Admin Executive

You will be responsible for: - Acting as the point of contact between the executives and internal or external colleagues. - Handling correspondence directed to managers. - Maintaining the current filing and database system, and looking for ways to improve current systems. - Preparing internal and external corporate documents for team members and industry partners. - Upholding a strict level of confidentiality. - Developing and sustaining a level of professionalism among staff and clients. - Demonstrating excellent time management skills and well-developed organizational skills. - Acting as a point of contact for all clients and prioritizing and managing the manager's time. - Managing calendar and scheduling internal and client meetings. - Handling vendor management tasks. - Arranging audio and video conference meetings/calls. - Managing executive business itineraries for visiting partners, including arranging client meetings and logistics. - Coordinating travel and accommodation, booking cars, tickets, business visas, etc. - Promptly answering calls with courtesy and professionalism, routing calls appropriately. - Interacting with internal and external clients, senior officials to coordinate conference calls, organize meetings, schedule appointments, manage calendars, and update contacts database. Qualifications required: - Excellent time management skills. - Strong organizational skills. - Ability to maintain confidentiality. - Professionalism in communication and interaction with clients and colleagues. - Prior experience in calendar management and executive support roles will be preferred.,