Chief of Staff/ Executive Assistant To CEO

Location: Turbhe, Navi Mumbai

About the Role

Executive Assistant – Operations

Key Responsibilities

1. Founder Support & Calendar Management

• Full ownership of the Founder’s calendar
• Scheduling, prioritising, and coordinating all meetings
• Preparing meeting briefs and tracking action items
  Managing daily communication and correspondence

2. Follow-ups & Execution Tracking

• Proactively following up with teams on tasks and deadlines
• Maintaining structured trackers for weekly goals
• Ensuring accountability without micromanaging
• Coordinating updates across departments
  

3. Operations & Coordination

• Handling daily operational requirements and process coordination
  
• Ensuring smooth communication flow internally
• Vendor coordination and documentation management
• Creating and maintaining SOPs where required
  

4. MIS & Reporting

• Building and maintaining dashboards (weekly, monthly)
• Collecting data from teams and presenting insights to Founder
• Strong capability in Excel/Sheets for MIS
• Preparing reports, summaries, and presentations
  

5. Project Management

• Assisting in planning and executing key projects end-to-end
• Maintaining project trackers and flagging any delays
• Cross-functional coordination for operational initiatives
• Ensuring timely closure of action items
  

Skills & Requirements

• Minimum 5 years of experience

  in Executive Assistant, Operations, Project Coordination, or Founder’s Office roles
• Strong proficiency in

  Excel/Google Sheets

  and reporting
• Excellent communication (written + verbal)
• High level of ownership, discretion, and maturity
• Strong organisational skills and ability to manage multiple priorities
• Tech-savvy and comfortable with tools like Notion, Asana, Trello, Slack, etc.
• Ability to follow up firmly yet politely
  

Educational Background

• Graduate (MBA/PG degree preferred but optional)
  

Personality Fit

• Mature, reliable, and highly accountable
• Structured thinker with strong execution discipline
• Anticipates needs and solves problems independently
• Calm under pressure, with a positive, solution-driven mindset