1783 Calendar Management Jobs - Page 47

Job Requirements Role/ Job Title: Executive Secretary Function/ Department: Wholesale Banking Job Purpose: To assist the business and functional heads in executing their daily responsibilities. Roles & Responsibilities: Proactively handle all e-mail, scheduling and other correspondence. Support with scheduling presentations for various reviews and meetings. Manage travel and calendar related work. Individual will have to be responsible for, with a clear focus on keywords that help candidates/recruiter gauge the requirement. Help with managing claims. All administrative support and help to be extended to the senior. To represent the leader's calendar and availability in their absence for all requirements. Recommend improvements to processes and policies across the supporting teams and business to drive operational efficiencies and high quality customer service. Successful administrative management of the leader's time. Educational Qualification: Graduation: Post Graduation: Experience: 5-10 years of relevant experience in executive secretary role.

Manage MD’s calendar, meetings, and travel. Handle confidential communications, prepare reports, and coordinate with stakeholders. Assist in strategic planning, research, and project execution. Ensure timely follow-ups and smooth workflow management. Required Candidate profile Graduate with 5-7 years as an EA. Strong communication, multitasking & Proficient in MS Office. Ability to work independently in a fast-paced environment while handling confidential tasks efficiently.

Essential Outsourcing Services Pvt Ltd Job Title: HR Executive & Personal Assistant 4-9yrs Work location: No.25, 3rd Floor, 80 Feet Road, SBM Colony, Banashankari - I Stage, Bangalore - 560 050 (INDIA) 6days working (Mon-Sat) HR Executive Client Relationship Management: Manage client relationships through effective communication, ensuring high levels of satisfaction. Serve as the main point of contact for clients. Build and maintain strong, long-term client relationships. Understand client needs, goals, and challenges to provide tailored solutions. Schedule regular check-ins and meetings to ensure ongoing satisfaction. Solve manpower issues by discussing with clients Personal Assistant Responsibilities: Manage and organize the executives calendar, appointments, meetings, and travel arrangements. Handle confidential correspondence, phone calls, and emails on behalf of the executive. Prepare meeting agendas, minutes, presentations, and reports. Act as the point of contact between the executive and internal/external stakeholders. Run personal errands or coordinate personal matters as needed (e.g., travel bookings, events). Ensure the executives daily schedule is well-coordinated and prioritized. Familiarity with labour laws and HR best practices.

Job Title: Personal Assistant (PA) Location: Delhi Experience: 3-8years Job Type: Full-time Job Summary: We are seeking a proactive and detail-oriented Personal Assistant (PA) to provide comprehensive administrative and personal support. The ideal candidate will be highly organized, proficient in Microsoft Office and AI tools , and capable of managing day-to-day tasks with discretion and efficiency. Key Responsibilities: Manage calendars, schedule appointments, and organize meetings. Prepare tea/refreshments and ensure a comfortable working environment. Use Microsoft Office (Word, Excel, PowerPoint, Outlook) for documentation, reporting, and presentation preparation. Assist with emails, calls, and follow-ups. Utilize AI tools to automate routine tasks and enhance productivity. Make travel arrangements and manage itineraries. Requirements: Excellent command of Microsoft Office Suite. Familiarity with AI tools such as Chat GPT, scheduling bots, or productivity apps. Strong organizational and multitasking skills. Polite, professional, and trustworthy Ability to maintain confidentiality and discretion at all times.

Job Title: Executive Assistant to Chairman Location: Salt lake sector V Job Type: Full-Time Company: ICA Edu Skills. (Website : http://www.icajobguarantee.com) Job Summary: We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to our team. This role involves managing schedules, coordinating meetings, handling confidential information, and acting as a key point of contact between the executive and internal/external stakeholders. Key Responsibilities: * Manage and maintain the executives calendar, schedule meetings and appointments. * Act as the gatekeeper for internal and external communications. * Prepare reports, presentations, and correspondence as needed. * Attend meetings, take notes, and follow up on action items. * Handle confidential documents, ensuring they remain secure. * Coordinate logistics for board meetings, conferences, and off-site events. * Screen and direct phone calls and distribute correspondence. * Liaise with senior management, clients, and vendors on behalf of the executive. * Manage expense reports and budgets related to executive activities. * Perform other administrative tasks and special projects as assigned. Requirements: * Proven 3 years and above experience as an Executive Assistant or similar administrative role. * Excellent organizational and time-management skills. * Strong written and verbal communication skills. * Proficiency in MS Office (Word, Excel, PowerPoint) and calendar management tools (e.g., Google Calendar, Outlook). * Ability to multitask, prioritize tasks, and meet deadlines. High level of discretion and professionalism. Education Qualification Bachelors degree preferred. Interested candidate can send their cv to akhtar.friha@icagroup.in

Working Days: Monday to Saturday Office Timings: 10:00 AM to 6:30 PM Gender: Female candidates preferred Handle MD and internal/external stakeholders. Manage MD’s calendar:scheduling meetings,appointments,travel and events. Take notes/minutes of meet

Type : Internship Duration : 6 Months Role : The CHRO Office Intern will provide valuable support to the HR team on a variety of projects and initiatives. This is an excellent opportunity for a highlymotivated and inquisitive individual to gain practical experience in a fast-paced and dynamic HR environment. Responsibilities: Assist in the execution of HR projects, such as employee engagement surveys, engagement connects, recognition process. Collect, analyze, and interpret data to identify trends and generate reports. Conduct research on industry best practices, HR trends, and relevant legislation. Provide general administrative support to the HR team, including scheduling meetings, managing calendars, and preparing presentations. Participate in special projects as assigned Should have a minimum 6 months career gap at present.

Elevate is recruiting an Executive Assistant. We are seeking a proactive and enthusiastic individual to join our team. The successful candidate will provide high-level administrative assistance, ensuring smooth communication, and supporting the coordination of various activities within the team. The candidate must possess strong exposure in Litigation domain. The candidate should have good command over English language. Specifically, the Executive Assistant will Handle incoming and outgoing email communications. Plan and manage the daily schedule and meetings for the Manager. Prepare meeting agendas, record meeting minutes, and action items. Draft various correspondence, reports, presentations, and other documents as required. Coordinate project activities, deadlines, and deliverables etc. of team members. Manage and maintain various databases, records, and confidential information. Ensure timely and effective communication flow within the Operations team and with external partners. Build and maintain positive relationships with internal stakeholders, sales team members, and external clients. Assist in the planning, execution, and monitoring of projects and initiatives. Should be able to assist in travel arrangements, events, and other important discussions. Suggest and implement process improvements to optimize workflow. Social media promotions & PR related support Maintain the confidentiality of sensitive information and adhere to data protection and security policies. Experience 2 years experience. Skills for Success Excellent organizational and time management skills, with the ability to prioritize tasks effectively. Strong written and verbal communication skills, with keen attention to detail. Ability to handle confidential information with discretion and professionalism. Strong problem-solving skills and the ability to work well under pressure. Proactive attitude with a focus on providing exceptional support to the Group Head and the Operations team. Technical Skills MS Office (Excel/Word/PowerPoint/Outlook/Teams).

Urgently hiring for our client, a manufacturing company in Pune. Looking for highly organized professional as an EA to MD cum Project-ordinator to provide high-level administrative support to CEO/CXO & project co-ordination. (Females preferred) Required Candidate profile 13+ years experience. B.E. (Mech/ Prod.) , MBA would be a plus. High proficiency in Advanced Excel. Power Bi will be a plus. Excellent communication skills. Pro-active, smart, sel-motivated.

We are seeking a highly organized, discreet, and proactive Secretary to the Director to provide comprehensive administrative and executive support. The ideal candidate will possess excellent communication and coordination skills, with the ability to handle sensitive information and manage multiple priorities in a fast-paced environment. Key Responsibilities: Administrative Support: Manage the Directors calendar, schedule appointments, meetings, and travel arrangements. Handle all correspondence, including drafting emails, letters, memos, and reports on behalf of the Director. Prepare and organize documents and presentations for meetings and conferences. Meeting Coordination: Organize and coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action items. Liaise with senior leadership, department heads, staff, and external stakeholders as directed. Office Management: Maintain confidential files, records, and documentation with a high degree of accuracy and confidentiality. Monitor and manage supplies, resources, and services necessary for the Director’s office. Communication & Liaison: Serve as the point of contact between the Director and internal/external parties. Ensure timely communication and follow-up on key issues and tasks. Support in Decision Making: Provide background information, research, and data analysis to assist the Director in decision-making processes. Track project timelines, deadlines, and deliverables relevant to the Director’s office. Qualifications & Skills: Bachelor’s degree in Business Administration, Secretarial Studies, or related field. Minimum of 3–5 years of experience as an Executive Assistant or Secretary, preferably in an academic or corporate environment. Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and digital productivity tools. Excellent written and verbal communication skills. Strong organizational, multitasking, and time management abilities. Professional demeanor with the ability to handle sensitive information confidentially. Attention to detail, proactive approach, and problem-solving mindset.

Role & responsibilities - align MD meetings - participate in all MD meeting - prepare and share MOMs of the meetings - Follow-up on tasks and projects - Travel local and domestic as per business need Preferred candidate profile MBA + B. Pharm or Any Graduate

Only Female Preferred 6 days working Job Role: EA to Director Location : Hyderabad Company name : Nagarjuna Construction Company Limited (NCC) Payroll Company : (TalentPull Infrastructure) You will be our employee on our client side

Responsibilities: * Manage calendar & schedule appointments * Draft letters on behalf of executive * Maintain privacy & confidentiality at all times * Coordinate meetings & travel arrangements * Provide administrative and other support as needed Health insurance Annual bonus Provident fund

Looking for EA to Director Stakeholder management , calendar management , time management , travel arrangement ,

Manage MD’s calendar, emails, meetings, and travel; ensure follow-ups with leadership; draft reports/presentations; attend strategic meetings; support sustainability efforts; maintain client/vendor relations; ensure high client satisfaction. Required Candidate profile EA experience with CEOs/Directors; excels in confidentiality, communication. Skilled in MS Office and stakeholder management. Organized, accountable, client-focused, adaptable, and always proactive.

Role & responsibilities Providing secretarial service to the management such as attending phone calls, typing letters, writing and distributing emails, organising papers and managing files, etc. Preparing various reports, minutes of meetings, and other documents as required by the departments manager. Coordinating and facilitating Manager calendar to arrange meetings, appointments, and conferences. Receiving, greeting, screening and managing visitors and phone calls. Receiving, screening, assessing, distributing, and maintaining incoming correspondence. Making travel arrangements in coordinating with other dept., preparing itineraries, compiling, and maintaining travel records and vouchers. Organizing and maintaining files and records Performing various executive and administrative assistances to in a confidential manner. Coordinate with the finance departments maintaining relevant reports for tracking. Preferred candidate profile Minimum of 3-8 years of experience as an Executive Assistant or similar administrative role Experience supporting senior executives in a fast-paced environment Proven ability to manage complex calendars and coordinate logistics

Job Summary And Responsibilities Provide administrative support in a complex team environment. Coordinate internal meetings and conference calls & book and manage conference rooms for the team. Handle high volume of phone calls and interact with VP s in a professional and effective manner. Support internal managers. Calendar Management- Maintain calendars and prioritizes meeting requests and related logistics. Coordinate domestic and international travel arrangements and processes expense reports. Coordinate with HCM on Transfers/ Terminations/ STA s. Prepare and distribute divisional correspondence, letters, reports or other documents as requested. Maintain understanding of firm s policies and handles certain issues independently. Responsible for participation in general administrative duties (copying, filing, archiving), ad-hoc projects, committees and/ or group events. Order supplies and keeps inventory well-stocked & Require excellent interpersonal and communication skills. High attention to detail. Ability to maintain high standards despite pressing deadlines & Ability to solve problems quickly and efficiently. Strong knowledge of general business and corporate cultures. Ability to handle highly expensive, confidential and non-routine information. Self starter with excellent anticipation skills, problem solving, follow up. Demonstrate dependability and sense of urgency about getting results. Demonstrate high degree of integrity and confidentiality & Strong organizational skills. Comfortable working with people at all organizational levels. Ability to display a consistent, professional degree of communication. Ability to work well under pressure, be flexible, adapt to unexpected events, and prioritize/ multi task in a deadline driven environment. Must be able to prioritize a variety of time-sense tasks & Must have excellent judgement, independent thinker and resourceful. Strong proficiency in MS Word, Excel, PowerPoint and Outlook. Team player with a positive attitude. Highest degree of integrity, professionalism, diplomacy and discretion required. Preferred Qualifications Prefer 3+ years of experience Graduation is a pre requisite.

Role & responsibilities Effectively manage executives' calendars, schedule appointments, and coordinate project tasks to ensure deadlines are met. Serve as a central point of contact for internal and external communications, facilitating effective information flow between executives and project team members. Handle travel arrangements for executives and coordinate meetings, ensuring seamless logistics for both administrative and project-related activities. Maintain an organized filing system of paper and electronic documents. Handle sensitive information with discretion, maintain confidentiality, and monitor project deliverables to ensure they meet quality standards. Develop and sustain a level of professionalism among staff and clientele. Act as the primary point of contact between the executive and internal/external stakeholders. Generate and distribute regular project status reports and other relevant documentation to stakeholders and executives. Anticipate and resolve administrative issues and challenges to ensure smooth operations. Preferred candidate profile Minimum of 8+ years of experience as an Executive Assistant reporting directly to senior management. Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software. Strong problem-solving skills with impeccable multi-tasking abilities. Excellent verbal and written communication skills to facilitate effective interaction with executives, team members, and stakeholders. Excellent organizational and time-management skills. Ability to multitask, manage deadlines, and priorities in both administrative and project-related contexts. Effective problem-solving skills to address challenges and obstacles, whether they arise in administrative tasks or project activities. Keen attention to detail, especially in document preparation, and administrative tasks, to avoid errors and ensure accuracy. Experience handling requests and approvals, including understanding organizational policies, and coordinating with team members to ensure adequate information is received for approval Shift : 3:00PM - 12:00AM Cab services will be provided

Role & responsibilities Provide administrative support to individuals or department. Perform general clerical and general office duties with minimal guidance. Follow established procedures, methods and practices. ESSENTIAL DUTIES AND RESPONSIBILITIES Following is a summary of the essential functions for this job. Other duties may be performed, both major and minor, which are not mentioned below. Specific activities may change from time to time. 1. Prepare (key) correspondence, reports and forms. 2. Compose correspondence as directed. Within guidelines, may answer correspondence on own initiative. 3. Execute routine projects within general guidelines and instruction. 4. May provide workflow and problem-solving guidance to other administrative assistant levels. 5. Establish and maintain files and records. 6. Screen calls/voicemails and handle or route to appropriate people. 7. Arrange and handle details related to travel arrangements, expense reports, departmental budgets, meetings and appointments. 8. Deal discreetly with confidential information. 9. Can make recommendations to management based on findings. 10. Interact with internal and/or external customers to answer questions, research, and resolve problems that require in-depth knowledge of the function and process transactions within scope of authority. QUALIFICATIONS Required Qualifications : The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. High school diploma, or equivalent education and related training 2. Seven years of progressively more complex clerical experience 3. Excellent verbal and written communication skills (including strong knowledge of spelling and grammar), organizational skills, interpersonal skills, and math skills 4. Exhibited ability to work independently 5. Ability to deal with complex situations which require sound judgment 6. Ability to operate office equipment (e.g. copier, fax) 7. Ability to endure light physical labor 8. Demonstrated proficiency in basic computer applications, such as Microsoft Office software products Preferred candidate profile 1. Associates degree 2. Working knowledge of Microsoft Access and PowerPoint 3. Completion of certifications that are specific to industry Perks And Benefits Cab Service both Side Food Allowance Hybrid Mode after 6Months 5 Days of Working

We are looking for a proactive Personal Assistant to support our Chairman with administrative and personal tasks. The role requires strong organization, communication, multitasking skills, flexibility in working hours (company determined), and occasional travel. Key Responsibilities: 1. Documentation and Communication Management Manage huge chunks of data related to emails sent and received, also attachments. Create correspondence/emails in continuation or citing different previous communication with supporting data. Monitor, prioritize, and respond to emails in consultation with Chairman. 2. Presentation/Document Management (Storing, Creation and Updating) Design, update, and polish presentations for meetings and events Track past presentation son a topic or to a particular client and update the same. 3. Calendar Management Manage calendar, ensuring timely scheduling of appointments, meetings, and deadlines. Schedule, coordinate, confirm, and professionally record client meetings to ensure seamless organization. Especially important during international travels, to calculate travel times and schedule meetings accordingly. 4. Travel & Stay Management Generate options, negotiate, finally book and confirm travel and stay flights, trains, hotel bookings etc. Stay up to date and ensure validity of passports and visas for employees, Chairman and family. 5. Club Membership, Cards & other Office Management Monitor and ensure the timely renewal of club memberships, and subscriptions, payments of bills etc. Managing credit/debit cards and related documentation. Similar admin work related to other offices, branches. 6. Personal Work Management Handle any other personal tasks and coordinate day-to-day tasks and errands with other support staff. Key Skills and Competencies: Excellent organizational skills, meticulousness and attention to detail. Strong communication, interpersonal skills, and ability to handle confidential information. Good at time management both for self and Chairman. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Able to handle irregular/long working hours and days, weekend working, when required. Personality Traits: A certain degree of professional and emotional maturity is expected for this role. Friendly and able to build networks internally and externally – to be able to get access as and when required at senior levels, make bookings in difficult situations, at short notice etc. Flexibility to adapt to changing priorities and needs. Willing to take on complete responsibility for tasks. Calm and composed in a crisis. To some extent – a self-starter or someone who is able to hit the ground running Qualifications: Bachelor's degree or equivalent experience. Prior experience as a Personal Assistant or similar role preferred. Familiarity with email and calendar management software (e.g., Outlook, Google Workspace). Please note that this is completely a Work from Office Role. WFH is not a possibility at all. How to Apply : Send your resume and a brief cover letter detailing your relevant experience to: sonali.buddhbhatti@tooltech.net

https://drive.google.com/file/d/1e0VP2RHghbU30F7EzDcQngdFnbiTtdU7/view?usp=drive_link

Roles and Responsibilities : he shall be responsible general executive assistant duties; managing communication , appointments and time of the boss. travel ticketing and social media awareness. Executing orders of the bosses.expert in MS office and google sheets. Desired Candidate Profile should be graduate, BBA / MBA with good computer knowledge and digital skills Perks and Benefits 3 lacs pa, but shall not be a limiting factor for the right candidate.

Role & responsibilities Manage executive calendars and shedule appointments Prepare and edit correspondence, reports and presentations Handle confidential information with discretion Coordinate travel,meetings and events Act as a liaison between executives and internal/external stakeholders Organize and maintain files and records Required Skills Good communication skills. Proficiency in MS Office and Calendar tools Ability to multitask and prioritize Interested candidate share profiles to catherin.j@equitasbank.com

Manage meeting calendars, including scheduling and coordinating appointments, meetings, and events. Organize and coordinate travel arrangements, including flights, accommodations, transportation, and itineraries. Screen and prioritize incoming correspondence, phone calls, and emails, responding to inquiries or directing them to the appropriate parties. Assist with personal tasks, such as running errands, managing personal appointments, and coordinating family events. Maintain strict confidentiality and discretion when handling sensitive information and personal matters. Liaise with internal and external stakeholders, including colleagues, clients, and vendors. Support ad hoc tasks and special projects as required.

Role & Responsibilities Administrative Support: Manage the Director's calendar, schedule meetings, and appointments. Handle and prioritize correspondence, emails, and phone calls. Prepare presentations, reports, and other documents as needed. Maintain and organize files, both physical and digital. Assist with expense reports and other administrative tasks. Conduct research and gather information as required. Logistical Support: Arrange travel, including flights, accommodation, and ground transportation. Coordinate meetings, conferences, and other events. Handle errands and other personal tasks as needed. Prepare agendas and meeting materials. Communication: Act as a point of contact for internal and external stakeholders. Maintain clear and professional communication channels. Ensure the Director is well-informed about important matters. Take accurate notes and follow-up on actions taken at meetings. Confidentiality: Handle sensitive and confidential information with discretion and care. Maintain a high level of professionalism and discretion in all interactions. Other Duties: Assisting with project management and deliverable execution, keeping team on track to meet key goals Ensuring client satisfaction with timely communications and product delivery coordinate activities of a small team to ensure organized and efficient workflow Preferred candidate profile Bachelor's degree in Commerce, Business Administration, Supply Chain Management, Procurement, or a related field. Proven work experience in procurement, purchasing, or supply chain management. Excellent negotiation, communication, and leadership skills. Proficient in MS Office, ERP systems, and procurement software.