Executive Assistant to CEO

**Job Description** As an Executive Assistant at TUD Spaces Pvt. Ltd, located in Ganesh Glory 11, Gota, Ahmedabad, you will play a crucial role in providing administrative support to the CEO and ensuring smooth operations within the company. **Key Responsibilities** - Manage complex calendars and schedules for executives, prioritizing appointments, meetings, and project deadlines. - Provide comprehensive administration support to the CEO, including taking minutes of meetings. - Coordinate all travel arrangements and itineraries, such as flights, accommodations, and transportation. - Prepare and edit correspondence, reports, and presentations with a high level of accuracy and professionalism. - Handle sensitive and confidential information with discretion and integrity. - Manage expense reports, budget tracking, and basic accounting tasks like processing invoices and purchase orders. - Act as a primary liaison between executives, internal teams, clients, vendors, and contractors to ensure clear and timely communication. - Proactively manage and prioritize tasks assigned by the CEO. - Assist in tracking project timelines, milestones, and deliverables, providing updates to the executive team. - Help in sourcing materials, furniture, finishes, and accessories, maintaining an organized library of design samples and vendor catalogs. - Coordinate with vendors and suppliers to obtain quotes, track orders, and manage timely deliveries. - Oversee general office operations, including maintaining supplies and equipment. - Plan and coordinate company events, meetings, and team-building activities. - Develop and maintain organized filing systems for both digital and physical project documentation. - Assist with general office duties to ensure smooth day-to-day operations. **Qualifications & Skills** - Experience as an Executive Assistant or in a similar supportive role, preferably within the interior design, architecture, or construction industries. - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). - Exceptional organizational skills and meticulous attention to detail, with the ability to manage multiple projects and deadlines in a fast-paced environment. - Excellent written and verbal communication skills with a professional demeanor. - Proactive and self-motivated, with strong problem-solving abilities and sound judgment. - Ability to work both independently and collaboratively as part of a team.,