1783 Calendar Management Jobs - Page 46

Description We are looking for an experienced Receptionist and Executive Assistant for our client to manage front desk and provide administrative support to our executive team. The ideal candidate will have a professional demeanor, strong organisational skills, and the ability to multitask in a fast-paced environment. Responsibilities Greet and welcome visitors in a professional manner. Manage phone calls and correspondence (e-mail, letters, packages) efficiently. Schedule appointments and manage calendars for executives. Coordinate meetings and take minutes as required. Maintain a clean and organized reception area. Assist with administrative tasks such as filing, data entry, and document preparation. Support the executive team with various ad-hoc tasks and projects as needed. Skills and Qualifications Proven experience as a receptionist or in a similar administrative role (5-7 years). Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). Excellent communication skills, both verbal and written. Strong organizational and multitasking abilities. Professional appearance and demeanor. Ability to handle sensitive information with discretion. Familiarity with office management procedures and basic accounting principles.

Job Description Position Tile Executive Assistant Reporting to Managing Director Location: Pune (MH) Job Type Full Time On Site Company Profile: Nation's premier implementing partner of e-governance services provider dedicated to delivering extensive system integration and software solutions. With a focus on system integration and innovative software solutions, we are at the forefront of transforming the digital landscape of good governance. You can explore more about DigiGram on https://digigram.in/ Job Overview: We are seeking a dynamic and highly organized Executive Assistant (EA) to provide comprehensive administrative and strategic support to the Managing Director . The ideal candidate will act as the strong support to the MD, updating and managing calendar, coordinating with internal and external stakeholders, handling confidential matters wherever required, and ensuring workflow is carried out smoothly for Managing Director. Key Responsibilities: Calendar & Schedule Management: I. Efficiently manage the Executive Directors calendar, ensuring optimal time allocation by prioritizing appointments, meetings, and strategic engagements. II. Coordinate internal and external meetings, anticipating scheduling conflicts and proactively resolving them to maintain seamless workflow and productivity. Communication Handling: Draft, review, and manage emails, letters, adhoc, and other correspondence on behalf of the MD. Ensure timely responses and follow-ups. Meeting Coordination: I. Schedule, organize, and prepare for meeting with external parties which will includes agenda preparation, minutes, and action items follow-up. II. Coordinate and schedule periodic review meetings for the Director with internal teams to assess performance, track progress on key initiatives, and ensure alignment with organizational goals. Travel Arrangements: I. Plan and coordinate comprehensive travel itineraries, including flights, accommodation, local transportation, and meeting schedules, ensuring cost-effectiveness and convenience. II. Handle end-to-end travel logistics, including visa processing, expense tracking, and last-minute changes, to support smooth and efficient executive travel. Project Support: Assist the MD in managing special projects, presentations, VC meetings and reports. Follow up on deadlines and deliverables with internal teams. Confidentiality: Handle sensitive information with utmost discretion and maintain confidentiality at all times. Stakeholder Liaison: Serve as a point of contact between the MD and senior management, employees, consultants, clients, vendors, and government authorities. Document Management: Maintain an efficient filing and documentation systemboth digital and hardcopy. Event Planning: Assist in organizing company events, leadership meetings, town halls, and off-site activities involving the MD. Qualifications and Experience: Graduate/Postgraduate in any discipline (preferably in Business Administration or related field). 5+ years of experience in a similar role supporting senior leadership, preferably in a corporate environment. Proficient in MS Office (Outlook, Word, Excel, PowerPoint), Google Suite, and scheduling tools. Strong written and verbal communication skills. Key Competencies: High degree of professionalism and integrity Strong organizational and time management skills Ability to multitask and prioritize under pressure Excellent interpersonal and stakeholder management skills Discretion in handling sensitive and confidential matters Proactive and self-motivated attitude

Responsibilities: Manage MDs calendar, meetings, daily schedule, and travel bookings Maintain strong internal and external follow-ups Track and update task delegation sheet Prepare reports using Excel and Word Note: Only Female candidates may apply

Location: Hyderabad ( Medchal ) We are seeking a highly efficient and systematic Executive Assistant to support the CEO of a dynamic Energy & chemical company. The ideal candidate will have 5-10 years of experience and will be responsible for managing the CEO's calendar, organizing meetings, scheduling visits, arranging travel, and ensuring smooth internal coordination. Strong communication skills and the ability to work in a fast-paced environment are essential. Key Responsibilities: Manage and prioritize the CEO's calendar Arrange internal and external meetings Organize travel plans and visits Handle internal coordination between teams and departments Ensure timely follow-ups and task completion Requirements: 5-10 years of relevant experience Excellent communication and organizational skills Ability to handle multiple tasks efficiently Systematic, detail-oriented, and proactive

Role & responsibilities 1. Calendar Management: Effectively manage and prioritize the Partner's calendar, scheduling meetings, appointments, and conference calls. • Coordinate with internal and external stakeholders to ensure the Partner's schedule aligns with business priorities. 2. Communication Management: • Handle incoming communications, including emails, phone calls, and other correspondence. • Draft and edit documents, letters, and reports on behalf of the Partner. 3. Travel Arrangements: • Coordinate domestic and international travel logistics, including flights, accommodations, and ground transportation. • Prepare travel itineraries and ensure all arrangements align with the Partner's preferences and business needs. 4. Meeting Preparation: • Prepare meeting materials, agendas, and briefs for the Partner. • Attend meetings with the Partner, take minutes, and follow up on action items. 5. Administrative Support: Handle administrative tasks such as expense reporting, document filing, and maintaining organized records. • Anticipate the Partner's needs and proactively provide support to enhance overall productivity. 6. Client Interaction: • Act as a liaison between the Partner and clients, ensuring a positive and professional relationship. • Coordinate client meetings and events, both on-site and off-site. 7. Project Assistance: Support the Partner in various projects by conducting research, gathering information, and providing relevant updates. • Collaborate with other team members to facilitate project-related tasks. 8. Confidentiality: • Maintain a high level of confidentiality in handling sensitive information and communication. Preferred candidate profile To be considered for the role of Executive Assistant, candidates should meet the following qualifications and criteria: 1. Experience and Age: Applicants should possess a minimum of 5 years of experience in being Executive Assistant. The ideal candidate should be above 35 years of age, or atleast 30 years of age. 2. Career Stability: Candidates should demonstrate a track record of career stability with minimal job changes. Preference will be given to those who have stayed with a single firm for at least 3-4 years or more in their career. 3. Communication Skills: Oral and written English communication without any grammar errors is a must

Responsibilities: * Coordinate meetings & events * Maintain confidentiality at all times * Manage calendar & schedule appointments * Provide administrative support to MD * Arrange travel & accommodations Food allowance

Managing the office of the MD to maintain the calendar, meetings, schedules, appointments, and travel. Should be well versed with Drafting letters and business proposal Prepare management reports as per the business needs Required Candidate profile Organize business and review meetings, identify and prioritize action items & follow up Develop and maintain an effective network and cooperative relationship with the clients

Responsibilities: * Provide administrative support to MD * Draft letters & emails * Coordinate travel arrangements * Manage calendar & correspondence * Book hotels & flights Provident fund

We are urgently hiring!!! Job Summary: We are looking for a highly organised and creative Executive Assistant to support our Director, who leads a dynamic business in fashion and design. This role requires someone with a strong sense of aesthetics, a keen understanding of fashion trends, and excellent organisational skills. The ideal candidate should be proactive, detail-oriented, and capable of managing both administrative and creative tasks. Key Responsibilities: Calendar & Schedule Management: Organise and coordinate the Founders daily schedule, meetings, and appointments. Ensure smooth coordination between various business engagements. Arrange travel, accommodations, and event planning as needed. Fashion & Design Assistance: Stay updated on fashion trends, materials, and design inspirations. Assist in mood board creation, collection planning, and trend research. Coordinate with designers, suppliers, and clients. Communication & Correspondence: Handle business emails, phone calls, and messages professionally. Act as a liaison between internal teams, external vendors, and clients. Draft reports, presentations, and creative briefs as required. Administrative Support: Maintain confidential business records, contracts, and invoices. Oversee project deadlines and ensure smooth operations. Assist with order placements, vendor follow-ups, and quality checks. Event & Photoshoot Coordination: Assist in organising fashion shoots, brand collaborations, and industry events. Work closely with PR teams and marketing professionals to execute campaigns. Oversee model fittings, fabric selections, and sample approvals. Qualifications & Skills Required: Bachelors degree in Fashion Management, Business Administration, or a related field. 2-5 years of experience as an Executive Assistant, preferably in a fashion or creative industry. Strong understanding of fashion trends, materials, and luxury aesthetics. Excellent communication, organizational, and multitasking skills. Proficiency in MS Office, Google Suite, and industry-specific tools like Adobe Illustrator (preferred). Ability to work independently, handle confidential information, and manage deadlines. Creative eye and attention to detail in fashion and design. Flexibility to adapt to a fast-paced and ever-evolving creative environment. Whatsapp on: 9829050697 Regards, RAVI KUMAR SETHI 9829050697 Address:B-9, Sharma Colony extension Nandpuri, Hawasadak, Jaipur, Rajasthan. Apply Now!!

# Calendar & Travel Mgmt. # Coordination of meetings and Events # Drafting corresponding and clients relation # Support Managing Partners day to day Activities # Professionally handle confidential matters # Liaisoning across the organization

We are seeking a highly organized and proactive Executive Assistant-(Married Female candidate only) to support our senior leadership team. This role requires exceptional communication and multitasking skills, as well as discretion, professionalism, and a high level of confidentiality. The ideal candidate will act as a strategic partner to the executive(s), ensuring seamless day-to-day operations and enabling them to focus on high-priority initiatives. Key Responsibilities: Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements Serve as the primary point of contact between executives and internal/external stakeholders Prepare and edit correspondence, presentations, reports, and meeting agendas Attend meetings and take detailed notes or minutes as needed Handle confidential information with integrity and discretion Assist with personal tasks and errands as required by the executive(s) Coordinate logistics for meetings, events, and offsite engagements Conduct research and compile data to support decision-making Monitor and follow up on action items and deadlines Liaise with other departments to ensure efficient communication and workflow candidate profile

Managing schedules and appointments: Scheduling meetings, managing calendars, and sending reminders. Handling correspondence: Answering phone calls, managing emails, and drafting letters or documents. Meeting coordination: Organizing meetings, taking notes, and preparing meeting materials. Travel arrangements: Booking flights, hotels, and transportation for travel. Office management: Maintaining files, managing office supplies, and organizing the work environment. Skills and Qualifications: Strong organizational and time management skills: Effectively prioritizing tasks and managing time constraints. Excellent communication and interpersonal skills: Communicating clearly and professionally with others. Proficiency in Microsoft Office Suite and other relevant software: Creating documents, presentations, spreadsheets, and using email effectively. Attention to detail and accuracy: Ensuring that all tasks are completed accurately and efficiently. Ability to handle confidential information with discretion: Maintaining privacy and confidentiality. Experience in administrative or secretarial roles: Demonstrated experience in managing schedules, correspondence, and office tasks

Managing schedules and appointments: Scheduling meetings, managing calendars, and sending reminders. Handling correspondence: Answering phone calls, managing emails, and drafting letters or documents. Meeting coordination: Organizing meetings, taking notes, and preparing meeting materials. Travel arrangements: Booking flights, hotels, and transportation for travel. Office management: Maintaining files, managing office supplies, and organizing the work environment. Skills and Qualifications: Strong organizational and time management skills: Effectively prioritizing tasks and managing time constraints. Excellent communication and interpersonal skills: Communicating clearly and professionally with others. Proficiency in Microsoft Office Suite and other relevant software: Creating documents, presentations, spreadsheets, and using email effectively. Attention to detail and accuracy: Ensuring that all tasks are completed accurately and efficiently. Ability to handle confidential information with discretion: Maintaining privacy and confidentiality. Experience in administrative or secretarial roles: Demonstrated experience in managing schedules, correspondence, and office tasks

Manage & maintain executive calendars, including scheduling meetings ,appointments & travel. Screen & direct incoming communications, including phone calls, emails, &correspondence. Handle confidential information with discretion and professionalism. Required Candidate profile Bachelor’s degree must with minimum 5 yrs experience in relevant profile. Proven experience as an executive assistant / personal assistant. Excellent communication skills. Proficiency in MS Office

We are seeking a highly organized, proactive Personal Assistant to provide administrative & personal support, Will be responsible for managing schedules, handling communications, coordinating travel & ensuring the smooth running of daily activities

We are looking for a smart, presentable, and proactive Personal Assistant to Managing Director. The ideal candidate should have excellent communication skills, a professional demeanor, and the ability to handle multiple tasks efficiently, to travel with MD for short visits and meetings. Role & responsibilities Handle calls, emails. Maintain appointment schedules and calendar management for MD Organize meetings, travel, and other executive-level activities Coordinate with internal departments and external stakeholders Maintain confidentiality and professionalism in all tasks Preferred candidate profile Location: Ahmedabad / Indore / Mumbai (Candidates from across India can apply) Accommodation: Provided for outstation candidates Female candidate preferred, aged between 22 to 35 years Bachelor's degree or equivalent Strong communication and interpersonal skills Proficiency in MS Office (Word, Excel, Outlook) Prior experience in front office or executive assistant role is a plus Must be smart, well-groomed, and presentableRole & responsibilities Should be comfortable traveling along with MD

We are looking for a smart, presentable, and proactive Personal Assistant to Managing Director. The ideal candidate should have excellent communication skills, a professional demeanor, and the ability to handle multiple tasks efficiently, to travel with MD for short visits and meetings. Role & responsibilities Handle calls, emails. Maintain appointment schedules and calendar management for MD Organize meetings, travel, and other executive-level activities Coordinate with internal departments and external stakeholders Maintain confidentiality and professionalism in all tasks Preferred candidate profile Location: Ahmedabad / Indore / Mumbai (Candidates from across India can apply) Accommodation: Provided for outstation candidates Female candidate preferred, aged between 22 to 35 years Bachelor's degree or equivalent Strong communication and interpersonal skills Proficiency in MS Office (Word, Excel, Outlook) Prior experience in front office or executive assistant role is a plus Must be smart, well-groomed, and presentableRole & responsibilities Should be comfortable traveling along with MD

Executive Assistant to GM Female married candidate must have strong followups, meeting schduling , calendar management Etc. salary upto 35k location - Santacruz, Mumbai interested share cv to hrseema.ec@gmail.com / watspp also 8839570100 Required Candidate profile Executive assistant to MD / Chairman strong followups / calendar management / meeting arrangements note - female married must salary upto 35k share cv to hrseema.ec@gmail.com / watsapp 8839570100

Travel Arrangement, Calendar management, drafting mails, manage confidential files and documents, Make Mom & PPT, Vendor Management, Query Management, Documentation, Make different type of financial data, Data Management.

Sr. EA to the MD is a highly experienced provides comprehensive administrative, operational, and project Management , proactively address the needs of the MD, manage scheduling and communications and contribute in overall efficiency of the D.O.

Designation: Executive/ Sr. Executive/ AM- Admin Position - 1 Location - Mumbai (Andheri East) Roles & Responsibility: Adept at managing administrative activities involving purchase of equipment, maintenance of procurement, housekeeping, safety, security. Planning and preparing monthly reports pertaining to finance required for maintaining office infrastructure and facilities. Managing repair, maintenance & replacement of office equipment, appliances, furniture, furnishings, vehicles, building, etc., Purchasing, Implementation and operations of Security and Surveillance. Vendor management- Oversee acquisition, installation and commissioning of equipment that are required for the facility IT Systems, air conditioning etc. Processes, Documentation, Business Control checks, audits etc. Asset Management of all Site operations assets across multiple locations. Organizing meetings, conferences, making travel arrangements and hotel reservations for guests & foreign delegates. Liasioning and coordinating with various departments within the corporate office and all branch offices. Upkeep of office administrative facilities and ensure availability of daily miscellaneous requirements to provide harmonious work culture to employees. Acting as info-hub for providing administration related information and supervising administrative activities like general admin, verification of stationery stock, petty cash, courier, florist, pest control, housekeeping, as well as handling the incoming &outgoing calls. Specialization in handling back-office operations, inter-office correspondence, confidential mails, quotations, monthly billing, cheques, etc. Arranging for relocation of employees from different parts of India which includes arrangement for their stay, transportation. Please note that the roles and responsibilities outlined in this job description are subject to change based on business needs and at the discretion of management. Preference is Male candidate. Interested candidates please share your resume on snehal.salvi@healthassure.in or can reach out on 8356947469.

Provide high-level administrative support to the MD including calendar management, travel coordination, communication handling, meeting preparation, and confidential task execution. Ensure seamless office operations and follow-ups.

We are seeking a highly organized and proactive Executive Assistant to provide administrative support to our team. The successful candidate will be responsible for managing travel arrangements, coordinating company secretariat work, and performing various administrative tasks to ensure the smooth operation of the organization. ## Key Responsibilities: - Provide administrative support for personal and organizational tasks - Manage travel bookings, arrangements, and itineraries - Coordinate company secretariat work, including: - Compliance and regulatory matters - Meeting coordination and minute-taking - Document management and maintenance - Perform general administrative tasks, such as: - Scheduling appointments and meetings - Managing correspondence and emails - Maintaining records and databases - Be available and responsive on phone for urgent matters - Handle other administrative tasks as assigned by the management ## Requirements: - Graduate degree or diploma in a relevant field (Administration, Business, etc.) - Proven experience as an Executive Assistant or similar role - Excellent organizational, communication, and interpersonal skills - Ability to work independently, prioritize tasks effectively, and manage multiple projects simultaneously - Proficient in administrative software and tools (MS Office, Google Suite, etc.) - Flexible with timing and available for six days a week - Ability to maintain confidentiality and handle sensitive information ## What We Offer: - Competitive salary and benefits package - Opportunity to work with a dynamic and growing organization - Collaborative and supportive work environment ## How to Apply: If you are a motivated and detail-oriented individual with excellent administrative skills, please submit your resume and cover letter to [insert contact information]. We look forward to hearing from you!

Responsibilities: * Multitask efficiently * Book travel & tickets * Manage calendar & appointments * Provide administrative support * Ensure organizational excellence Accessible workspace

Responsibilities Manage executive calendars, schedules, appointments, and meetings. Prepare and edit correspondence, reports, presentations, and other documents. Handle confidential information with integrity and discretion. Coordinate internal meetings, client appointments, and travel arrangements. Act as a point of contact between the executive and internal/external stakeholders. Maintain organized filing and record-keeping systems. Follow up on pending tasks and deadlines. Support in personal tasks, if required, for seamless operations. Desired profile of the candidate Bachelors degree or equivalent qualification. 2-4 years of experience as an Executive Assistant / Secretary. Exceptional verbal & written communication. Highly proficient in MS Office, Google Workspace, and Calendar management tools, Scanning. Proactive, resourceful, and able to handle multiple priorities. High level of discretion, confidentiality, and professionalism. Strong organizational and problem-solving skills. Able to summarize the document/proposal/report. Must be good in research work - using google, chap gpt etc., and other means of communication.