1783 Calendar Management Jobs - Page 48

Job Description: Executive Secretary to HoD Position: Executive Secretary to HoD Reporting to: Head of the Department The role holder is responsible for providing secretarial assistance to the HoD for smooth functioning of the department. This includes managing calendar, handling visitors and phone calls, inter - departmental coordination, documentation and project-based work. Knowledge and hands on experience of Project Office work and preparing presentation for various management meetings is a must. 1. Executive Assistant / Secretarial services with 5+ years of work experience in administrative function 2. Should have strong English language skills 3. Proficient in MS-Office (Word, Excel, PowerPoint) 4. Project Office work and preparing presentation for various management meetings 5. Ensure effective Calendar management and mailbox of the HoD 6. Ensure effective reporting, documentation and filing 7. Provide support for various administrative tasks 8. Coordinate and interact with other departments, MBAG, visitors and external agencies for information, meetings, etc. effectively and handle visitors, phone calls, etc. 1. Ensure effective calendar management and mailbox of the HoD 2. Ensure effective reporting, documentation and filing 3. Coordinate and interact with other departments, MBAG, visitors and external agencies for information, meetings, etc. effectively and handle visitors, phone calls, etc. 4. Provide support for various administrative tasks 5. Project Office work preparing presentation for various management meetings. 6. Maintaining confidentiality of the office is a must.

Manage meeting calendars, including scheduling and coordinating appointments, meetings, and events. Organize and coordinate travel arrangements, including flights, accommodations, transportation, and itineraries. Screen and prioritize incoming correspondence, phone calls, and emails, responding to inquiries or directing them to the appropriate parties. Assist with personal tasks, such as running errands, managing personal appointments, and coordinating family events. Maintain strict confidentiality and discretion when handling sensitive information and personal matters. Liaise with internal and external stakeholders, including colleagues, clients, and vendors. Support ad hoc tasks and special projects as required.

Responsibilities: Coordinate meetings & travel arrangements Manage executive schedule & communications Prepare reports & presentations Maintain confidentiality at all times Provide administrative support as needed

Provide enough administrative support to the CEO/MD Manage calendars, appointments, travel arrangements etc Handle confidential documents and information with discretion Coordinate meetings, prepare minutes, and follow up on action items

EXECUTIVE ASSISTANT Roles & Responsibilities: Calendar & Schedule Management: Efficiently manage and organize the Founders calendar, including internal meetings, external appointments, investor calls, travel, and key events—ensuring seamless coordination and timely reminders. Meeting Support & Documentation: Prepare agendas, attend key meetings as required, and manage high-quality correspondence and presentations. Accurately document Minutes of Meeting (MoM) and ensure timely follow-ups on action items. Travel & Logistics: Coordinate all domestic and international travel arrangements, including itineraries and accommodations, ensuring plans are clear, efficient, and well-organized. Communication Handling: Draft and manage professional email correspondence, meeting requests, and follow-ups on behalf of the Founder, maintaining alignment with SUBKO’s tone and brand standards. Administrative Coordination: Provide day-to-day administrative support such as document preparation, basic research, vendor coordination, and tracking of expenses as required. Confidentiality & Discretion: Handle all sensitive and confidential information with the utmost integrity, professionalism, and discretion. Stakeholder Liaison: Act as a reliable point of contact for coordinating with internal teams, external collaborators, and partners, ensuring timely communication and follow-ups where needed. Skills Required: 2–3 years of experience in administrative, HR coordination, or executive support roles. Prior experience supporting senior leadership is preferred. Bachelor’s degree in Business Administration, Human Resources, Communications, or a related field. Strong organizational and time management skills with excellent attention to detail. Proficient in Google Workspace (Docs, Sheets, Calendar, Meet) and general office tools. Excellent written and verbal communication in English. Ability to manage multiple priorities and work independently in a fast-paced environment. Discreet, dependable, and professional, with a high level of integrity and a service-oriented mindset. Positive attitude, willingness to learn, and strong interpersonal skills. Perks of joining our team: You will be part of a company which is growing at an exponential rate, started just 3 days before the lockdown in 2020! We were able to grow from a team of 20 to 120+.in a span of 3 years We are a bunch of very young and ambitious people who are excited to learn and grow each passing day. One thing we can definitely bet on is that you will love working with us and grow in your career. Apart from that some benefits include: Mediclaim Travel allowance Lunch facilities Employee discount available at our outlets Provident Fund You can get in touch with us at : Email id :- whatsyourspecialty@subko.coffee Contact Number :- +91 7021 215 787 (Monday-Friday - 11.00 AM to 6.00 PM)

Calendar Management Scheduling meeting Travel Coordination Booking flights, hotels, transport. Screening emails, calls, and messages. Managing small projects or initiatives. * Good command on English - spoken / written Location- Kasba,Kolkata

MBA with good communication skill & can handle Calendar Management ,Travel Arrangements ,Draft and send email , Meeting Coordination, tasks given to team ,manage the CRM ,Collate and compile MIS report, Administrative Support ,Liaison work etc. Required Candidate profile MBA having pleasant personality & analytical skills & Excellent communication skills,Well familiar with International Ticketing MS office and mails,Punctual and proactive, MIS ,Liaison work etc.

Position: Executive Assistant Location: Kolkata Roles and Responsibilities: Manage and coordinate the executives calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and organize reports, presentations, and internal/external communications. Act as a liaison between the executive and internal teams, clients, or external stakeholders. Maintain confidentiality of highly sensitive information and handle documentation with discretion. Track key project deadlines, deliverables, and follow up on action items to ensure timely completion. Organize and coordinate meetings, including preparation of agendas, minutes, and follow-up actions. Handle email and phone correspondence on behalf of the executive, filtering and prioritizing as needed. Support with day-to-day administrative tasks, expense management, and document filing.

A forward-lookingEa xecutiveofExecutive Assistant - Director Corporate Relations MIT-WPU is seeking a highly organized and proactive Sr. Executive/Executive Assistant to provide comprehensive support to our Head of Department (HOD) in Pune. This is a one-on-one working relationship where you will serve as the primary point of contact for internal and external stakeholders, managing a wide variety of administrative and strategic tasks. Responsibilities: Manage an extremely active calendar of appointments for the HOD, ensuring their schedule is followed and respected. Complete strategic reports and prepare confidential correspondence. Arrange complex travel plans, itineraries, and agendas. Compile documents for special projects. Communicate directly on behalf of the HOD regarding programmatic initiatives. Research, prioritize, and follow up on incoming issues and concerns addressed to the HOD, including those of a sensitive or confidential nature, determining the appropriate course of action. Provide a bridge for smooth communication between the HOD's office and internal departments, demonstrating leadership to maintain credibility and trust with senior management. Work closely with the HOD to keep them informed of upcoming commitments and responsibilities. Provide leadership to build crucial relationships and manage special projects for the HOD, some of which may have organizational impact. Complete critical deliverables with a hands-on approach, including drafting acknowledgment letters and personal correspondence, to facilitate the HOD's leadership. Prioritize conflicting needs, handle matters expeditiously, and follow through on projects to successful completion, often under deadline pressure. Participate as an adjunct member of the Executive Team, assisting in scheduling and attending meetings. Assist in coordinating the agenda of senior management team meetings and all staff meetings. Facilitate cross-divisional coordination of travel and outreach plans. Skills and Abilities: Strong organizational skills with excellent attention to detail, capable of seamlessly performing and prioritizing multiple tasks. Very strong interpersonal skills to build relationships with staff, management, and external partners. Excellent written and verbal communication skills. Demonstrated proactive approach to problem-solving with strong decision-making capabilities. Emotional maturity. Highly resourceful team player, also extremely effective independently. Proven ability to handle confidential information with discretion and adapt to various competing demands, demonstrating the highest level of customer/client service. Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment. Forward-looking thinker who actively seeks opportunities and proposes solutions. Education and Experience: 5-10 years of experience. Experience and interest in internal and external communications and partnership development. Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and Social Media web platforms.

Handle end-to-end functions of office management to ensure smooth day-to-day functioning. Managing vendors and keeping track on cycle of all maintenance. Travel Management & Hotel Bookings . Executing and coordinating office operations Reporting to management and executing instructions. Keeping track on monthly expenditure of travel and other administrative expenses. Keeping track of expenses done through companys credit card and submit to accounts team with the supporting. Responsible for any changes in travel policy, travel requisition form etc. Maintain strong professional relationship with vendors and keep price data in order to get the best pricing on supplies and services. Maintaining records of all the admin related bills e.g., courier, telephone, stationery. Maintaining the database of hotels, travel agents, couriers etc. Making arrangements for Internal and External Events. Maintenance of Office Equipment, Interior, and Infrastructures and also taking care of repairs. Organizing meetings, including scheduling, sending reminders and organizing catering when necessary. Managing the Directors day-to-day calendar, including making appointments and prioritizing the most sensitive matters. Doing travel arrangements (both domestic and international) and create trip itineraries. Answering Reception incoming phone calls in a polite and professional manner and accurately taking messages.

Roles and Responsibilities Manage the executive calendar of the MD. Schedule and coordinate meetings, appointments, and travel arrangements for the Leader. Handle secretarial activities such as letter drafting, email writing, and phone calls, MOM and any other important meetings for the organization. Excellent in Presentation, Excel, Numbers and PPT skills in order to contribute to overall advising capability to the Managing Director, Coordinate logistics for events and conferences; manage schedules and itineraries. Conduct Market Research, Competitor benchmarking and schedule meetings with top heads at the client site. Desired Candidate Profile 8-15 years of experience as an Executive Assistant or similar role. (Mandatory) Excellent communication skills with ability to negotiate effectively. Well Traveled and Well read person who maintains an Active Lifestyle and is growth oriented. Strong organizational skills with attention to detail and discretion when handling confidential information.

Job Title: Executive Assistant Location : Ahmedabad| Full-Time About the Role : We are seeking a proactive and detail-oriented individual to support our operation team. This role combines portfolio analysis, data reporting, internal training, and assisting the CMO. Key Responsibilities : Analyze mutual fund and equity portfolios; generate concise, visual reports using Excel and Bloomberg. Create presentations as per need. Maintain fund return sheets, RM performance data, and daily/weekly team trackers. Reconcile brokerage data and coordinate with AMCs for resolution. Give basic training to new joinee. Assist the CMO. Maintain the Calendar of CMO, Coordinate with internal team for meeting, Prepare necessary reports as per need. Requirements : 1-3 years of experience Bachelors/masters degree in Finance, Business, or related fields. Strong Excel and PowerPoint skills; experience with Bloomberg is a plus. Good communication and organizational skills. Basic knowledge of mutual funds, equity markets, and data handling. NISM VA certificate

The Role As a Senior Executive Assistant with Worley, you will work closely with our existing team to deliver projects for our clients while continuing to develop your skills and experience etc The role involves providing support and assistance to C-level executives to ensure effective use of time and productive interactions with staff. Responsibilities include handling a wide range of administrative support tasks related to administrative activities such as managing schedules, travel management, expense management, providing documentation support, and handling confidential communications. The role requires a complete understanding of the companys operations and procedures and involves using discretion, judgment, and organizational knowledge to facilitate the executives activities. Calendar and Schedule Management: Coordinating and managing complex calendars for executives, including scheduling meetings, appointments, and events. Travel Arrangements: Organizing travel plans, including booking flights, hotels, and transportation, as well as preparing detailed itineraries. Meeting Support: Preparing agendas, materials, and presentations for meetings, taking minutes, and following up on action items. Expense Management: Assisting with expense tracking and reporting. Event Planning: Organizing corporate events, conferences, and executive retreats, including venue selection, catering, guest lists, and logistics coordination. Document Management: Creating, editing, and managing important documents and presentations, maintaining organized digital and physical filing systems. Project Management: Assisting with or managing special projects, which can range from organizing events to coordinating cross-departmental initiatives. Ad hoc activities as required by the project being supported.

Urgent job opening for Personal Assistant at Lower Parel (W). Reports to : 2 Directors Qualification & Requisite Skills : Graduate. Person should be functional in basic accounting / finance. Person should have good IT skills and knowledge of how to use Microsoft excel, calendars and email. Location: Mumbai office and sometimes to Directors Residential as per need of a situation. Job Description: 1. Schedule internal / external meetings 2. Make travel arrangements (flight / train / taxi / hotel) 3. Make arrangements for reservations at restaurants for meetings 4. Help in Diwali gifting 5. Help in personal life management a. Home repairs coordination (electrician, plumber, AC AMcsetc) b. Childrens activities coordination c. Doctor appointments coordinate and report file d. Help in coordinating income tax filings e. Personal finance record keeping f. Personal errands such as bank errands, insurance follow ups g. Bill payments phone, club memberships, electricity etc h. Reimbursements i. Annual health and doctor check-ups planning etc 6. Monitor certain websites and alert when certain information is updated 7. Help in coordination of events for where Director is external association / committee member. If you are interested for the above referred position, kindly revert back with your Updated Resume with Photograph along with following details: 1) Current salary 2) Expected salary 3) Notice period 4) Total experience 5) Relevant experience 6) Current location 7) Reason for job change Contact no.:- Sakshi - 8591939527 Mail ID:- sakshi@jobsearchindia.in

Key Responsibilities: Manage CEOs schedule and appointments. Executive & Administrative Support Communication & Liaison Meeting & Event Coordination Travel & Logistic. Proficiency in MS Office/Google Workspace. manage multiple tasks efficiently.

Responsible for maintaining records of all tasks, managing calendars efficiently, scheduling and coordinating meetings, with strong skills in advanced Excel for reporting and data tracking

Stakeholder & Investor Coordination: Act as a key point of contact for internal and external stakeholders, including investors. Schedule meetings, prepare materials, and ensure timely follow-ups. Calendar & Meeting Management: Manage the CEO's calendar efficiently, prioritize appointments, and coordinate internal and external meetings across time zones. LinkedIn Sales Navigator: Utilize LinkedIn Navigator to support business development efforts and stakeholder engagement. Operational Support: Assist with day-to-day operational tasks, including handling e-signature processes via DocuSign and managing invoices and bills through platforms such as QuickBooks, Bill.com, or similar. Cross-Functional Collaboration: Work closely with various departments to ensure alignment on key initiatives and streamline execution. Executive Operations: Partner with the CEO on high-priority tasks and ensure seamless execution of strategic and operational initiatives. Documentation & Follow-up: Maintain records of meetings, action items, and follow-ups to ensure accountability and timely execution. Requirements: Proven experience as an Executive Assistant or in a similar administrative role Proficiency with tools such as LinkedIn Navigator, DocuSign, QuickBooks/Bill.com, Google Workspace, or Microsoft Office Excellent communication and interpersonal skills Strong organizational and multitasking abilities Ability to work with discretion and maintain confidentiality Self-starter with a proactive mindset and strong problem-solving skillNote: EA will directly report to the CEO.

Stakeholder & Investor Coordination: Act as a key point of contact for internal and external stakeholders, including investors. Schedule meetings, prepare materials, and ensure timely follow-ups. Calendar & Meeting Management: Manage the CEO's calendar efficiently, prioritize appointments, and coordinate internal and external meetings across time zones. LinkedIn Sales Navigator: Utilize LinkedIn Navigator to support business development efforts and stakeholder engagement. Operational Support: Assist with day-to-day operational tasks, including handling e-signature processes via DocuSign and managing invoices and bills through platforms such as QuickBooks, Bill.com, or similar. Cross-Functional Collaboration: Work closely with various departments to ensure alignment on key initiatives and streamline execution. Executive Operations: Partner with the CEO on high-priority tasks and ensure seamless execution of strategic and operational initiatives. Documentation & Follow-up: Maintain records of meetings, action items, and follow-ups to ensure accountability and timely execution. Requirements: Proven experience as an Executive Assistant or in a similar administrative role Proficiency with tools such as LinkedIn Navigator, DocuSign, QuickBooks/Bill.com, Google Workspace, or Microsoft Office Excellent communication and interpersonal skills Strong organizational and multitasking abilities Ability to work with discretion and maintain confidentiality Self-starter with a proactive mindset and strong problem-solving skillNote: EA will directly report to the CEO.

Manage calendar, emails, meetings, travel, CRM, and tasks for MD. Ensure timely coordination, communication, and confidentiality in all executive support functions. Location: LOWER PAREL Required Candidate profile 8+ yrs as EA to top execs. Proactive, discreet, tech-savvy, excellent in communication & multitasking. Prefer background with PE, Consulting, or Founders/Chairpersons.

We're Hiring: Human Resource-cum-Personal Assistant (Female Only) Location: Hinjewadi, Pune Company: Miestery Arms India (A New Arms Manufacturing Startup) Experience: 12 Years | Job Type: Full-Time | Work Mode: On-site Only About Us: Miestery Arms India is a new-age arms manufacturing unit focused on precision, safety, and innovation. As we gear up for rapid expansion, we are looking for a dynamic Human Resource-cum-Personal Assistant to support our internal operations and management team. Job Description: We are seeking a smart, organized, and proactive HR cum Personal Assistant to manage key HR functions, support administrative tasks, and assist leadership with day-to-day coordination. The ideal candidate should be detail-oriented and capable of managing confidential information with integrity. Key Responsibilities: Human Resource Functions: Manage recruitment lifecycle sourcing, screening, coordinating interviews, onboarding, and documentation. Maintain HR records, employee files, attendance, and leave data. Assist in drafting HR policies and help ensure compliance with internal processes. Coordinate training, development, and employee engagement activities. Personal Assistant Duties: Manage calendars, appointments, and internal communications for the senior leadership. Prepare and manage reports, minutes of meetings, and follow-up action items. Arrange meetings, travel bookings, and logistics for leadership or guests. Act as the point of contact between leadership and other departments/stakeholders. Mandatory Candidate Skills: Minimum 12 years of relevant HR/Executive Assistant experience. Strong communication skills written and verbal (English, Hindi, Marathi preferred). Proficient in MS Office Suite (Excel, Word, PowerPoint) . Well-organized, disciplined, and able to handle confidential information. Self-motivated, punctual, and professional in conduct and attire. Eligibility Criteria: Female candidates only. Must be based in Pune or PCMC region . Willing and able to commute daily to Hinjewadi office. Must be available for in-person interviews at our Hinjewadi facility. Why Join Us? Opportunity to grow with a cutting-edge startup in the arms manufacturing sector. A dynamic work environment with exposure to leadership-level operations. Competitive compensation and career advancement.

Role & responsibilities Preferred candidate profile

Key deliverables Executive Support: Act as a primary point of contact between the Partner and internal/external stakeholders, including clients and leadership team Manage the Partner's calendar, schedule meetings, and coordinate travel arrangements. Prepare meeting agendas, take minutes, and follow up on action items as needed. Prioritize and manage incoming communications (emails, calls, etc.) to ensure timely responses and actions. Administrative Coordination: Handle confidential and sensitive information with the utmost discretion. Facilitate new joiners' transition into the system. Organize and maintain contact list, files, records, and documents. Prepare reports, presentations, and correspondence on behalf of the Partner. Assist in drafting and editing communications, proposals, and client presentations. Project Management: Support the Partner with special projects (Internal and client events and more), ensuring deadlines are met and deliverables are on track. Conduct research and compile data for reports, presentations, and meetings. Assist in the execution of strategic initiatives and client-related activities. Relationship Management: Build and maintain professional relationships with clients, partners, and colleagues. Assist in coordinating events, meetings, and conferences involving key stakeholders. Experience, Skills & Competencies Experience supporting senior executives in a fast-paced, high-pressure setting. Exceptional organizational skills with the ability to manage multiple tasks and priorities. Strong written and verbal communication skills. High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to anticipate needs, take initiative, and problem-solve independently. Strong intuitive ability to work with minimal guidance Demonstrated ability to handle sensitive and confidential information. Personal Attributes Self-motivated Proactive, adaptable, and capable of working under pressure. High attention to detail and accuracy. Strong interpersonal skills and a collaborative mindset. Professional, polished demeanor with the ability to maintain a positive, client-focused attitude.

EA to the CEO will manage administrative, operational, and hospitality activities Role demands strong organizational skills and attention to detail Will handle travel arrangements, scheduling, correspondence, and tasks while supporting the CEO

We are seeking a highly organized and proactive Executive Assistant to support our senior leadership. The ideal candidate will act as a trusted partner, managing administrative tasks, coordinating schedules, and ensuring smooth day-to-day operations. Key Responsibilities: Manage and coordinate the calendar, meetings, and appointments of senior executives. Prepare and organize reports, presentations, and documents for internal and external meetings. Handle email correspondence, prioritize tasks, and respond on behalf of the executive as required. Maintain confidentiality and handle sensitive information with discretion. Act as a liaison between the executive and internal teams or external stakeholders. Assist in planning and executing events, team meetings, and travel arrangements. Monitor and track key projects, deadlines, and deliverables. Perform ad-hoc administrative duties to support the leadership. Qualifications: Bachelors degree in Business Administration, Management, or a related field. Proven experience as an Executive Assistant, preferably in the interior or architecture industry. Exceptional organizational and time management skills. Strong communication and interpersonal abilities. Proficiency in MS Office (Word, Excel, PowerPoint) and other relevant tools. Ability to multitask and work under pressure in a fast-paced environment. Deep understanding of products, materials, and trends in interiors, architecture, and plywood.

Executive Travel & Event Coordination Meeting & Scheduling Management Administrative & Operational Support Process Optimization & Communication