Executive Assistant

Key Responsibilities

1. Executive & Administrative Support

• Manage calendars, schedule client and internal meetings, and handle daily coordination for senior legal executives.
  
• Draft and review emails, letters, notices, and general correspondence on behalf of the legal team.
  
• Prepare presentations, briefing notes, and meeting agendas.
  

2. Legal Documentation & Coordination

• Assist in preparing legal documents such as agreements, letters, case notes, and reports.
  
• Manage document filingboth digital and physical—to ensure easy retrieval.
  
• Coordinate signatures, notarization, stamping, and other legal formalities.
  
• Maintain confidentiality and ensure adherence to legal protocols.
  

3. Client & Stakeholder Communication

• Act as the point of contact between clients, vendors, internal teams, and legal leadership.
  
• Manage follow-ups for pending documents, approvals, and deadlines.
  
• Handle professional communication with clients regarding meetings, case updates, and document submissions.
  

4. Case & Task Management

• Track case timelines, compliance deadlines, and deliverables.
  
• Assist in collecting case-related information, research data, and reports.
  
• Maintain and update trackers, MIS, and internal logs related to legal matters.
  

5. Travel & Logistics

• Coordinate travel plans, accommodations, and meeting itineraries for partners or attorneys.
  
• Manage expense reports and reimbursement processes.