Executive Assistant To Managing Director

The Executive Assistant (EA) to the Managing Director provides high-level administrative, operational, and strategic support to ensure effective management of the MDs office. This role acts as the primary coordination point between the MD and internal/external stakeholders, enabling the MD to focus on organisational priorities. The position demands exceptional professionalism, discretion, business acumen, and the ability to operate in a fast-paced, high-growth environment.

Key Responsibilities

1. Executive & Administrative Support

• Manage the MDs calendar, appointments, meetings, and travel with accuracy and foresight.
  
• Coordinate end-to-end national and international travel itineraries, logistics, and expense management.
  
• Ensure all meetings are well-prepared with agendas, briefs, presentations, and follow-up notes.
  

2. Communication & Coordination

• Act as the single point of contact for all communications to/from the MDs office.
  
• Draft, review, and manage high-quality emails, reports, letters, and communication.
  
• Liaise with senior leadership, board members, clients, and partners with professionalism and efficiency.
  
• Maintain confidentiality of all sensitive information.
  

3. Business & Operational Support

• Assist the MD with strategic initiatives, special projects, and cross-functional coordination.
  
• Track action items, key deliverables, and deadlines across departments, ensuring progress and timely closure.
  
• Conduct preliminary research, compile data, and prepare executive summaries or MIS reports.
  
• Support the MD in reviewing proposals, contracts, and business documents.
  

4. Stakeholder Management

• Build effective working relationships with internal teams, external agencies, government bodies, clients, and partners.
  
• Represent the MD’s office in meetings when required, ensuring alignment and clarity.
  
• Manage the MD’s involvement in events, conferences, and stakeholder engagements.
  

5. Office Governance & Prioritisation

• Filter, prioritise, and escalate issues requiring the MD’s attention.
  
• Ensure the MD’s office operates with high efficiency, structure, and discipline.
  
• Handle confidential HR, finance, and legal documents with complete integrity.
  

6. Administrative Excellence

• Maintain and organise documents, dashboards, reports, and archives.
  
• Support budget tracking, expense management, and vendor coordination.
  
• Manage meeting logistics, board meetings, note-taking, minutes, and action trackers.
  

Required Skills & Competencies

Technical & Professional Skills

• Strong command of written and verbal communication.
  
• High proficiency in MS Office (Excel, PowerPoint, Word), Google Workspace, and productivity tools.
  
• Experience in calendar management, travel logistics, and executive correspondence.
  
• Ability to work with data and prepare dashboards, presentations, and analytical summaries.
  

Behavioural Competencies

• High degree of professionalism, discretion, and integrity.
  
• Strong organisational, time-management, and multi-tasking abilities.
  
• Proactive, resourceful, and solution-oriented mindset.
  
• Ability to work under pressure and manage tight deadlines.
  
• Strong interpersonal skills and executive presence.
  

Educational Qualifications

• Graduate in any discipline; MBA or equivalent qualification preferred.
  
• Certifications in office management or executive assistantship are an added advantage.
  

Experience Requirement

• 5–10 years of experience supporting CXO/MD-level leaders in reputed corporates (MNCs, Big 4, large-scale Indian conglomerates, or high-growth companies).
  
• Proven track record in handling senior stakeholders and managing high-level business coordination.
  

Key Attributes

• Confidentiality & trustworthiness
  
• Fast and structured execution
  
• Strong anticipation and planning skills
  
• Exceptional communication & relationship management
  
• Ability to simplify information for decision-making
  
• Adaptability and agility in dynamic environments