1783 Calendar Management Jobs - Page 45

Job Title: Executive Assistant (EA) Location: [Indore / Noida Experience: 06 months to 3 Years Industry: IT Employment Type: Full-Time Job Summary: We are looking for a proactive and detail-oriented Executive Assistant to support senior management in day-to-day operations. The ideal candidate will have strong organizational, communication, and problem-solving skills with the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities: Manage the calendar and schedule of senior management; coordinate appointments, meetings, and travel itineraries. Handle confidential and sensitive information with integrity and professionalism. Prepare reports, presentations, meeting minutes, and other business documents. Serve as the primary point of contact between executives and internal/external stakeholders. Follow up on deadlines, commitments, and action items to ensure timely execution. Organize and coordinate events, conferences, or workshops as required. Support in project tracking and internal coordination among departments. Assist with email management, drafting communication, and routine correspondence. Maintain a filing system of physical and digital documents for quick retrieval. Required Skills & Qualifications: Bachelors degree in any discipline (Business Administration preferred). 06 months to 3 Years years of proven experience as an Executive Assistant or similar administrative role. Excellent verbal and written communication skills. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Strong organizational and time management skills. Ability to multitask and adapt to changing priorities. High level of discretion and confidentiality. Preferred Qualities: Prior experience supporting C-level executives. Exposure to corporate/business environments. Good judgment, proactive attitude, and a problem-solving mindset. Let me know if you want this tailored for a specific industry, or formatted for a job portal or LinkedIn post.

KEY RESPONSIBILITIES: Calendar & Time Management: Handle complex scheduling, time blocking, meeting prep, and post-meeting buffers. Your mission: guard their time like its Fort Knox. Prioritization & Task Management: Understand what’s urgent vs. important, triage requests, and manage to-dos with zero open loops. Meeting Support & Note-taking: Join key meetings, take crisp notes, follow up on action items, and ensure decisions are documented. Project & Task Tracking: Use tools (like Notion, Trello, ClickUp, or Asana) to keep projects moving and make sure deliverables don’t get lost. Research & Prep: Conduct background research, summarize insights, and prep briefs ahead of meetings or decisions. Process Optimization & SOPs: Create, maintain, and improve internal SOPs, dashboards, and workflows. Keep things scalable. Problem-Solving: Don't just raise flags—bring solutions. Anticipate roadblocks and take initiative to solve them. REQUIREMENTS: Minimum 5 years of experience as an Executive Assistant or in a similar role. Strong command of productivity tools (Google Workspace, MS Office, Notion, Slack, etc.) Excellent written and verbal communication skills. Trustworthy, confidential, and emotionally intelligent. High level of independence and decision-making. Obsessed with systems, workflows, and follow-through. Startup or fast-paced environment experience. Exposure to project management tools (ClickUp, Trello, Monday.com, etc.) Experience supporting C-suite or founders.

Job description Building and managing relationships with key customers. Overseeing the relationship with customers handled by the team. Resolving customer complaints quickly and efficiently. Setting customers expectations and revenue goals. Identify customer demands and requirements. Taking feedback from customers to ensure customer satisfaction. Researching the competitors and devising plans accordingly. Min. 2-5 years of experience in related fields. Excellent organizational and interpersonal skills. preferences to Married females Job Types: Full-time, Permanent,

Manage calendar, tend to calls, digital marketing. Start up and co. involved in real estate, exports.

Job Description Managing day-to-day operations. Provide general office administrative support. Calendar Management in Microsoft Outlook / Apple. Planning & scheduling appointments and meetings. Determine matters of top priority and handle them accordingly. Prepare Agenda for Meetings. Travel arrangements, including visa documentation, air tickets, hotel bookings, and car bookings (Domestic and international) for Directors and Managers. Prepare expense reports and submit for reimbursement for Managers & Directors. Arranging for meetings which include meeting concerned persons/ departments, and making necessary arrangements like ordering lunch, booking conference rooms Setting up a projector or video conferencing unit and preparing the agenda based on the inputs given. Prepare reports, letters, and other documents using word processing, spreadsheets, and presentations. Maintaining files and records. Making necessary Logistics arrangements for visitors: Hotel Booking, Cab booking. Supports the team in booking meeting rooms and any other tasks as and when required. Your reporting manager assigns all other related jobs.

Position Overview : The Executive Assistant (EA) will provide high level administrative support to Managing Director, ensuring the smooth operation of daily activities. The role involves managing schedules, coordinating meetings, communications, and performing various administrative tasksto support the executives efficiency and productivity. Key Responsibilities: 1. Calendar Management : Manage complex calendars, including scheduling meetings, appointments, and travel arrangements. Proactively resolve scheduling conflicts and prioritize tasks to meet deadlines. 2. Communication Management: Serve as the point of contact between the executive and internal/external stakeholders. Draft, review, and manage emails, reports and other written communications. Screen and direct phone calls as needed. 3. Meeting Coordination : Plan and coordinate meetings, including preparing agendas, material and meeting minutes. Ensure follow ups on action items are completed promptly. 4. Travel and Logistics : Arrange domestic and international travel including flights, hotels, transportation and itineraries. Troubleshoot travel issues and adjust plans as necessary. 5. Administrative Support : Prepare presentations, reports and documentation for executive reviews. Handle expense reporting, invoices and budget tracking. Manage confidential and sensitive information with discretion. 6. Project Management Support : Assist in planning and executing special projects as assigned by the executive. Research and compile information to support decision making 7. Office and stakeholder Management : Develop and maintain relationships with key stakeholders, both internally and externally. Coordinate logistics for events, conferences, and other executive level engagements.

Share resume: arunima_jalali@jcbl.com/9875990776 Administrative & Calendar Management: Manage the CEOs calendar, appointments, and daily schedule. Coordinate internal and external meetings, reviews, and travel arrangements. Prepare agendas, minutes, and follow-up actions for key meetings. Communication & Coordination: Serve as the primary point of contact between the CEO and internal/external stakeholders. Draft, review, and manage correspondence, reports, and presentations. Ensure timely and appropriate flow of information to and from the CEO's office. Project & Strategic Support: Support the CEO in driving strategic projects, initiatives, and reviews. Conduct research, data analysis, and prepare executive summaries or dashboards. Track progress on key action items and ensure timely execution. Confidentiality & Professionalism: Handle highly confidential and sensitive information with integrity. Represent the CEOs office in a professional and polished manner at all times. Stakeholder Engagement: Liaise with senior leadership, partners, and clients on behalf of the CEO. Assist in organizing key corporate events, investor meetings, and leadership offsites.

Project Management Representative--Executive Assistant-Bangalore Look for minimum 3 plus years candidate in Executive Assistant role. Executive Assistant Shift Time: o IST: 5:30 PM to 3:00 AM • Work Model: Work from office (Monday to Friday) CABS AVAILABLE 3+year EXP NEED Look for Candidates who should have experience as a EA for Director Responsibilities/Authorities Uses Outlook/Teams to receive and process requests; Uses ServiceNow to log the requests • Provides administrative support services to dedicated Managing Directors • Supports delivery such as but not limited to: Travel arrangement; Calendar Management; Events Planning; Workspace reservation. Client Management Administration including reporting; PMG; Time & Expense; BuyNow Invoice Processing and Procurement • Preparing internal team reports, team training/work shadow sessions and customer relations • Preparing documents and correspondence according to company guidelines • Research and gathering of information from identified sources • Assisting with special projects (after discussion with Team Lead) • Handling MDs with critical roles and responsibilities including Level 3 and up Regards Neeti 9650186207 call or whats app Monday to Friday 10am to 6pm

Project Management Representative--Executive Assistant-Bangalore/MUMBAI Look for minimum 3 plus years candidate in Executive Assistant role. Executive Assistant Shift Time: o IST: 5:30 PM to 3:00 AM • Work Model: Work from office (Monday to Friday) CABS AVAILABLE 3+year EXP NEED Look for Candidates who should have experience as a EA for Director Responsibilities/Authorities Uses Outlook/Teams to receive and process requests; Uses ServiceNow to log the requests • Provides administrative support services to dedicated Managing Directors • Supports delivery such as but not limited to: Travel arrangement; Calendar Management; Events Planning; Workspace reservation. Client Management Administration including reporting; PMG; Time & Expense; BuyNow Invoice Processing and Procurement • Preparing internal team reports, team training/work shadow sessions and customer relations • Preparing documents and correspondence according to company guidelines • Research and gathering of information from identified sources • Assisting with special projects (after discussion with Team Lead) • Handling MDs with critical roles and responsibilities including Level 3 and up Regards Neeti 9650186207 call or whats app Monday to Friday 10am to 6pm

We are seeking a proactive, organized, and detail-oriented Executive Assistant to the Marketing Director cum Sales Coordinator . The role involves providing high-level administrative support to the Marketing Director and coordinating various sales and documentation activities. The ideal candidate will have strong communication skills, a good understanding of sales and marketing operations, and the ability to manage multiple responsibilities effectively. Key Responsibilities: Manage the Marketing Directors calendar, travel, and communications. Coordinate with the sales and logistics teams on order tracking and client follow-ups. Prepare sales reports, quotations, and assist in marketing activities. Handle documentation for orders, invoicing, and bank formalities. Support communication with clients, vendors, and internal departments. Requirements: Bachelors degree in Business, Marketing, or related field. 2–3 years of experience in a similar role, preferably in manufacturing. Proficient in MS Office and basic ERP/CRM systems. Strong communication, multitasking, and organizational skills. Familiarity with sales documentation and basic banking procedures.

We have an urgent requirement for a leading company for EA to MD position, basic role to manage every details, meeting Organizing,coordination, travel planning, calendar booking, documents handling ETC.Female candidates /Age- 24-30./2-5 years exp.

Manage meeting calendars, including scheduling and coordinating appointments, meetings, and events. Organize and coordinate travel arrangements, including flights, accommodations, transportation, and itineraries. Screen and prioritize incoming correspondence, phone calls, and emails, responding to inquiries or directing them to the appropriate parties. Assist with personal tasks, such as running errands, managing personal appointments, and coordinating family events. Maintain strict confidentiality and discretion when handling sensitive information and personal matters. Liaise with internal and external stakeholders, including colleagues, clients, and vendors. Support ad hoc tasks and special projects as required.

Location: Andheri, Mumbai Educational Level: Graduate/ Post Graduate Work Experience : 3 to 12 years experience Industry: Any Job Responsibilities:- Calendar Management Meeting management within Internal / External Teams. Filing of important documents [Filing] Coordination within departments. - All levels Attending meetings - Prepare MOMs -Follow up on tasks & Targets & Deadlines Reminders & Follow-ups to all meetings . Travel management-Domestic & International, Visa documentation process.

Role & responsibilities Manage front desk operations, ensuring smooth visitor interactions. Coordinate travel and accommodation for employees. Oversee inventory management to maintain office supplies efficiently. Support administrative expenses and cash flow management. Maintain and analyze MIS reports for effective decision-making. Assist the HOD with scheduling and administrative tasks. Handle administrative procurement and vendor coordination. Preferred candidate profile Strong English communication is mandatory 2+ years of Admin experience, with a strong understanding of Administrative task and front desk management. Presentable and Good experience with Data management - MS Office, MIS Other; 6 Days working, Sunday off, day shift - 10 Am to 7 pm pf and gratuity benefits 24 annual PL and 10 Indian Holidays

Key Responsibilities: Executive Support: Provide high-level administrative support to the Director/CEO, ensuring smooth and efficient operations. Manage calendar, schedule meetings, coordinate travel itineraries, and handle confidential information with utmost discretion. Meeting Coordination & Documentation: Organize and coordinate Board Meetings, Leadership Team reviews, and cross-functional strategy sessions. Prepare, compile, and circulate agendas, presentations, and necessary documents in advance. Accurately record Minutes of Meeting (MoM) and follow up on action items with internal and external stakeholders. Communication & Liaison: Act as a point of contact between the Director and internal/external stakeholders. Draft professional communication, emails, and reports on behalf of leadership. Liaise with department heads to ensure timely submission of reports and project updates. Project & Task Management: Track and monitor key strategic initiatives and deadlines set by leadership. Provide analytical and operational support for business priorities and ensure execution milestones are met. Confidentiality & Integrity: Handle all information with a high degree of professionalism and confidentiality. Maintain discretion while managing sensitive company and personal matters. Candidate Profile: Graduate/Postgraduate in any discipline; MBA or Executive Assistant certification preferred. 5+ years of relevant experience supporting top-level management, preferably in a manufacturing, retail, or footwear/FMCG industry. Strong organizational and multitasking skills. Excellent written and verbal communication abilities. Proficient in MS Office Suite (Word, Excel, PowerPoint) and Google Workspace. Prior experience in handling board-level documentation and high-level correspondence. Location Preference: Candidates based in or willing to relocate to Bahadurgarh or Gurugram will be considered. Must be open to working from the corporate office/factory setup as required. Interested candidates can connect directly at 7988188260

EAa a ,Job Overview: We are seeking a highly organized, proactive, and confidential Personal Assistant (PA) [Female] to support our CEO in day-to-day administrative and operational tasks. The ideal candidate will possess excellent communication and multitasking skills, discretion, and a high level of professionalism. Key Responsibilities: Manage and maintain the CEOs calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and organize reports, documents, presentations, and other correspondence on behalf of the CEO. Act as the point of contact between the CEO and internal/external stakeholders. Handle confidential information with integrity and professionalism. Take accurate minutes during meetings and ensure timely follow-ups on action items. Coordinate logistics for executive meetings, events, and off-site functions. Manage emails, calls, and communications to prioritize and respond effectively. Perform administrative duties such as filing, expenses management, and office organization. Assist in managing personal tasks and responsibilities of the CEO when required. Maintain a system for tracking and following up on strategic initiatives and deadlines. Requirements: Bachelors degree in Business Administration, Communications, or related field. 3 to 5 years of experience as a Personal Assistant or Executive Assistant, preferably at the senior management level. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and digital collaboration tools. Excellent written and verbal communication skills. High level of discretion, integrity, and professionalism. Ability to multitask and adapt in a fast-paced environment. Strong organizational and time-management skills. Preferred Qualities: Prior experience supporting a CEO or C-suite executive. Call +917388865368

Roles and Responsibilities Provide administrative support to the Managing Director, ensuring seamless day-to-day operations. Manage calendars, schedule appointments, and coordinate meetings with internal and external stakeholders. Draft letters, emails, and reports on behalf of the MD as required. Maintain accurate records and databases using MS Office tools like Excel. Desired Candidate Profile 2-7 years of experience as a Personal Assistant or similar role. Proficiency in English (written & spoken) and Hindi language skills. Strong calendar management skills with ability to prioritize tasks effectively. Excellent meeting planning skills with attention to detail for minutes taking.

Provide comprehensive administrative support to the CEO, including calendar management, email correspondence, phone call screening.Worked as a Personal Secretary for Management roles for minimum 2-3 years.Excellent communication interpersonal skills Required Candidate profile Proven experience as a Personal Assistant, Executive Assistant, or similar role supporting C-suite executives. Experience in managing complex schedules and high-pressure situations.

Job Title: Executive Assistant Work location: Gurgaon Timings: 3pm 12 am Working days: Mon-Fri Educational Qualification/ Experience: 8+ years of experience Any Graduate or master’s degree or comparable experience Experience working with US based companies. Roles/ Responsibilities: Effectively manage executives' calendars, schedule appointments, and coordinate project tasks to ensure deadlines are met. Serve as a central point of contact for internal and external communications, facilitating effective information flow between executives and project team members. Handle travel arrangements for executives and coordinate meetings, ensuring seamless logistics for both administrative and project-related activities. Maintain an organized filing system of paper and electronic documents. Handle sensitive information with discretion, maintain confidentiality, and monitor project deliverables to ensure they meet quality standards. Develop and sustain a level of professionalism among staff and clientele. Act as the primary point of contact between the executive and internal/external stakeholders. Generate and distribute regular project status reports and other relevant documentation to stakeholders and executives. Anticipate and resolve administrative issues and challenges to ensure smooth operations. Help identify and resolve project issues, escalating when necessary. Handle claims processes, including documentation, submission, and resolution. Skills/ Abilities: Minimum of 8+ years of experience as an Executive Assistant reporting directly to senior management. Advanced Microsoft Office skills, with an ability to become familiar with firm- specific programs and software. Strong problem-solving skills with impeccable multi-tasking abilities. Excellent verbal and written communication skills to facilitate effective interaction with executives, team members, and stakeholders. Excellent organizational and time-management skills. Ability to multitask, manage deadlines, and priorities in both administrative and project-related contexts. Effective problem-solving skills to address challenges and obstacles, whether they arise in administrative tasks or project activities. Keen attention to detail, especially in document preparation, and administrative tasks, to avoid errors and ensure accuracy. Experience handling requests and approvals, including understanding organizational policies, and coordinating with team members to ensure adequate information is received for approval Please share your updated resume on harshita.kaur@elementshrs.com

Summary This is a high-responsibility role supporting the CEO Office across administrative, operational, and financial functions. The Executive Assistant will ensure that internal processes and client operations run smoothly, focusing on accuracy, confidentiality, and efficiency. The role demands dependability, attention to detail, and the ability to thrive in a structured environment withdiscipline, precision, and a problem-solving mindset. Financial & Transactional Operations. Track all outgoing payments including salaries, vendor bills, reimbursements, platform fees, travel bookings, etc. Raise and reconcile invoices, follow up on bills, and manage payment schedules. Maintain documentation and reports for all financial transactions. Admin & Operational Support Oversee travel bookings, client workshop material coordination, printing,and logistics. Handle all back-end requirements for client and internal meetings/events. Maintain trackers, schedules, and checklists across multiple workstreams. Governance & Confidentiality Ensure accuracy and timeliness in all deliverables. Handle confidential business and personnel information with complete integrity. Maintain structured filing systems and compliance documentation

We are hiring a results-driven professional with a passion for project management and cross-functional collaboration . If youre looking to contribute to global strategic initiatives while working in a structured yet dynamic environment, this role offers a compelling opportunity. Your Future Employer A leading global enterprise offering robust business enablement support and campaign execution across international markets. This is your chance to be part of a high-impact team focused on performance, innovation, and excellence. Responsibilities Develop and manage campaign and project plans, ensuring timely delivery. Collaborate with content, design, and digital teams to roll out marketing initiatives. Support reporting, budgeting, and documentation using tools like Excel and PowerPoint. Ensure alignment of internal/external materials with brand and business goals. Track campaign effectiveness and suggest optimizations through detailed reporting. Requirements Bachelors/Masters degree in Business Administration, Communications, or Project Management. 58 years of hands-on experience in a similar role. Excellent organizational and time management skills. Proficiency in Microsoft Office Suite especially Excel, PowerPoint. Strong communication and stakeholder management abilities. Familiar with tools like JIRA, WORKFRONT and other PM tools. What is in it for you Opportunity to contribute to cross-functional, international projects. Exposure to high-level business planning and marketing operations. A hybrid work environment that values flexibility and productivity. Growth-oriented team culture and supportive leadership. Reach us If you think this role is aligned with your career aspirations, kindly write to us along with your updated CV on parul.arora@crescendogroup.in for a confidential discussion on the role. Disclaimer Crescendo Global specializes in senior to C-level niche recruitment. We are passionate about empowering job seekers and employers with an engaging and memorable hiring experience. Crescendo Global does not discriminate on the basis of race, religion, color, gender, age, or disability status. Note – We receive a high volume of applications. If you do not hear from us within one week, please consider your profile not shortlisted. Thank you for your patience. Profile Keywords – Project Management, Program Coordination, Stakeholder Management, Campaign Execution, Budget Management, Content Planning, Microsoft Excel, Microsoft PowerPoint, Reporting Tools, Communication Skills, Time Management, Analytical Thinking

Managing calendars of the MD Director Managing Partner and coordinating meetings and calls. Support in preparing financial statements, reports, memos, invoices letters, and other documents. Opening, sorting and distributing incoming letters, emails, and other correspondence. Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. Helping prepare for meetings and accurately recording minutes from meetings. Using various software, including word, spreadsheets, databases, and presentation software. Reading and analyzing incoming memos, submissions, and distributing them as needed. Performing office duties that include ordering supplies and managing a records database. Experience as a virtual assistant and Provide general administrative support. Specific Responsibilities: Correspondence: Drafting, Correspondence, handling correspondence, and answering calls and messages. Documents: Organizing documents, filing, and preparing documents. Meetings: Organizing and servicing meetings, producing agendas, taking minutes, and capturing notes. Schedule: Scheduling appointments and maintaining company schedules. Other: Managing day to day MDs appointments, documenting the information, and coordinating calendars, taking messages and handling correspondence, maintaining diaries and arranging appointments, typing, preparing and collating reports, filing etc. Organizing and servicing meetings (producing agendas and taking minutes) Managing databases Prioritizing workloads Implementing new procedures and administrative systems Coordinating mail-shots and similar publicity tasks.

Responsibilities: * Provide administrative support to senior leadership team * Manage executive calendar & schedule meetings * Draft letters & emails on behalf of executives * Coordinate office operations & travel arrangements Health insurance Annual bonus Provident fund

Responsibilities: * Coordinate meetings & travel arrangements * Prepare reports & presentations * Manage calendar & schedule appointments * Travel with the MD * Maintain confidentiality at all times Co-ordinate with internal & external stakeholders Annual bonus

Responsibilities: * Provide administrative support to CEO * Draft letters & emails * Manage calendar & schedule appointments * Coordinate client meetings & travel arrangements * Prepare reports & MOMs Provident fund