaining the project database and eRoom to ensure all documentations are captured and organized for ease of access. Training Management - Provide support in setting up training by sending out invites, enabling cut-off points for training sessions, issuing confirmations and/or offering alternative dates. Supplement delegates with correct pre-work and sessions Tool Support and administration Administrative support on various internal/external tools used across Privacera offices Data Processing and administration - Data capture, processing and administration of business information Provides administrative support to ensure efficient operation of the office. Vendor Agreements & Management Procurement and inventory management Event Management coordinator Managing Access Control Systems Formulation & Maintenance of Standardisation of Processes. Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and placing and expediting orders for supplies. Exhibits polite and professional communication via phone, e-mail, and mail. Contributes to team effort by accomplishing related results as needed. Preferred candidate profile MBA or a Masters degree in Personnel Management preferred, or equivalent Professional experience of 7+ years of experience, At least a year of experience working in a team environment handling virtual secretarial services is preferred. Good command over English (written & spoken) is mandatory The role requires someone who can manage a number of concurrent activities, with strong multi-tasking, prioritization, organizational and time management skills and below mentioned skills: Quality focused and takes pride in paying attention to detail Self-starter, who can manage with minimal direction Able to interact with senior management Extremely organized and enjoys administration Able to work in a team arrangement Comfortable using IT systems Demonstrated experience in MS Office (Word, Excel & PowerPoint) and fair knowledge of MS Outlook Exhibits polite and professional communication via phone, e-mail, and mail. Must be able to work virtually, and independently Able to be diplomatic when dealing with clients Candidate must be based in Pune

Job Description: Core priorities that include and are not limited to • Team Support at all levels possible • Provide calendar support for LT members • Arrange international and domestic travel for LT members • Reconcile and process expenses for LT members • Engage and support in Morale activities of teams/FCs • Support team wise events, All Hands, Town Halls,etc. • Blocking MPRs, arranging food, and other misc requirements • Exec management and food and other arrangements as required • Reclass, updating gifts on internal SharePoint • T&E accruals, PO Accruals • Updating data as required • Raising Purchase orders for various requirements • Ordering Hardware/laptops/peripherals for team • Space management and updating data and infrastructure as on when required • HeadTrax changes for locations, reporting changes as appropriate • New Hire onboarding and exit formalities of employees Candidate Requirements (continued) • Top 3 must-have hard skills • Level of experience with each (years) - 2- 5 years • Stack-ranked by importance Calendar Management Budget Management Travel Management Vendor management Team Support Excellent Communication Independent. Ex-MS preferred. Additional Sills:

Role & responsibilities Provide comprehensive administrative support for legal documentation and secretarial activities. Manage executive calendars, coordinate meetings, appointments, and travel arrangements (domestic and international). Handle correspondence, draft letters, and manage process-oriented tasks efficiently. Ensure seamless coordination between executives, teams, and external stakeholders through effective communication. Oversee day-to-day operational activities to ensure smooth and efficient office operations. Assist with personal appointment bookings for executives as required. Follow up on all office tasks to ensure deadlines and objectives are met. Use strong negotiation skills to manage relationships and handle confidential agreements and information discreetly. Preferred candidate profile 1-3 years of experience as an Executive Assistant or in a similar role. Expertise in Executive Assistance (EA), Personal Assistance (PA), Secretarial Activities, Travel Arrangements, and Scheduling Appointments. Strong negotiation skills with the ability to manage sensitive and confidential information discreetly. Excellent organizational and time management skills, with strong attention to detail. Proficient in using Microsoft Office Suite and Google Workspace. Good communication skills, both written and verbal. Ability to handle extensive travel and work independently. Role Description: The Executive Assistant will provide high-level administrative support to the executive team, ensuring efficient operation and management of their schedules and tasks. This role requires a proactive individual with excellent organizational and negotiation skills, attention to detail, and the ability to handle sensitive information with discretion. The ideal candidate will be comfortable handling personal appointment bookings, following up on all office tasks to ensure timely completion, and should have strong knowledge of Google Workspace.

Job Responsibilities: Should have experience handling senior executives, knowledge of US travel booking/ stays, should be very organized Should have managed travels, stay, calendar, coordination with vendors Excellent communication, very well organized, should be ready to work in shifts (US overlap of 4-5hrs), smart, should have experience of the role, stability. Administrative Support: Manage calendars, inboxes, and schedules for senior leadership team. Organize and coordinate meetings, leadership offsites, and internal/external communication. Handle confidential information with a high level of professionalism and discretion. Operations & Coordination: Manage travel bookings, accommodation, and itineraries for leadership and key team members. Manage internal administrative processes such as expense tracking, documentation, and vendor coordination. Assist in day-to-day operational activities that ensure the smooth running of the office and leadership workflows. Event & Conference Management: Plan and execute logistics for company events, conferences, and client meetings. Liaise with vendors, venues, and external partners to ensure successful execution. Coordinate post-event follow-ups and feedback loops. Work closely with the marketing team to align on event strategies, collateral, and campaign execution. Assist in managing promotional materials, lead tracking, and communication workflows.

JOB DESCRIPTION: An Executive Assistant (EA) plays a vital role in both professional and household settings, often handling a combination of administrative, organizational, and personal tasks to support their employer's professional and personal life. The job role of an EA can vary widely depending on the specific needs of the employer, but here's an overview of common responsibilities in both areas: Professional Role: Calendar Management: Scheduling meetings, appointments, and travel arrangements. Managing the employer's calendar to avoid conflicts and ensure efficient time management. Communication: Handling phone calls, emails, and correspondence on behalf of the employer. Drafting, proofreading, and sending out communications as needed. Meeting Preparation: Organizing and preparing materials for meetings (e.g., agendas, presentations). Taking minutes during meetings and following up on action items. Travel Arrangements: Booking flights, hotels, transportation, and handling visas or travel documents. Preparing travel itineraries and ensuring all logistics are in place. Document Management: Organizing and maintaining files, both digital and physical. Handling confidential documents with discretion. Project Management: Assisting with or managing specific projects, ensuring deadlines are met. Coordinating with other staff members or external partners. Financial Management: Managing expenses, preparing budgets, and handling invoicing. Tracking receipts, processing reimbursements, and ensuring all financial documents are in order. Personal Errands: Running personal errands for the employer, such as shopping, picking up dry cleaning, or managing personal appointments. Household Tasks: Household Management: Overseeing the day-to-day operations of the household, including managing household staff (if applicable). Ensuring the home is well-stocked with groceries and supplies. Scheduling Home Maintenance: Arranging for and overseeing repairs, maintenance, and services in the home. Coordinating with service providers, such as cleaners, gardeners, or contractors. Event Planning: Organizing personal events or social gatherings, including invitations, catering, and entertainment. Handling logistics for both small and large events. Family Support: Managing family schedules, including school pick-ups, extracurricular activities, and appointments. Assisting with tasks related to children, such as arranging for childcare or helping with school projects. Financial Management: Paying household bills, managing household budgets, and keeping track of expenses. Handling financial matters related to the household, such as insurance and taxes. Personal Shopping: Shopping for clothing, gifts, groceries, or other personal items as needed. Handling returns, exchanges, or special requests. Travel Planning for Family: Planning and organizing family vacations, including bookings, itineraries, and packing. Ensuring all travel arrangements align with the family's needs and preferences. Health and Wellness: Coordinating healthcare appointments, managing prescriptions, and ensuring the family wellness needs are met. Arranging for fitness trainers, nutritionists, or other wellness services. Skills Required: Organization and Time Management: Ability to juggle multiple tasks and prioritize effectively. Communication: Strong written and verbal communication skills. Discretion and Confidentiality: Handling sensitive information with care. Problem-Solving: Ability to think on your feet and handle unexpected issues. Attention to Detail: Ensuring accuracy in all tasks, from scheduling to financial management. Flexibility: Willingness to adapt to changing schedules and needs. Tech Savvy: Proficiency with office software, online tools, and possibly home automation systems. 2+ years as an Executive Assistant, Personal Assistant, or similar role Experience working with founders, CXOs, or in fast-paced start-ups Ability to multitask, stay calm under pressure, and solve problems independently

Founder Enablement,,Adaptability:,Structured Thinking, excellent english comm, • Emotional Intelligence: High EQ to navigate interpersonal dynamics, resolve conflicts, and influence stakeholders. ONLY MBA WITH 3 YRS INTO SECREATRY EXP IS MUST

Greeting From Pipara & Co LLP.. Job Overview: We are seeking a highly organized and proactive Personal Assistant to support Directors with day-to-day administrative tasks and time management. The PA will handle a variety of responsibilities to help ensure the executives time is managed efficiently and priorities are handled effectively. Job Title: Personal Assistant Required Experience: 2 to 5 years Qualification: Any Graduation Salary: No fix bar for perfect candidate Job Location: Law Garden, Ahmedabad Roles and Responsibilities Manage daily calendars, schedule appointments, and coordinate meetings for executives. Arrange travel arrangements, including booking flights, hotels, and transportation as needed. Coordinate logistics for events, conferences, and presentations by handling tasks such as venue selection, catering orders, and audiovisual equipment rentals. Provide administrative support to senior management by preparing documents, reports, and other materials as required. Handle incoming calls and emails on behalf of executives while maintaining confidentiality. Interested candidate share their update resume or can contact: HR Divya Rawat Ph.: 6353729279 Email: hr@pipara.com

Managing executive schedules,travel arrangements,handling administrative tasks,set up meetings

Roles and Responsibilities Manage daily calendar, schedule appointments, and coordinate meetings for the executive. Handle incoming calls, emails, and correspondence on behalf of the executive. Coordinate travel arrangements including flight bookings, hotel reservations, and transportation services. Provide administrative support to ensure smooth day-to-day operations. Maintain confidentiality and handle sensitive information with discretion.

Role & responsibilities: responsible for travel bookings, general admin hotel booking, rail/air booking, visa passport procedure, insurance activities, event management, vendor registration.

Position: Secretary Designation: Senior Executive & Assistant Manager Location: MALAD (Mumbai) KEY RESPONSIBILITIES: Manage calendars, schedule meetings, appointments, and events, and ensure timely reminders. direct inquiries to appropriate team members. Assist with travel arrangements, including booking flights, accommodations, and transportation for staff. Assist with various tasks as required, ensuring the smooth operation of the office. Draft, format, and send emails, memos, and other communications on behalf of the team. REQUIREMENT: Excellent written and verbal communication skills. Strong organizational skills with the ability to multitask and prioritize tasks effectively. Thanks & Regrads, Priya Vijaysingh Yadav

Role & responsibilities 1.Manage Minutes of the meetings 2. Secretarial support to the head of the institute. 3. Inter departmental coordination. 4. Administration of the head of the institutes office. Preferred candidate profile 1. Candidates who has worked as personal secretaries/ office administrative are preferred. 2. Candidates with good communication skills and typing skills are preferred.

Roles and Responsibilities Manage daily calendars, schedule appointments, and coordinate meetings for Top Management. Coordinate travel arrangements, including booking flights, hotels, and transportation as needed. Handle incoming calls, emails, and correspondence on behalf of Top Management. Maintain confidentiality and handle sensitive information with discretion. Provide administrative support to ensure smooth office operations.

Role & responsibilities 1. Writing reports, executive summaries and newsletters, preparing presentations and preparing papers for meetings/ travel files. 2. Handle office correspondence and maintain files, supervise administrative staff. 3. Act as the first line of contact to visitors and customers on line and via telephone 4. To Prepare the Power point Presentations 5. To prepare the Tabular Excel Spreadsheets. 6. Dealing with incoming email and post, often corresponding independently after discussions with Managing Director 7. Maintain calendar of events and manage meetings and conferences. 8. Must be aware about the procedure of handling reimbursement 9. Handle emails and telephone calls. 10. Coordinate customer visit to include transportation and accommodation 11. Manage appointments and travel arrangements. 12. Coordinating with various Departments.

Position Summary Were product-and-services company looking for an outspoken, honest, and articulate teammate who will dedicate roughly 70 % of their time to supporting our CEO and 30 % to keeping our office and distributed team running smoothly . Prior Executive Support or Office-admin experience is not a must we hire for potential, attitude, and the ability to communicate clearly across all levels. Youll receive a structured onboarding plan, mentorship, and stretch projects to accelerate your career. Key Responsibilities Executive Support Leadership Calendar Management - moving schedule, flag conflicts early, and propose solutions. Meeting Prep & Follow-up Create agendas, background briefs, and concise minutes that map to company Objectives & Key Results (OKRs). Travel Arrangements Confidential Gatekeeper Triage requests so the leadership focuses on high-impact work. Project Tracking Monitor leadership action items and nudge owners to hit deadlines. Office & Team Administration Facility Management Coordination Asset & Inventory Management Facility Security & Safety Travel Management Insurance Note: If you havent done every task above, thats okaywell teach you. What matters most is resourcefulness, integrity, and the confidence to speak up when something needs fixing. What Will Help You Thrive Here Outspoken Ownership You share ideas openly, ask direct questions, and advocate for the best solution—even with senior leaders. Honesty & Integrity – You handle sensitive information discreetly and always tell the truth, even when it’s hard. Clear Communication – You write and speak in plain language that bridges executives, engineers, and customers. Growth Mindset – You enjoy figuring things out and see feedback as fuel. Organizational Instinct – Friends rely on you to make plans and hit deadlines. Tech-Curious – Comfortable in Microsoft Office; eager to learn tools. Nice-to-Have (Absolutely not deal-breakers) Experience in admin, executive assistance, hospitality, customer-service, or project-coordination roles. Exposure to startups or fast-scaling environments. Education: A bachelor’s degree in any discipline—or equivalent experience—is welcome. We believe great communicators and problem-solvers come from everywhere. If you meet some—but not all—of these criteria, and the role excites you, please apply. Research shows many candidates (especially women and under-represented groups) only apply when they check every box. We hire for potential. Compensation & Benefits Package based on market standard Employee Group Health Insurance - Covering employee his/ her spouse and 2 children's health up to 5 lakhs. Employee Group Accidental Insurance - Covering the accidental risk up to 25 lakhs Employee Group Term insurance - which will cover 50 lakhs death coverage Gratuity - This will be an additional benefit apart from salary if an employee serves more than 5 years

We are seeking a highly organized and professional Executive Assistant to provide comprehensive support to the Senior Management. The ideal candidate will be responsible for handling a wide range of administrative and executive tasks, allowing the executive to focus on strategic business priorities. Key Responsibilities: Calendar Management: Schedule and organize the executives appointments, meetings, and travel arrangements. Ensure efficient time management and prioritize scheduling conflicts. Communication: Manage emails, phone calls, and other communications on behalf of the executive. Draft, review, and send correspondence. Meeting Coordination: Organize meetings, including setting up logistics, preparing agendas, taking minutes, and ensuring timely follow-ups. Travel Management: Coordinate and book travel arrangements, including flights, hotels, and transportation. Prepare itineraries and ensure all details are well-organized. Document Preparation: Assist with the preparation of reports, presentations, and other documents for meetings. Ensure all documents are accurate and meet the executives expectations. Project Management Support: Assist with project coordination and tracking, ensuring timelines are met and deliverables are completed on time. Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality in all matters. Budget and Expense Tracking: Assist with budgeting, track expenses, and help prepare reports for the executives review. Office Management: Oversee office supplies, equipment, and other operational tasks to maintain a smooth and productive office environment. Liaison: Serve as the primary point of contact between the executive and internal/external stakeholders. Required Skills and Qualifications: Proven experience as an Executive Assistant or in another administrative role supporting senior leadership. Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Ability to handle sensitive and confidential information. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong time management and multitasking abilities. Proactive, with the ability to anticipate needs and challenges. Ability to work under pressure and in a fast-paced environment. Strong interpersonal skills and ability to work well with diverse teams. Preferred Qualifications: • 3 - 7 years of EA experience supporting senior executives, directors, or CXOs. Proficiency in MS Office and business communication tools. Bachelor's degree or equivalent experience in business administration or a related field Application Requirements: 1. Open to work from office (Location - Lower Parel). 2. Should be comfortable supporting multiple reporting managers and handling their schedules, communication, and coordination efficiently. 3. Available to join at the earliest.

Role & responsibilities Prepares meeting rooms for appointments, coordinates schedules. Keeps, prepares, and distributes minutes of meetings. Is a spokesperson for complete coordination for management. Provides administrative support. Calendar Management. Any work assigned by the management on daily basis. Making MOM for the meetings. Good in making Excel / PPT / MIS reports. Preferred candidate profile Communication. Interpersonal Time management Strong organizational Ability to multitask Attention to detail Perks and benefits

Admin cum EA for Fort ( Mumbai ) Encore Healthcare Pvt. Ltd - Head office Location - Fort, CSMT - Mumbai Administrative Support: o Management of office supplies and equipment procurement. o Maintenance of records, including licenses, Annual Maintenance Contracts and other relevant documentation. o Management meetings/ Visitors for Directors. o Handling incoming and outgoing correspondence o Maintaining office cleanliness and tidiness of Encore Offices. o Scheduling and management of office maintenance and handymen o Coordination, assessment and overall management of housekeeping vendors o Check and obtain approval for vendor invoices and manage payments Personal Assistant: o Calendar management and appointment scheduling for Directors. o Meeting coordination, including venue, conference booking, catering, and technical arrangements. o Travel arrangements, including flights, accommodations, and transportation. o Drafting and editing correspondence, reports, and presentations. o Management of personal assets Preferred candidate profile Education: Graduation Post Graduation, Diploma Certification in EA / Admin Experience: 5 - 8 years of experience in administrative role & executive assistance. Skills: o Strong organizational and time management skills. o Excellent communication and interpersonal skills. o Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook). o Ability to multitask and prioritize tasks effectively. o Attention to detail and problem-solving skills. o Ability to work independently and as part of a team. Other: o Ability to handle confidential information with discretion. o Knowledge of basic accounting principles, if applicable. o The specific duties and responsibilities may vary Email ID - rparab@encoregroup.net

Role & responsibilities Coordinate visits of senior business stakeholders Ensure organisational charts for teams are up to date Responsible for all the logistics such as travel, ground transport and Visas for the senior staff Act as a Coordinator for all activities/events as may be required from time to time, and dealing with event management teams Work as poc with CRES, Location strategy, GTIS, HR teams for various requirements Arrange conferences, meetings, and travel reservations for office personnel Compose, type, and distribute meeting notes, routine correspondence, and reports Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs Locate and attach appropriate files to incoming correspondence requiring replies Email management , as applicable Mail newsletters, communications, and other information Maintain scheduling and event calendars Coordinate conferences and meetings Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications Usage of M365 and necessary softwares to produce correspondence and documents, and maintain presentations, spreadsheets and databases Ordering and maintaining stationery and equipment supplies Priorities Coordinate work flow Update and chase delegated tasks to ensure progress to deadlines Take initiative in manager's absence Maintain procedures manual to ensure consistent performance of routines\ Compose correspondence/reports for own or manager&Communication Attend to general enquiries Arrange schedule for Directors and book all meetings Provide materials for all calls Confidentiality Perform to earn full confidence Assure discreet handling of business Knowledge and Expertise Delivery Management Commercial Management Transformational Change Management Regulatory and Risk Communication and Presentation Relationship Management

Managing Appointments and schedules of MD. Handle the entire team of Executives of the company and report to MD. HR activities monitoring. Team management.

Job Title: Executive Assistant to Managing Director Location: Noida / Pune Experience: 3+ Years Employment Type: Full-Time Work Mode: Work from Office Working Days: 6 Days a Week Job Summary: We are looking for a dynamic and highly organized Executive Assistant to support our Managing Director (MD) . The ideal candidate will play a crucial role in enabling the MD to focus on strategic initiatives by managing communications, scheduling, documentation, and coordination with internal and external stakeholders. Key Responsibilities: Manage the MDs calendar , appointments, and day-to-day schedules efficiently. Handle email and phone communications on behalf of the MD with a high level of professionalism. Plan and coordinate domestic and international travel , including ticketing, hotel bookings, and visa formalities. Draft, review, and organize presentations, reports, documents , and business communications. Serve as the point of contact between the MD and internal/external teams, maintaining confidentiality. Record, summarize, and follow up on meeting minutes and action points . Coordinate and manage board meetings, reviews, and other key events . Monitor deadlines, project updates, and ensure timely completion of tasks. Support the MD in day-to-day administrative operations and decision support. Required Qualifications: Minimum 3 years of experience as an Executive Assistant, preferably supporting a senior leader. Graduate in any discipline (preferably in Business Administration or equivalent). Strong written and verbal communication skills in English . High proficiency in MS Office tools (Word, Excel, PowerPoint, Outlook). Must demonstrate integrity, discretion , and the ability to work in a fast-paced environment. Should be detail-oriented , proactive, and possess strong organizational and time-management skills. Why Join Us? Opportunity to work closely with top leadership and gain exposure to high-level business operations. Growth-oriented and collaborative work environment. Dynamic role with a high level of responsibility and visibility.

Manage the Group CEO’s schedule, meetings, travel, and communications. Liaise with stakeholders, handle confidential info, prepare reports, and ensure smooth daily operations of the CEO’s office with strong administrative and coordination support. Required Candidate profile MBBS/BDS/BHMS/BAMS/BSc with Masters in Hospital Management. Strong communication, discretion, problem-solving, MS Office skills, and experience in calendar, travel, and stakeholder management. Perks and benefits Competitive pay, growth, and a dynamic environment

Job Title: Admin Executive / Team Coordinator Business Unit: Personal Health Care India Function: BRD Location: Mumbai Category of Worker: Category I Contract Type: Annual (Renewable) Working Days: Monday to Friday (From Office) Budget: 55,000 in hand salary. Job Objective: To provide high-level administrative and executive support to the PHC India leadership and team, ensuring seamless calendar management, logistics coordination, documentation, and operational efficiency for internal and external engagements. Key Responsibilities: 1. Schedule Management, Logistics & Team Engagement: - Manage calendars for Cluster Leader and India PHC team. - Coordinate travel arrangements including flight, hotel, and visa bookings. - Create expense reports for the entire team using Concur. - Book meeting rooms, schedule team meetings, and arrange courier/logistics. - Plan and execute quarterly events and team celebrations. - Engage with external agencies for meeting and event coordination. 2. Business Activities & Data Management: - Manage printing and confidential documentation as needed. - End-to-end management of Purchase Order (PO) and Goods Receipt (GR) processes. - Handle preparation and safekeeping of product samples and bay area materials. - Track and report initiatives using predefined templates. - Maintain FSSAI and retailer license documentation. - Compile field execution reports with trade visit images. - Follow up with sites on shipment starts for new launches and promotional SKUs. - Coordinate creation of pack shots and arrange samples for meetings. - Manage product stock, records, and vendor engagement for supply needs. Tools & Systems: - Advanced Excel - SAP - COUPA - Concur Qualification Required: - Graduate from a reputed college. - Prior experience in executive assistance and administrative roles. Key Skills & Competencies: - Proficient in English (spoken and written). - Strong computer literacy and familiarity with office productivity tools. - Skilled in calendar and logistics management. - Ability to multitask and prioritize in a fast-paced environment. - Good interpersonal and vendor coordination skills.

Role & responsibilities Manage and maintain the calendar, including scheduling meetings, appointments, and travel arrangements. Coordinate and manage logistics for internal and external meetings, including agendas, materials, and follow-up actions. Prepare reports, presentations, correspondence, and other documents as requested. Handle confidential and sensitive information with discretion and professionalism. Monitor and manage email communication on behalf of the VP, prioritizing and responding when necessary. Coordinate logistics for travel, conferences, and special events. Liaise with internal departments and external stakeholders to support business operations. Manage expense reports and assist with budgeting and invoice processing. Preferred candidate profile Any Degree 2 6 years of experience supporting a senior executive, preferably at the VP or C-suite level. Exceptional organizational and time-management skills. Strong written and verbal communication abilities. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with project management tools is a plus. High level of discretion, professionalism, and confidentiality.

Job description Assisting MD and handling day to day secretarial activities, giving administrative support, travel management, co-ordination with departments, handling personal work, MIS reports etc. Acts as liaison to the Board of Directors and board Executive Committee; orders meeting refreshments/meals and prepares conference room; attends all board meetings, records, transcribes, and distributes meeting minutes; maintains historical files. Maintains Directors appointment calendar by scheduling meetings, teleconferences and travel including itineraries, airline reservations, hotel accommodations, rental cars, and all other travel needs. Conserves Directors time by reading, researching, and routing correspondence; drafting letters and documents; and screening and rerouting phone calls. Maintains personnel and customer confidence and protects operations by keeping information confidential. Organizing & coordinating external communication (with potential and current clients, partners and associates etc.) Coordinating, acting as interface between internal functions of the organization and the top management & following up appropriately on internal and external commitments. Required Candidate profile: Experience of 4+ years in similar profile. Excellent Coordination skills. Impeccable spoken and written professional English. Ability to multitask. Capable of independently preparing different reports. Strong computer skills and MS Office proficiency. Candidate should be sincere and responsible for all secretarial work. Experience providing support to multiple professionals and managing competing priorities. Ability to work in a high performing culture, under pressure and with time-sensitive deadlines. Working Days : 06days (Monday to Saturday)