Job
Description
Job Description: We are seeking a highly organized, detail-oriented, and proactive Personal Assistant to support the Company Director in both professional and personal mattersprimarily involving international coordination. The ideal candidate will have experience in travel planning, foreign insurance, visa processing, document and invoice handling , and executive calendar management . This role requires excellent communication skills and the ability to work across time zones with efficiency and discretion. Key Responsibilities: Manage and coordinate international and domestic travel including flight bookings, hotel reservations, airport transfers, and detailed itineraries. Handle visa applications and embassy documentation for various countries, ensuring all travel and immigration requirements are met. Liaise with global insurance providers for travel, health, or business insurance matters related to the Director or the company. Process and maintain records of vendor invoices, receipts, reimbursements , and ensure timely payment follow-ups. Oversee and maintain a well-structured calendar , organize meetings across time zones, and send timely reminders. Assist with document preparation, proofreading, and filing , including sensitive or confidential material. Maintain effective communication with both internal teams and external international stakeholders. Anticipate the needs of the Director and proactively manage tasks and priorities. Required Skills & Qualifications: Bachelor’s degree or equivalent preferred. Proven experience (3+ years) as a Personal Assistant, Executive Assistant, or similar role—preferably in an international or cross-border setup. Strong understanding of visa and travel documentation processes . Familiarity with international travel insurance and coordination with third-party vendors. Solid experience in calendar and inbox management . Excellent command of written and verbal English ; additional languages are a plus. Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools. High level of discretion, professionalism, and organizational ability. Preferred Attributes: Strong interpersonal skills and cultural sensitivity. Ability to work independently and handle pressure or last-minute changes. Multitasking ability with strong attention to detail.
