1778 Calendar Management Jobs - Page 40

Assist senior leadership with scheduling, documentation, coordination, and daily tasks. Maintain confidentiality and ensure smooth office operations in a fast-paced manufacturing setup. Required Candidate profile Graduate with strong communication, MS Office skills, and a proactive attitude. Prior internship or exposure in admin roles is a plus but not mandatory.

Position Title: Executive Assistant to Director Location: Mumbai, Andheri Reporting To: Director International and Domestic Business Experience: 3–6 years in Executive Assistance, Sales Coordination, or similar roles Position Overview This position serves as a strategic support to the Director responsible for both international and domestic business operations. The Executive Assistant (EA) plays a pivotal role in ensuring smooth day-to-day functioning, supporting communication, data management, cross-functional coordination, and high-level client engagement. The ideal candidate brings a blend of administrative precision, business acumen, and interpersonal savvy, enabling the Director to focus on core business priorities. Key Responsibilities 1. Calendar & Schedule Management • Manage and optimize complex calendars including meetings, reviews, and appointments across time zones • Coordinate internal and external engagements, ensuring schedule alignment and time efficiency 2. Communication & Correspondence • Draft, proofread, and manage internal and external communications with professionalism and clarity • Serve as the first point of contact for stakeholders on behalf of the Director 3. Sales Reporting & CRM Support • Prepare and maintain sales reports, trackers, and dashboards in coordination with Sales Ops and MIS • Ensure timely updates and data accuracy on CRM platforms 4. Travel & Logistics Coordination • Organize domestic and international travel itineraries, visas, accommodations, and local transportation • Manage meeting logistics including venue coordination, tech setups, and follow-up actions 5. Client & Distributor Management Support • Assist in maintaining and nurturing key client and distributor relationships through documentation, regular follow-ups, and communication tracking 6. Cross-Functional Coordination • Liaise with production, logistics, and design teams for order status updates, delivery timelines, and internal alignment • Ensure timely communication of any escalations or pending actions 7. Document & File Management • Maintain confidential files, contracts, business documents, and presentations in an organized and secure system 8. Event & Trade Show Support • Provide coordination and planning support for trade shows, exhibitions, client visits, and internal events • Assist in compiling event materials, managing schedules, and logistical follow-ups 9. Task & Project Monitoring • Track key action items, follow through on deadlines, and ensure completion of tasks assigned to internal and external stakeholders 10. Market Research & Ad Hoc Projects • Conduct research on market trends, competitors, or clients as directed • Support special business development or operational projects as needed Key Competencies Required • Strong organizational and multitasking skills • Excellent communication and presentation abilities • Proficient in MS Office (Excel, PowerPoint, Outlook) and CRM systems • Ability to handle confidential information with discretion • High ownership mindset with strong follow-through and attention to detail • Comfort in working across time zones and supporting travel-heavy roles Diversity, Equity & Inclusion at Kama Jewelry At Kama Jewelry, we are committed to building a workplace that reflects the rich diversity of the world around us. We believe in equal opportunity and strive to create an inclusive environment where every voice is heard and respected. Our culture promotes respect, dignity, and fairness, encouraging individuals to bring their authentic selves to work. We value different perspectives and backgrounds as essential to innovation, collaboration, and sustained business success.

Linux Laboratories, a fastest growing Pharma Company requires Secretary for its Corporate Office at Kovilambakkam. Any degree with minimum 3 - 5 years work experience as Secretary can apply . JOB DESCRIPTION: - Prepare And Manage Correspondence, Reports & Documents - Organize And Coordinate Meetings & Conferences - Scheduling of Directors appointments - Handling Credit card / Bank statements - Handle Incoming Emails & drafting - Coordination with Internal And External contacts - Taking care of Ticket booking / Hotel accommodation KEY SKILLS Excellent Verbal And Written Communication Skills Attention To Detail Pleasing Personality Confidentiality Planning And Organizing Time Management Interpersonal Skills Hindi Speaking will be an added advantage Interested candidates with relevant experience can share their CV to kavitha@linuxlaboratories.in

About the role: The incumbent will be managing CEOs schedule, meetings and travel arrangements to maximize efficiency. Will be handling communications, draft correspondence and coordinate with internal and external stakeholders. Will be responsible to prepare reports, presentations and maintain confidential documents. Ensure smooth office operations while maintaining discretion and professionalism. Job Responsibilities: Administrative Support: Provide comprehensive administrative assistance to CEO, including managing schedules, arranging meetings, planning events, coordinating travel and making necessary arrangements. Communication: Facilitate clear and effective communication between CEO and internal/external stakeholders. Draft, review and edit correspondence, reports and presentations as needed. Calendar Management: Maintain CEOs calendar, scheduling appointments and meetings. Prioritize tasks and manage conflicting priorities effectively. Documentation: Organize and maintain official records, documents and files. Ensure accuracy and accessibility of information for quick retrieval. Meeting Coordination: Prepare agendas, attend meetings, take minutes and distribute relevant materials. Follow up on action items and deadlines to ensure timely completion. Travel Arrangements: Coordinate travel logistics, including transportation, accommodations and itineraries for executives and team members as required. Confidentiality: Handle sensitive and confidential information with discretion and professionalism, maintaining the highest level of confidentiality. Project Assistance: Provide support for special projects, research and initiatives as assigned by executives. Assist in gathering data, conducting analysis and preparing reports. Office Management: Oversee office supplies, equipment maintenance and general administrative tasks to ensure a well-organized and efficient working environment. Relationship Building: Establish and maintain positive working relationships with internal and external stakeholders, including clients, vendors and partners. Requisite Qualification, Experience & Attributes: Full time Graduate 3-5 years of experience Excellent written and verbal communication skills. Proficient in MS Office Strong organizational, time management, and multitasking skills. High level of discretion and confidentiality. Professional appearance and demeanour. Strong interpersonal skills and ability to interact with senior-level executives. Reports to : CEO

2–3 yrs experience owning social media & community for a consumer-facing entertainment, tech, or lifestyle brand. Hands-on with at least one social suite (Hootsuite, Sprout, Buffer) plus Canva. 5.5. Days working (Saturday half day)

Qualifications and Skills Proficiency in calendar management to efficiently schedule and coordinate meetings and appointments with minimal oversight. Competence in data entry, ensuring accuracy and attention to detail when inputting and managing financial information. Experience in document management, including organizing, storing, and retrieving documents as needed, maintaining confidentiality. Strong customer service skills to assist clients and staff, providing exceptional service and addressing inquiries promptly. Excellent time management skills ensuring the ability to prioritize tasks and manage multiple responsibilities effectively. Required skills in filing to systematize document storage, ensuring easy access and retrieval of information. Must possess the ability to work independently and collaboratively in a dynamic environment, demonstrating initiative and adaptability. Detail-oriented with strong verbal and written communication skills essential for accurate reporting and composing correspondence. Roles and Responsibilities Assist with day-to-day operations by providing administrative support to ensure efficient operation of the office. Manage and maintain office calendar for appointments, meetings, events, and activities, ensuring there are no scheduling conflicts. Perform data entry tasks with precision, maintaining up-to-date and accurate records for finance-related transactions and reports. Handle and organize all documentation, ensuring all records are properly filed to maintain confidentiality and accessibility. Oversee the organization and coordination of office operations, procedures, and resources to facilitate organizational effectiveness. Support office activities and staff by providing information, answering questions, and facilitating administrative processes. Ensure overall tidiness and functionality of the office by keeping supplies stocked and equipment in working order.

We are looking for a motivated and detail-oriented Assistant to support our Marketing & BD team in a variety of administrative, coordination, and research activities. This role is ideal for someone with 1 - 3 years of experience in a similar support role, preferably within a technical or engineering environment. Location: Pune Key Responsibilities: Assist in preparing presentations, proposals, and client-related documentation Coordinate internal communication, maintain shared folders and databases Conduct basic market research on clients, competitors, and industry trends Schedule meetings, manage calendars, and draft follow-up communications Provide general administrative support to the BD & Marketing team Required Skills & Qualifications: Essential: Bachelor's degree in Business Administration, Commerce, Marketing , or equivalent 1 to 3 years of experience in a support/coordination role Excellent verbal and written communication skills Proficiency in MS Office (Word, Excel, PowerPoint) Ability to multitask and work in a fast-paced environment Familiarity with email and calendar management software (e.g., Outlook, Google Workspace). Excellent organizational skills, meticulousness and attention to detail. Strong communication, interpersonal skills, and ability to handle confidential information. Good at time management. Personality Traits: A certain degree of professional and emotional maturity is expected for this role. Friendly and able to build networks internally and externally to be able to get access as and when required at senior levels, make bookings in difficult situations, at short notice etc. Flexibility to adapt to changing priorities and needs. Willing to take on complete responsibility for tasks. Calm and composed in a crisis. To some extent a self-starter or someone who is able to hit the ground running Please note that this is completely a Work from Office Role. WFH is not a possibility at all. How to Apply : Send your resume and a brief cover letter detailing your relevant experience to: sonali.buddhbhatti@tooltech.net

Responsibilities: * Manage executive schedule & travel requests * Coordinate meetings & events * Provide administrative support to senior leadership team * Prepare reports & presentations * Handle correspondence via email & phone

Manage calendar, schedule meetings coordinate appointments Handle calls, emails, and other correspondence, Taking meeting minutes & recording notes Prioritizing tasks Handle confidential documents Other administrative and clerical support

Opportunity Details. Start Date. event. Please select start date.. End Date. event. Please select end date.. Please select valid Start Date and End Date. Start Date is older than Current Date. Please enter start date or end date in dd-mm-yyyy format.. Center. Please enter city. Special character (% and ) are not allowed. Special character and digit not allowed.. of volunteers required (Approved Volunteers:). Please enter No. of volunteers required. Special character (% and ) are not allowed. Please enter number in No. of volunteers required. No. of volunteers required should be greater than apporved volunteers.. Mother Foundation. Posted on 06 Jun, 2025. Mother Foundation. Posted on 06 Jun, 2025. Currently On. 06 Jun, 2025 11 Jun, 2026. Mumbai. 5 Volunteers Required. Rejected by CF (View Reason). Children. 3 Months. Mumbai. Connection Status: NA. Rejected by CF (View Reason). You contributed hours and helped to save ? for this opportunity till. Call (NGO). Mark Attendance. Cancel Request. Show more Show less

Provide high-level administrative support, manage communication across departments & ensure the smooth execution of marketing initiatives. The role involves calendar management, MIS reports and preparing detailed meeting notes and minutes. Required Candidate profile Candidate must have good communication skill Proficient in M S Office (Word, Excel, PowerPoint) and Zoom/Teams.

Responsibilities: * Provide administrative support to director * Coordinate meetings & travel arrangements * Maintain confidentiality at all times * Manage calendar & schedule appointments

The EA is responsible for providing comprehensive support to the Managing Director, Leadership Team and managing the organizations office operations, including working remotely with the global stakeholders. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. Primary Job location would be GMR Aerocity. You are meant for this job if: Provide sophisticated calendar management. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements. Act as a liaison and provide support to the Leadership Team. Arrange and handle all logistics for leadership meetings and eventsschedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes. Complete a broad variety of administrative tasks that facilitate the Directors ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports. Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Director, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect Directors style and organization policy. Work closely with the Management Team to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the stakeholders updated. Anticipate needs in advance of meetings, conferences, etc. Coordinate all Management Team meetings and retreats and assist with staff meetings and events as needed. Provide "gateway" role, providing a bridge for smooth communication between the Director and staff, demonstrating leadership to maintain credibility, trust, and support with the employees. Complete projects by assigning work to appropriate staff, including the Leadership Team, on behalf of the MD. Manage all aspects of organizations office services. Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as organization grows. Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation of organization. Manage information systems operations including hardware, software, desktop support, internal telecommunications, and strategic systems development and planning. Provide leadership to all levels of the organization, to meet their current and future information needs. Supervise IT consultants. Prepare budget recommendations. Replenish office materials such as snacks, printer supplies, paper, office supplies, etc. Provide event management support as requested. Provide hospitality to all guests and help to create a welcoming environment. Process and distribute business information. Invest in building long-lasting relationships both externally and internally. Other administrative duties as assigned for the overall benefit of the organization. QUALIFICATIONS/EXPERIENCE SUCCESSFUL CANDIDATES WILL POSSESS THE FOLLOWING QUALIFICATIONS: Having 5+ years of experience, out of which minimum 2 years should be in repute multi-national company. Should have worked at least 3 years as Executive Assistant or Business Group admin or similar roles. Graduate in any stream. Preferably PG in Business Administration from prestigious institute. Understand the importance of Safety, Quality, and delivery timelines. Strong ability to execute work with a diversity, equity, and inclusion lens. Significant executive support experience, including supporting C-level executives. Working experience with Engineering Leadership is highly preferred. Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit presentations and materials. Technical proficiency and day-to-day problem-solving skills related toIT infrastructure; IT support and troubleshooting; and cloud-based environments (web-based applications). Strong verbal and written communication skills. Exceptional organizational skills and impeccable attention to detail. High degree of professionalism in dealing with diverse groups of people. Make appropriate, informed decisions regarding priorities and available time. Ability to complete a high volume of tasks and projects with little or no guidance. Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround. Able to maintain a high level of integrity and discretion in handling confidential information. Excellent judgment is essential. Ability to switch gears at a moments notice. WORK ENVIRONMENT Thrive in an intense, do-it-yourself, challenging environment. Ability to work well within a cross-functional team environment and diverse communities. Adaptive in multiple reporting structure. Skills

Implement and maintain a systematic follow-up system for pending tasks, and deadlines. • Regularly update the manager on the status of ongoing projects and outstanding items. • Coordinate meetings, appointments, and action items. Administrative Support: • Manage the MD schedule, including calendar appointments and travel arrangements. Coordination & follow-up on behalf of director • Coordinating meetings, conferences and ensuring all logistics are well-organized. • Handle sensitive and confidential information with discretion. Qualifications: • Bachelor's degree • Proven experience as a Personal Secretary or similar role. • Excellent verbal and written communication skills in English. • Proficient in using MS office. kindly share resume with your update details t.globalzonehr@gmail.com

Executive Assistant to Founders Responsibilities: Efficiently manage the calendars of the CEO/Founders/VPs/AVPs(leadership team) Process reimbursements and handle IT filing procedures. Coordinate tasks related to banking activities. Act as a liaison with the driver when necessary. Organize both personal and official travel arrangements, including flights, accommodations, and transportation. Prepare reports, presentations, and other documents as needed. Serve as a primary point of contact for executives, staff, clients, and external partners. Handle confidential information with discretion and professionalism. Provide support for special projects and initiatives as required.

Providing secretarial and administrative support to the executive team, including managing schedules, meeting planning, and document preparation. Organise and schedule meetings, appointments, and conferences. Handle incoming calls.

Coordinate with managers and teams to track tasks and ensure timely deliverables. Draft letters and reports in English and Hindi. Prepare & analyze data using advanced Excel functions. Manage the Director’s calendar, meetings, and appointments.

Manage the Marketing Directors calendar, schedule meetings, and admin related activities. Organize travel arrangements, expense reports, and logistics for meetings or events. 2+ years of experience as an EA, preferably in sales environment.

JOB DESCRIPTION EXECUTIVE SECRETARY Job highlights Bachelor's degree in Business Administration or related field; 5+ years supporting proficiency in MS Office Manage CEO's /Managing Director and Lady Chairmans calendar, coordinate communication, organize meetings, arrange travel, handle confidential information. Job description Key Responsibilities 1. Calendar and Schedule Management Maintain and coordinate the CEO's calendar, scheduling meetings, appointments, and events. Ensure the CEO is informed and prepared for all commitments. 2. Communication and Correspondence Manage incoming and outgoing communication, including emails, calls, and letters. Draft, proofread, and edit reports, presentations, and official correspondence. 3. Meeting Coordination Organize and facilitate executive meetings, including preparing agendas, recording minutes, and following up on action items. Coordinate with internal and external stakeholders to ensure smooth communication. 4. Travel and Logistics Arrange and manage travel itineraries, accommodations, and logistics for domestic and international trips. Prepare travel expense reports and ensure timely reimbursements for the Marketing and Business Development Teams. 6. Accompany the Lady Chairman for the events, functions and religious places locally as and when required. 7. Office Management Liaise with other departments to ensure seamless administrative operations. Oversee the maintenance of records and filing systems for the CEO's office. Qualifications and Skills Education : Bachelor's degree in Business Administration, Communications, or a related field (Master's preferred). Experience : 5+ years of experience as an Executive Secretary or in a similar role supporting C-suite executives. Technical Skills : Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with project management tools is a plus. Communication Skills : Excellent written and verbal communication skills. Organizational Skills : Strong ability to multitask, prioritize, and meet deadlines. Interpersonal Skills : Professional demeanour, with the ability to build relationships across all levels of an organization. Problem-Solving : Resourceful and proactive in dealing with issues that may arise. Key Competencies High attention to detail. Strong sense of urgency and ability to work under pressure. Adaptability and a proactive approach to tasks. Commitment to confidentiality and ethical behaviour.

Job description About Client Hiring for One of the Most Prestigious Multinational Corporations! Job Title : Senior Associate / Lead / Sr. Lead - Virtual Assistant Qualification : Any Graduate or Above Relevant Experience : 5 to 8 Years Must Have Skills : International Process Virtual / Executive assistant Calendar Management MIS Travel booking MS Excel Roles and Responsibilities : Responsible for Administrative Services, like calendar bookings, Travel & Expense, Reports, Presentation , Excel , Cost & Budgeting, Travel management , Schedule meetings etc. Handled International clients Interacting with Stakeholders. Good communication skills with have proven ability in handling client/vendor calls and good email writing skills. Responsible for timely and accurate MIS reports on a weekly/monthly basis. Ability to prioritize items. Perform tasks with a high degree of accuracy and consistency, in a timely manner. Create and maintain operational documents and perform activities accordingly. Candidate should be a Graduate or a Post Graduate. Exceptional communication skills (Verbal and Written). Proficiency in tools such as MS Word, MS Office and Excel. Open to rotational shifts. Any women candidates from Sabbatical is welcomed. Location : Pune/Mumbai/Bangalore CTC Range : Upto 14 LPA Notice period : Immediate - 30 days Shift Timing : Night Shift (US) Mode of Interview : Virtual Mode of Work : Hybrid Thanks & Regards, Hemalatha HR Analyst Black and White Business Solutions Pvt Ltd Bangalore, Karnataka, INDIA. Direct Number: 080-67432418 | WhatsApp 9900261540 hemalatha.c@blackwhite.in | www.blackwhite.in ************** Please refer your Friends***************

Executive Assistant to the MD ensures smooth operations, upholds the MD's vision, and aligns activities with strategic goals. Acting as a key liaison between the MD and departments, this role drives organizational success with efficiency. Role: Other Industry Type: Real Estate Department: Other Employment Type: Full Time, Permanent Role Category: Other Education UG: Any Graduate Key Skills Skills highlighted with are preferred keyskills

Responsibilities: * Provide administrative support to CEO * Manage calendar & travel requests * Ensure timely communication with stakeholders * Oversee social media presence & account management * Prepare business reports Annual bonus Health insurance Provident fund

Job Title: EA cum Administration Manager (Grade depending on experience) Location- Vashi - Dr.Agarwals Eye Hospital Vashi Institute. Please share updated resume on divya.aaru@dragarwal.com or Whatsapp - 8925330223 **Fluent English communication with pleasant personality** Hands on experience in Ms Office - Excel, power point and Ms Word Responsibilities: Act as the primary point of contact and Single Point of Contact (SPOC) at the front end for end to end functioning of Training Institute Maintain detailed records of all meetings, seminars, and important activities. Coordinate and communicate effectively with doctors, clients, and other external stakeholders. Ensure timely and accurate flow of information within the organization. Manage and maintain executives' calendars, including scheduling meetings and appointments. Organize travel, accommodation, and related logistics for executives and visiting partners. Take clear, structured minutes during meetings and ensure follow-ups are tracked. Manage a team of 4-5 clinical and non clinical staff along with Housekeeping staff. Thanks & Regards, Divya Aaru Assistant Manager - HR Dr. Agarwals Eye Hospital Mobile : 8925330223 Email : divya.aaru@dragarwal.com www.dragarwal.com

Location: Ahmedabad Experience: 35 Years Preferred Education: Graduate / Postgraduate (Any Discipline) Position Overview We are seeking a highly organized, proactive, and resourceful Executive Assistant to support the Director in managing daily business operations, scheduling, travel, and high-level administrative activities. This role demands absolute confidentiality, executive presence, and superior coordination abilities to facilitate effective functioning of the executive office. Key Responsibilities Manage the Director’s calendar, including scheduling and confirming appointments, meetings, and conferences. Coordinate complex travel itineraries—flight bookings, visa processing, hotel reservations, and ground transportation. Organize internal and external meetings, ensuring appropriate agenda preparation, documentation, and follow-up. Screen emails, phone calls, and correspondence; draft responses where necessary. Prepare high-quality reports, business presentations, and briefing materials. Act as a liaison between the Director and internal departments or external stakeholders. Track project milestones, action points, and deadlines, ensuring timely follow-ups. Handle administrative duties such as expense reports, office logistics, and vendor coordination related to the Director’s office. Key Requirements Bachelor’s or Master’s degree in any discipline from a recognized institution. Minimum of 3 years’ experience supporting C-level executives. Excellent written and verbal communication skills. Strong planning, organizational, and multitasking abilities. Discretion and professionalism in handling confidential information. Proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and collaboration platforms (Teams, Zoom). Ability to work under pressure and adapt to shifting priorities with minimal supervision. Preferred Qualifications Prior experience supporting Directors or senior leadership in a corporate setting. Understanding of executive-level protocols, business etiquette, and reporting formats. Flexibility to work beyond business hours and manage time-sensitive responsibilities as required.

Managing diaries and organizing meetings and appointments, often controlling access to the manager/executive Provide administrative support with tasks like email management, phone calls, and correspondence. Organizing events and conferences Reminding the manager/executive of important tasks and deadlines Typing, compiling and preparing reports, presentations and correspondence MS Office and English proficiency Act as the point of contact between the manager and internal/external clients implementing and maintaining procedures/administrative systems