Administrator

You will be working as an Administrative Assistant in the Project Management Department in Bahrain. Your main role will be to provide comprehensive administrative and coordination support to the Project Management leadership team, ensuring smooth day-to-day operations across the department. You should be proactive, organized, and capable of handling multiple priorities while maintaining confidentiality. Your responsibilities will include: - Providing direct administrative support to the Vice President and department managers. - Managing calendar scheduling, meeting coordination, and room bookings. - Handling IT service requests, access requests, HR requests, and related ticket tracking. - Coordinating overtime submissions, timesheets, and related documentation. - Supporting internal communications, departmental announcements, and logistics. - Arranging catering, events, and meetings (in-person and virtual). - Maintaining organized filing systems and ensuring proper document management. - Following up on delegated tasks, action items, and pending approvals on behalf of the VP. - Liaising with HR, IT, and Supply Chain departments on administrative matters. - Assisting in organizing workshops, training sessions, and departmental activities. - Assisting in taking Minutes of Meetings in important meetings when needed. - Assisting in preparing presentation slides and reports. Qualifications and Experience required for this role are: - Minimum 5 years of experience as an Administrative Assistant or similar role. - Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). - Excellent communication and organizational skills. - High attention to detail, with the ability to manage multiple priorities. - Professional demeanor with discretion when handling confidential matters. - Experience in a corporate or technical (oil & gas or industrial) environment is an advantage. Languages: - English: Proficient - Arabic: Native To apply for this position, you are required to submit your CV in English through the system, containing at least your contact details, education level, relevant experience, and earliest possible start date. Please note that the selection of candidates is at the sole discretion of the employer, and only applicants who have responded to vacancies through the online form will be considered.,