1778 Calendar Management Jobs - Page 36

The roles Key Objective is: To effectively plan and execute Structural Repair Work at sites according to defined SOPs, manage client communication, and ensure timely handover, delivering quality within budget. Lead and motivate teams to achieve targets. Key Duties / Responsibilities: Strategic: Forecast, anticipate, and convey material requirements quarterly in advance, sending the same to the Purchase Department 10 days before the start of the quarter. Ensure quick and logical decision-making for the smooth and timely completion of projects. Implementation: Prepare material and labor budgets upon receipt of BOQ and work order, and secure necessary approvals. Create detailed activity-wise bar charts, track progress weekly, report status, and take corrective measures as needed. Standardize labor rates and engage labor contractors at approved rates. Identify and get approval for extra items and deviations/excess- savings, focusing on profitable items to increase their quantity. Identify loss-making items and obtain approval for extra or Substituted items. Review tender clauses, discuss with management, and implement them on-site. Revise material and labor budgets as required, but no later than the middle of the project, with management approval. Ensure on-site quality through strict quality control measures. For repairing projects, ensure company investment does not exceed 25% of the work order amount, recovering the full amount by the third R.A. bill. Managerial Receive daily reports from Project In-Charge colleagues and send MIS reports to management. Approve vendor bills by thoroughly checking the GRN/weekly material report for at least 25% of the amount. Check and pass labor contractor bills., including on-site test checks for 25% of the bill value. Direct Project In-Charge to cComplete projects on time. Ensure monthly billing of all projects on or before the 15th and secure payments as per tender clauses. Ensure material testing and obtain satisfactory test reports as per tender clauses or QAM. Coordinate with the Purchase Department to ensure timely material receipt. Liaise with the Accounts Department, clients, and consultants. Send monthly MIS reports on budget, site progress, and reconciliation of material and labor, preferably R.A. bill-wise. Verify the Fixed Asset Report from Project In-Charge and ensure maintenance of assets, ensuring they are in working condition. Other Task: Attend daily conference calls.and various in house & Client & Consultants meeting. Handle multitasking duties as needed. Attitudinal Skills: Passion Responsible Decisive and deal-oriented Winning attitude with a ,Never Say Die; spirit Problem-solving skills Proactive.

Key Responsibilities: Calendar Management: Scheduling meetings, appointments, and travel arrangements. Communication Management: Handling correspondence, phone calls, and emails on behalf of the VP, prioritizing and filtering information for their attention. Document Preparation: Drafting, editing, and finalizing reports, presentations, and other documents. Meeting Coordination: Organizing and facilitating meetings, including preparing agendas, taking minutes, and distributing materials. Travel Arrangements: Managing all aspects of the travel, including flights, accommodations, and itineraries. Stakeholder Liaison: Acting as a point of contact between the VICE PRESIDENT and internal and external stakeholders, building and maintaining relationships. Confidentiality and Discretion: Handling sensitive information with the utmost confidentiality and discretion. Project Support: Assisting the VP with special projects, research, and analysis as needed. Office Management: Ensuring the smooth day-to-day operations. Required Skills and Qualifications: Exceptional Organizational and Time Management Skills: Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment. Strong Communication Skills: Excellent written and verbal communication skills, with the ability to interact professionally with individuals at all levels. Proficiency in Microsoft Office Suite: Strong command of Word, Excel, PowerPoint, and Outlook. Discretion and Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality. Problem-Solving and Decision-Making Skills: Ability to analyze situations, identify solutions, and make sound decisions. Experience as an Executive Assistant: Proven experience in a similar role, supporting senior-level executives. Interpersonal Skills: Ability to build rapport and maintain positive relationships with colleagues, clients, and other stakeholders. Proactive and Detail-Oriented: Ability to anticipate the VPs needs and take initiative to ensure smooth operations.

1. Manage MD calendar and schedule appointments. 2. Manage day-to-day operations of the MDs office. 3. Coordinate with HODs, Managers and other staff members to ensure that the tasks assigned by the MD are done timely and accurately. 4. Correspond on behalf of the MD. Prepare and/or edit internal and external correspondence including letters, emails and memos. 5. Handle Domestic and international travel arrangements for MD 6. Plan, organize and coordinate functions and special events for the MD.

1. Manage MD calendar and schedule appointments. 2. Manage day-to-day operations of the MDs office. 3. Coordinate with HODs, Managers and other staff members to ensure that the tasks assigned by the MD are done timely and accurately. 4. Correspond on behalf of the MD. Prepare and/or edit internal and external correspondence including letters, emails and memos. 5. Handle Domestic and international travel arrangements for MD 6. Plan, organize and coordinate functions and special events for the MD

Role - The Executive Assistant to the Country Manager Location - Pune About the Springer Nature Group Springer Nature opens the doors to discovery for researchers, educators, clinicians and other professionals. Every day, around the globe, our imprints, books, journals, platforms and technology solutions reach millions of people. For over 180 years our brands and imprints have been a trusted source of knowledge to these communities and today, more than ever, we see it as our responsibility to ensure that fundamental knowledge can be found, verified, understood and used by our communities enabling them to improve outcomes, make progress, and benefit the generations that follow. Purpose of the Role The Executive Assistant to the Country Manager India plays a pivotal strategic and operational role, providing essential support to the Country Manager in leading Springer Nature India. This role involves managing the Country Managers office, coordinating executive-level communications, overseeing key projects, and delivering high-level administrative support. The ideal candidate will bring a strong blend of operational expertise, leadership ability, and excellent communication skills. They should be adept at drafting professional correspondence, preparing minutes of meetings, and handling responsibilities independently with minimal supervision. Prior experience in administrative roles and the ability to manage confidential information with discretion are critical to ensuring the smooth execution of the Country Managers agenda. Outstanding organizational skills are essential for effectively managing time, resources, and priorities across a range of complex tasks. The role also demands exceptional interpersonal and communication abilities to ensure clear and effective engagement across all levels of the organization. This position is ideal for a highly organized, strategic thinker with a passion for operational excellence and leadership. If you thrive in a fast-paced environment and are eager to support the Country Manager in driving impactful change, this role offers an exciting and rewarding career opportunity. Responsibilities Strategic and Operational Support Act as a trusted advisor and sounding board to the Country Head. Collaborate with senior leaders across departments to ensure initiatives are moving forward and deliverables are met. Manage the Country Managers priorities, ensuring key projects and initiatives are on track, while proactively addressing potential roadblocks. Help coordinate special projects, ensuring effective execution and timely delivery. Serve as the point of contact for key internal and external stakeholders, representing the Country Managers office in various meetings and forums. Executive Assistance Provide comprehensive administrative support to the Country Manager, including managing schedules, preparing meeting agendas, and handling travel arrangements. Screen and prioritize communications, including emails and phone calls, ensuring the Country Manager is briefed on important matters. Prepare and edit correspondence, reports, presentations, and other documents as needed. Assist with managing the Country Manager's inbox, ensuring important items are addressed and deadlines are met. In conjunction with the Leadership team manage the preparation of key materials for executive meetings, including BRM slides, presentations, and other essential documents. Proactively manage calendar commitments and prepare necessary documents and presentations in advance of key executive and leadership meetings Leadership and Team Management Oversee the daily operations of the Country Manager’s office, including coordinating with other department leadership on critical initiatives. Assist in managing Country Manager’s communications and staff meetings, ensuring the Country Manager’s message is effectively communicated to the broader team. Facilitate cross-functional collaboration to ensure organizational alignment Process Improvement Identify opportunities for operational efficiency and recommend improvements to processes within the Country Manager's office. Support change management efforts by helping to drive initiatives and communicate changes across Springer Nature India. Key Relationships This role will play a vital role in fostering collaboration, improving communication, and ensuring the Country Manager’s initiatives are supported at all levels: Country Manager and Leadership Team C-Suite Executives and Senior Leadership SNT Staff in global locations Business Partners: HR, Finance, Communication Executive Support and Administrative Teams Experience, Skills & Qualifications Education: Bachelor’s degree in business administration, information technology, or a related field. Experience: Extensive experience in a similar role, with a background in executive support and project management. Strong organizational skills with the ability to manage multiple priorities and projects simultaneously. Excellent written and verbal communication skills, with the ability to interact effectively with C-level executives and stakeholders. High level of discretion and confidentiality. Strong problem-solving skills and the ability to make decisions in a fast-paced environment. Proficient in Microsoft Office Suite and project management tools.

Who you will work with You will be an integral part of our Global Administration team, based in our vibrant McKinsey Global Capabilities & Services office in Bengaluru/Chennai/Gurugram. This team excels in providing exceptional administrative, organizational, and logistical support, enabling our colleagues and the firm to operate efficiently and fulfill our mission of creating positive, enduring change in the world. You will collaborate with consultants, firm leaders, external clients, and vendors, and support managers and partners based in other offices, while working closely with your team of executive assistants onsite. A career at McKinsey is a journey of growth. As part of our local community in Bengaluru/Chennai/Gurugram you will immerse yourself in dynamic culture that accelerates your development. Working from the office, were constantly teaching each other and learning from each other, every day. Were committed to creating an environment for you to unleash your potential, helping you grow into a better colleague and to succeed in your role. What you'll do You will provide dedicated administrative support to several executive-level colleagues always maintaining a customer-focused approach and demonstrating the highest standards of customer service. You will organize their busy workdays, ensure smooth progress of their projects, communicate on their behalf with our clients, and effectively solve problems by collaborating with others. This involves developing close working relationships to fully understand priorities and working preferences of supported colleagues, aligning on a cooperative operating model, anticipating and proactively addressing their needs. Your responsibilities will include managing complex calendars, coordinating international travel, and facilitating communication with clients and internal teams. You will employ advanced communication skills to negotiate, persuade, and navigate complex situations. You will develop solutions to often ambiguous scenarios and manage them end-to-end by applying high level of ownership, practical judgement and resourcefulness. Your adaptability and resilience will be crucial in navigating the fast-paced and dynamic nature of our work, often under tight deadlines. Were seeking professionals with an attention to detail and ability to problem solve in a collaborative and inclusive team environment. We place a high value on emotional intelligence. Your ability to engage and respond appropriately will be critical in maintaining relationships with executive-level colleagues. This role is an excellent opportunity for professionals with experience in customer service, corporate administration, tourism, hospitality, aviation or those currently in assistant roles who want to further develop their knowledge and ability. We offer extensive training to help you deepen your skills and grow your expertise. As a people-first firm, we offer a competitive salary, plus an exceptional benefits package that includes: Physical and mental well-being Healthcare coverage for you, your spouse/domestic partner, and children, including medical, dental, mental health, and vision Life and business travel accident insurance Paid time off Additional paid time off to volunteer and support charitable causes. Financial well-being Annual performance-related bonus Fully paid leave for new parents Learning & development Comprehensive onboarding to your new role Learning programs (including unlimited access to e-learning courses), coaching/mentorship opportunities, and feedback culture Professional development opportunities for career growth across our firm Perks Modern office space with free snacks and beverages Comfortable and reliable transportation provided to and from the office Competitive rewards and recognition Supportive community International, diverse, equitable, and inclusive environment with office- and firm-wide initiatives and communities Well-being initiatives and connectivity events Qualifications Ability to communicate effectively both verbally and in writing in English (C1 level CEFR or equivalent) University degree or equivalent educational qualification Preferably, 3-5 years of professional experience Strong email and calendaring skills. Solid knowledge of Windows and Microsoft Office applications; Outlook proficiency preferred. Outstanding customer orientation and ability to professionally handle confidential and/or sensitive information Excellent administrative, organizational, and problem-solving skills Ability to work effectively in a fast-paced, deadline-driven environment (including prioritization skills, flexibility toward change, sense of urgency, and dealing with ambiguity) Strong attention to detail, can-do attitude, and ownership mindset Eagerness to learn, collaborate, and share knowledge and experiences across regions and teams Ability to establish and strengthen relationships with colleagues, customers, and external vendors across the globe

Role & responsibilities Job Description: Experience: 2 to 7 years Top 3 skills: Good communication, Calendar Management, should have hands on experience in Teams event. Act as a point of contact, and subject matter expert, for all Azure Core administrative needs for location. • Lead new hire onboarding and offboarding. Lead procurement of new hire equipment (seeking RTM input) and work with team admin to determine necessary equipment return for offboarding employees. • Manage seating maps and support individual and group seating requests. • Partner with administrative staff across Core to assist with planning and coordinating larger group meetings and morale events. Site admin: responsible for obtaining details from team admin for planning event. Team admin: responsible for providing adequate notice in requesting site admins support and providing details required for executing event. • Partner with support staff across the organization to ensure consistent experiences. • Anticipate needs; make administrative decisions and requests for information on behalf of onsite team leaders based on understanding of the various business group priorities. • Ensure compliance with administrative operations policies and procedures. • Be detail oriented and have consistent and timely follow through to ensure successful outcomes. Preferred candidate profile

Responsibilities: * Provide administrative support to MD * Manage calendar & schedule meetings * Coordinate travel arrangements & expenses * Prepare reports using Excel tools * Draft correspondence with professionalism Health insurance Annual bonus Provident fund

Responsibilities: * Manage executive calendar & schedule meetings * Prepare financial reports using Excel * Coordinate travel arrangements & expenses * Provide administrative support to senior leadership team Health insurance Annual bonus

We are seeking a highly experienced and professional Executive Assistant to the Director to provide high-level administrative support. The ideal candidate must have at least 10 years of experience in a similar role, strong email communication skills, excellent organizational abilities, and a soft-spoken yet confident personality. Key Responsibilities: Administrative & Executive Support: Manage the Directors calendar, schedule meetings, and organize travel arrangements. Handle confidential correspondence, documents, and files efficiently. Draft, review, and respond to emails on behalf of the Director. Prepare reports, presentations, and official documents as required. Assist in decision-making by providing research and data analysis. Communication & Coordination: Act as a primary point of contact between the Director and internal/external stakeholders. Maintain professional and effective communication via emails, calls, and in-person interactions. Organize and coordinate executive-level meetings, take minutes, and ensure follow-ups. Coordinate with different departments and ensure smooth workflow. Travel & Event Management: Plan and arrange domestic/international travel itineraries for the Director. Organize business events, conferences, and trade exhibitions where required. Other Responsibilities: Maintain confidentiality and discretion in all matters. Handle office-related administrative tasks as required. Support project management and special assignments. Key Requirements: Education & Experience: Bachelors degree in Business Administration, Management, or a related field. Minimum 10 years of experience as an Executive Assistant, preferably in a manufacturing or corporate environment. Skills & Competencies: - Strong Email Communication Skills Must be proficient in drafting professional emails. - Soft-Spoken & Professional Should have a polite yet confident communication style. - Organizational Skills Ability to manage multiple tasks and prioritize work efficiently. - Tech-Savvy Proficient in Microsoft Office (Word, Excel, PowerPoint) and email management tools. - Confidentiality & Discretion Ability to handle sensitive business information. - Multitasking Ability Should be able to manage various responsibilities simultaneously. - Attention to Detail Must have strong analytical and problem-solving skills.

Ability to manage and handle complex and detailed calendars, dealing with multiples and or urgent meeting conflicts, setting up of meetings and conference calls, internally and externally. Handle all associated logistical aspects • Ability to work in a fast paced, ever changing environment and to effectively handle multiple priorities with a calm, professional and willing attitude • Ability to answer phones professionally, field phone calls, address issues or redirect as appropriate, and distribute messages in a timely and appropriate manner • Coordinate travel arrangements (air, hotel accommodations and ground transportation); prepare detailed itineraries, required travel visas/documents, and assure accuracy and timely delivery of plans/tickets to travelers • Process invoices and T&E expense claims for team members timely. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures • Open to taking on increased and/or new responsibilities at any time • Assist with overflow, special projects, assistant back-up coverage and day-to-day tasks

Pool Executive Assistant (EA) Fixed-Term Role (On Direct Payroll of US MNC) Location: One World Centre, Lower Parel, Mumbai ( Candidates must be based within a 30-minute commute ) Company: A leading US Multinational Corporation (MNC) Salary: Up to 10 LPA (as per experience and fitment) About the Role: We are looking for a smart, dynamic, and tech-savvy Executive Assistant to join our team on a fixed-term engagement . As a Pool EA , you will support multiple senior leaders in calendar coordination, data tracking, document preparation, and internal coordination. You must be detail-oriented, organized, and proactive, with excellent communication skills. Key Responsibilities: Support multiple senior team members with administrative and coordination tasks Prepare and manage Excel trackers, reports, and dashboards Create and refine PowerPoint presentations with minimal supervision Schedule meetings, manage calendars, and handle travel & logistics as required Maintain internal documentation and filing systems Liaise with internal teams and stakeholders for seamless information flow Assist in data compilation, follow-ups, and preparing meeting summaries Uphold confidentiality and professionalism in all assignments Qualifications & Skills: Graduate with 3 to 5 years of experience in an EA/administrative/data role Strong Excel and PowerPoint skills are essential Excellent communication skills written and verbal Highly organized, disciplined, and able to multitask Experience in working with senior leadership or in an MNC environment is preferred Must reside within 30 minutes commute to Lower Parel Age between 3035 years Additional Information: This is a fixed-term role with full-time working hours Role is on the direct payroll of the US MNC Immediate joiners or those with short notice preferred

he ideal candidate will provide top-level assistance to CEO. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibilities Calendar management for executives Aid executive in preparing for meetings Assisting with special projects, research, and other tasks as needed Managing all travel logistics, including booking flights, accommodations, and transportation Responding to emails and document requests on behalf of executives and taking MOM. This candidate will be placed at two locations, corporate office (Gurugram Sec-61) three days and IMT Manesar twice a week. Draft slides, meeting notes and documents for executives Qualifications Bachelor's degree or equivalent experience Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills Role & responsibilities Preferred candidate profile

The Executive Assistant Manager will support the Senior Directors to provide high-level administrative and strategic support while also overseeing a team of executive assistants (if applicable). This role requires excellent communication skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. The EA Manager will serve as the right hand to Sr. Directors, ensuring their time and operations are optimized effectively. Key Responsibilities: Provide high-level administrative support to the Sr. Directors and other senior executives, including calendar management, travel arrangements, and meeting coordination. Act as a liaison between Directors and internal/external stakeholders. Prepare, proofread, and manage confidential reports, presentations, and documentation. Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients and partners. Manage day-to-day operations of the Directors office, ensuring smooth workflow. Supervise, mentor, and coordinate a team of executive assistants, ensuring consistent performance and task alignment. Track key deliverables, projects, and initiatives across departments as per executive directives to ensure timely completion of key deliverables from leadership. Organize and attend high-level meetings, record minutes, and follow up on action items. Handle confidential information with discretion and maintain executive-level professionalism. Support event planning and execution for corporate meetings, board sessions, and client visits. Key Requirements: Bachelors degree in Business Administration, Management, or related field (Master’s degree preferred). Minimum of 8–10 years of experience as an Executive Assistant, with at least 2 years in a supervisory or managerial capacity. Exceptional organizational and time-management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and digital collaboration tools. Ability to multitask, prioritize effectively, and work under pressure. Discretion and confidentiality in handling sensitive information. High level of professionalism, integrity, and accountability. Preferred Attributes: Experience in a fast-paced corporate or startup environment. Strong interpersonal skills with a client-focused mindset. Flexible, proactive, and solution-oriented approach to challenges. The ideal candidate will be proactive, highly organized, and capable of managing multiple tasks efficiently.

About the Organization: PRP Professional Edge Advisors PRP group is a financial services conglomerate with a focus on both fund-based and non-fund-based services. Incepted in 2013, PRP is a decade-old financial services company having business verticals across Debt Capital Markets, Institutional Advisory, and Investment Banking. It is one of the top 10 DCM players and has close to INR 142,000 crore of Assets Under Advisory. https://www.prpedge.co Role & responsibilities Work directly with the Managing Director to support all aspects of his daily work routine. Take minutes during meetings Screen and direct phone calls and distribute correspondence Organize and maintain the office filing system (corporate records, documents, and reports) Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. Compose and prepare letters relating to routine correspondence for the Managing Directors desk Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials. Prepare, reconcile, and submit expense reports. Maintain confidential and sensitive information. Working with internal and external teams to ensure accurate shipping and delivery schedule for new and existing products Managing the Calendar and travel plans of the stakeholders as and when required. Arranged stay and travel-related bookings for the MD and Managing Partners and as instructed by the management. Assists management with hiring processes coordination and supports new team member training as and when required. Answers team member questions, helps with team member problems and oversees team member work for quality and guideline compliance. Communicates deadlines and sales goals to team members Handling basic bookkeeping tasks. Using various software, including word processing, spreadsheets, databases, and presentation software Acting as the point of contact among executives, employees, clients, and other external partners Manages data sheet preparation and cost analysis. Manage information flow in a timely and accurate manner Format information for internal and external communication memos, emails, presentations, and reports Complete a variety of special projects, including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material. Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed. Preferred candidate profile Bachelors degree preferred Three to five years prior experience in supporting a senior executive or team Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel) Exceptional writing, editing, and proofreading skills Familiarity with the financial/wealth management industry is a plus Excellent organization and time-management skills

Female candidates with 2+ years of experience as an Executive Secretary to the Director with Excellent verbal and written communication skills from Mumbai only apply. Candidates should be below 30 yrs Should be willing to travel overnight for meetings, conferences, training programs etc. Administrative Support Coordination and Communication Travel Coordination Data Management Stakeholder management Must be Computer Savvy with ability to learn new technology, complaint resolution, co-ordination with computer related vendors for services etc Interested candidates can email their updated CV with their latest photographs to Ms. Nancy Chettiar on hr63@hectorandstreak.com

Objectives of this role Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows Manage communication with employees by liaising with internal and external executives on various projects and tasks Plan and orchestrate work to ensure that senior executives priorities are met, organizational goals are achieved, and best practices are upheld Role & responsibilities Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics. Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives. Manage senior executives travel logistics and activities, including accommodations, transportation, and meals. Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database Maintain professionalism and strict confidentiality with all materials Organize team communications and plan events, both internal and off-site Required skills and qualifications Four or more years of experience in an administrative role reporting directly to upper management Excellent written and verbal communication skills Strong time-management skills and an ability to organize and coordinate multiple concurrent projects Proficiency with office productivity tools and an aptitude for learning new software and systems Flexible team player, willing to adapt to changes and unafraid of challenges Ability to maintain confidentiality of information related to the company and its employees Experience in overseeing budgets and expenses and in developing internal processes and filing systems

Responsibilities: * Provide administrative support to CEO * Draft letters on behalf of CEO * Coordinate meetings & travel arrangements * Manage calendar, secretarial tasks & correspondence * Maintain confidentiality at all times Annual bonus

Responsibilities: * Manage director's calendar & schedule appointments * Coordinate meetings & travel arrangements * Draft letters & emails on behalf of director * Provide administrative support as needed

Responsibilities: 1. Should have pleasing personality, team player. 2. Should be proficient in MS Word, Excel etc., 3. Continuity, long term employment 4. Good communication skills (spoken & written) 5. High- level of availability is required

Role & responsibilities Office Management: Answer phone calls, respond to emails, and manage general correspondence. Maintain organized filing systems for both physical and digital records. Order office supplies and ensure that the office is properly stocked. Coordinate office equipment maintenance and troubleshoot minor issues. Calendar and Schedule Management: Manage calendars, schedule appointments, and coordinate meetings for the team or executives. Arrange travel logistics including flights, accommodations, and transportation. Prepare meeting agendas, take notes, and distribute meeting minutes. Document Preparation and Filing: Prepare reports, presentations, and other documents as needed. Assist in the preparation and proofing of documents for presentations, proposals, or meetings. Organize and maintain confidential documents and records. Communication and Coordination: Liaise with clients, vendors, and other stakeholders to facilitate communication. Coordinate internal and external communications, including follow-up emails and inquiries. Provide general assistance to staff and visitors when necessary. Project Support: Assist with various projects, providing administrative support to teams as needed. Track project timelines, deliverables, and milestones. Help prepare materials and documentation for project meetings and updates. Financial Support: Assist with invoicing, expense tracking, and budget monitoring. Process purchase orders and ensure payment processing is completed accurately. Reconcile accounts and assist with preparing financial reports. Preferred candidate profile Proven experience as an Administrative Assistant or in a similar role (minimum of 1 years preferred). Proficiency in office software (Microsoft Office Suite, Google Workspace, etc.) and office equipment (e.g., fax, printer, copier). Strong communication skills, both written and verbal. Exceptional organizational skills and the ability to handle multiple tasks simultaneously. Ability to work independently and take initiative in a fast-paced environment. Attention to detail with a commitment to producing high-quality work. Ability to maintain confidentiality and handle sensitive information with discretion. Professional demeanor and strong interpersonal skills.

Job Title: Executive Assistant to Founder(Only Female Candidates) Location: Kolkata Company: Label Unallume Private Limited Experience Required: 2-5 Years Age: 30-45 An Executive Assistant (EA) plays a vital role in both professional and household settings, often handling a combination of administrative, organizational, and personal tasks to support their employer's professional and personal life. The job role of an EA can vary widely depending on the specific needs of the employer, but heres an overview of common responsibilities in both areas: Professional Role: Calendar Management: Scheduling meetings, appointments, and travel arrangements. Managing the employer's calendar to avoid conflicts and ensure efficient time management. Communication: Handling phone calls, emails, and correspondence on behalf of the employer. Drafting, proofreading, and sending out communications as needed. Meeting Preparation: Organizing and preparing materials for meetings (e.g., agendas, presentations). Taking minutes during meetings and following up on action items. Travel Arrangements: Booking flights, hotels, transportation, and handling visas or travel documents. Preparing travel itineraries and ensuring all logistics are in place. Document Management: Organizing and maintaining files, both digital and physical. Handling confidential documents with discretion. Project Management: Assisting with or managing specific projects, ensuring deadlines are met. Coordinating with other staff members or external partners. Financial Management: Managing expenses, preparing budgets, and handling invoicing. Tracking receipts, processing reimbursements, and ensuring all financial documents are in order. Personal Errands: Running personal errands for the employer, such as shopping, picking up dry cleaning, or managing personal appointments. Household Tasks: Household Management: Overseeing the day-to-day operations of the household, including managing household staff (if applicable). Ensuring the home is well-stocked with groceries and supplies. Scheduling Home Maintenance: Arranging for and overseeing repairs, maintenance, and services in the home. Coordinating with service providers, such as cleaners, gardeners, or contractors. Event Planning: Organizing personal events or social gatherings, including invitations, catering, and entertainment. Handling logistics for both small and large events. Family Support: Managing family schedules, including school pick-ups, extracurricular activities, and appointments. Assisting with tasks related to children, such as arranging for childcare or helping with school projects. Financial Management: Paying household bills, managing household budgets, and keeping track of expenses. Handling financial matters related to the household, such as insurance and taxes. Personal Shopping: Shopping for clothing, gifts, groceries, or other personal items as needed. Handling returns, exchanges, or special requests. Travel Planning for Family: Planning and organizing family vacations, including bookings, itineraries, and packing. Ensuring all travel arrangements align with the family's needs and preferences. Health and Wellness: Coordinating healthcare appointments, managing prescriptions, and ensuring the familys wellness needs are met. Arranging for fitness trainers, nutritionists, or other wellness services. Skills Required: Organization and Time Management: Ability to juggle multiple tasks and prioritize effectively. Communication: Strong written and verbal communication skills. Discretion and Confidentiality: Handling sensitive information with care. Problem-Solving: Ability to think on your feet and handle unexpected issues. Attention to Detail: Ensuring accuracy in all tasks, from scheduling to financial management. Flexibility: Willingness to adapt to changing schedules and needs. Tech Savvy: Proficiency with office software, online tools, and possibly home automation systems. 2+ years as an Executive Assistant, Personal Assistant, or similar role Experience working with founders, CXOs, or in fast-paced start-ups Ability to multitask, stay calm under pressure, and solve problems independently Reach Out to Us Join our team and be part of exciting projects where your expertise will make a significant impact! E-mail: hr@unallume.com Call us : Supurna Mondal(HR Executive) Contact number :7439977205 Address : 5th floor, 11/1C/2, East Topsia Road, opp. Zodiac Banquet, Kolkata, West Bengal - 700046

Roles and Responsibilities Manage front office operations, ensuring a smooth flow of guests and visitors. Handle guest queries, concerns, and feedback in a professional manner. Coordinate with other departments to resolve issues promptly. Maintain accurate records of events, appointments, and meetings. Provide administrative support as needed. Desired Candidate Profile 1-6 years of experience in administration work or related field (front office management). Strong skills in calendar management, event management, receptionist activities, travel management. Excellent communication skills for effective guest handling. Ability to multitask and prioritize tasks efficiently.

Calendar and Meeting Management: Scheduling appointments, managing the CEO's calendar, coordinating meetings (internal and external), and ensuring the CEO is prepared for all engagements. Handling phone calls, emails, and other correspondence, acting as a liaison between the CEO and internal/external stakeholders. Travel Arrangements: Managing all travel logistics, including booking flights, accommodations, and transportation. Document Preparation: Drafting, editing, and preparing reports, presentations, and other documents. Administrative Support: Providing general administrative support, such as managing files, expense reports, and office organization. Confidentiality: Maintaining strict confidentiality with sensitive information.

Job Summary: GLA University, Greater Noida, is seeking a highly organized and proactive Executive Assistant to support senior leadership in administrative, strategic, and communication tasks. The ideal candidate will be professional, detail-oriented, and capable of handling sensitive information with discretion. Key Responsibilities: Manage and coordinate calendars, meetings, and appointments for senior executives. Organize domestic and international travel arrangements, including itineraries, accommodation, and transport. Prepare reports, presentations, and other documents as required. Handle confidential correspondence and maintain discretion at all times. Attend meetings, take minutes, and ensure timely follow-up on action items. Support event planning, conferences, and official university functions. Monitor emails and other communication channels to ensure timely responses. Assist in coordinating departmental activities and ensuring smooth office operations. Maintain an organized filing system of paper and electronic documents. Key Skills: Excellent written and verbal communication Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) Time management and multitasking Strong organizational and problem-solving skills Familiarity with digital tools like Zoom, Google Workspace, or equivalent Qualifications & Experience: Graduate/Postgraduate in any discipline (preferably with specialization in Administration or Management) 2-4 years of proven experience as an Executive Assistant or in a similar administrative role Experience in educational institutions will be an added advantage Working Conditions: Full-time, On-site