Executive Assistant

Company:

Location:

ob Type:

Key Responsibilites

• Manage complex calendars and schedules for executives, prioritizing appointments, meetings, and project deadlines.
• Provide comprehensive administration support to the CEO.
• Take minutes of meeting.
• Coordinate all travel arrangements and itineraries, including flights, accommodations, and transportation.
• Prepare and edit correspondence, reports, and presentations, ensuring a high level of accuracy and professionalism.
• Handle sensitive and confidential information with discretion and integrity.
• Manage expense reports, budget tracking, and basic accounting tasks such as processing invoices and purchase orders.
  

• Act as a primary liaison between executives, internal teams, clients, vendors, and contractors to ensure clear and timely communication.
• Proactively manage and prioritize tasks assigned by the CEO.
• Assist in tracking project timelines, milestones, and deliverables, providing updates to the executive team and ensuring alignment with project goals.
• Help in sourcing materials, furniture, finishes, and accessories, maintaining an organized library of design samples and vendor catalogs.
• Coordinate with vendors and suppliers to obtain quotes, track orders, and manage timely deliveries.
• Support the coordination of design project installations and occasional site visits as needed.
  

• Oversee general office operations, including maintaining supplies and equipment.
• Plan and coordinate company events, meetings, and team-building activities.
• Develop and maintain organized filing systems for both digital and physical project documentation.
• Assist with general office duties and ensure smooth day to day operations.
  

Qualifications & Skills

• As an Executive Assistant or in a similar supportive role, preferably within the interior design, architecture, or construction industries.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Exceptional organizational skills and meticulous attention to detail, with the ability to manage multiple projects and deadlines in a fast-paced environment.
• Excellent written and verbal communication skills and a professional demeanor.
• Proactive and self-motivated, with strong problem-solving abilities and sound judgment.
• Ability to work both independently and collaboratively as part of a team.