1778 Calendar Management Jobs - Page 39

JD for the position of Executive Assistant to Director. Being the point of contact for general communications with the Director. Making travel arrangements for the executive officer they work for and keeping track of their itineraries. Planning and scheduling meetings. Recording the meeting (if required). Researching and organizing data to represent the senior management, which may include directors, executives, and committees. Handling memos, reports, invoices, and related documents, including sensitive information. Keeping confidential information. Using technical tools and software such as the Microsoft Office Suite, especially text processing software and Exc

Schedule management Meeting management: Travel arrangements Organize reports and documents, and keep records Communication: Answer phone calls, screen visitors, and communicate with the executive Office management

Job Title: Secretary/ Personal Assistant Location: Goregaon, Mumbai Reports To: Managing Director CANDIDATE AGE UP TO 35 ONLY APPLY Job Summary: We are looking for a highly efficient and discreet Personal Assistant (PA) / Secretary to support the Managing Director. This role involves providing high-level administrative and personal support to ensure the smooth operation of the MDs daily activities and business functions. The ideal candidate will be proactive, professional, and highly organized. Key Responsibilities: Manage and maintain the MDs calendar, including scheduling meetings, appointments, and travel. Act as the point of contact between the MD and internal/external stakeholders. Draft, review, and manage correspondence, reports, presentations, and other documents. Organize and prepare materials for board meetings, executive meetings, and presentations. Maintain filing systems (digital and physical) for confidential and business-critical documents. Handle incoming communications such as phone calls, emails, and mail. Build and maintain strong working relationships with internal teams and external contacts. Act as a gatekeeper and screen requests to manage the MDs time effectively. Follow up on delegated tasks and projects to ensure timely completion. Handle personal errands or administrative tasks on behalf of the MD. Required Qualification and Skills: Minimum 2 years of experience working as a Personal Assistant or Secretary, preferably supporting senior executives. Graduate in any discipline from a recognized university. Excellent verbal and written communication skills in English. Able to manage multiple priorities at a time. Quick learner with excellent grasping ability and a proactive approach to acquiring new skills or tools. Flexible and adaptable, capable of adjusting to changing priorities and dynamic work environments. Tech-savvy, with proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and basic knowledge of digital collaboration tools.

The Chief Operating Office (COO), DWS India is a key enabler for DWS and is integral to the future success of the company by delivering world-class services across a set of key functions. It covers essential Technology and Operations capabilities, and aims to deliver a platform which is efficient, scalable, resilient and agile. What we'll offer you As part of our flexible scheme, here are just some of the benefits that you'll enjoy Your key responsibilities Your Role - What You'll Do To support senior level executives and ensure smooth daily operations. Calendar management managing the executive calendar, scheduling meeting appointments and events, ensuring there are no conflicts. Communication management responding to inquiries, prioritizing communication, drafting messages, giving time to people requesting meetings. Travel coordination planning and arranging travel itineraries, booking flights, hotels, ground transportation. Meeting preparation organizing meetings, taking notes during the meetings and following up on action items, and preparing minutes of the meeting. General administrative tasks handling office logistics, ordering supplies when needed, printing documents if needed, managing office equipment, coordinating with IT for any IT issues on the floor. Concur claim management submitting requests for Concur expenses and settling claims. Meeting room, office reservation and bookings. Arranging and managing team social events, meetings, town halls and hosting senior visitors. Your skills and experience Must Have Skills Excellent written and verbal communication skills Time-management skills Ability to pay attention to detail Organization skills Ability to multitask Basic understanding of frequently used computer software and programs, such as Microsoft Office Interpersonal skills Educational Qualifications Bachelors in accounting, finance, arts or economics or relevant area How we'll support you Training and development to help you excel in your career Coaching and support from experts in your team A culture of continuous learning to aid progression A range of flexible benefits that you can tailor to suit your needs

Designation : Sr Executive Assistant Location: Mumbai,Fort Key Responsibilities: * Manage daily schedules, calendars, and appointments * Organize meetings, prepare agendas, and take minutes * Coordinate travel arrangements and accommodation bookings * Handle confidential business correspondence and documentation * Act as a liaison between executives, clients, and internal teams * Prepare reports, presentations, and basic financial summaries * Maintain office systems and manage filing/database organization * Assist with personal errands or coordination as needed Requirements: * Proven experience as an executive secretary or assistant * Excellent verbal and written communication skills in English and Hindi (Marathi a plus) * Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) * Strong organizational and time management skills * Discretion and confidentiality are a must * Pleasant personality with a professional demeanor * Minimum qualification: Graduate or equivalent; secretarial training a plus Interested candidates can share your resume on 9076306132 or email us careers@responsiveindustries.com Regards, HR Manager

Greet persons entering the office, determine nature and purpose of visit, and direct/escort to destination. Open, read, and prepare answers to routine letters. Locate and attach appropriate files to incoming correspondence requiring replies. Take and distribute meeting minutes to appropriate individuals. Handle and distribute incoming and outgoing mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Transmit information or documents using a computer, mail, or facsimile machine. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Operate standard office equipment other than computers such as telephone, typewriter, fax, photocopier, calculator, and electronic peripherals. Document and communicate all guest requests/complaints to appropriate personnel. Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Speak with others using clear and professional language, and answer telephones using appropriate etiquette. Welcome and acknowledge all guests according to company standards, anticipate and address guests service needs, assist individuals with disabilities, and thank guests with genuine appreciation.

The Executive Assistant will provide high-level administrative support to senior executives, managing their schedules, correspondence, and confidential matters. The role requires excellent organizational skills, discretion, and the ability to multitask effectively. Role & Responsibilities: Administrative & Secretarial Support: Manage the executives calendar, schedule meetings, and arrange appointments. Handle emails, phone calls, and correspondence on behalf of the executive. Prepare reports, presentations, and documents as required. Maintain confidential records and files. Travel & Event Coordination: Arrange travel itineraries, accommodations, and transportation. Organize conferences, meetings, and corporate events. Manage expenses and reimbursements related to travel and official engagements. Communication & Liaison: Act as a bridge between the executive and internal/external stakeholders. Draft letters, emails, and official communications. Coordinate with departments and clients as required. Office Management & Support: Oversee office supplies, procurement, and administrative tasks. Handle personal tasks for the executive as required. Ensure smooth workflow and timely execution of tasks. Key Skills & Requirements: 4 to 10 years of experience as a Personal Secretary or Executive Assistant. Strong organizational and time management skills. Excellent verbal and written communication skills. Proficiency in MS Office (Word, Excel, PowerPoint) Ability to handle confidential information with discretion.

We are seeking dynamic and detail-oriented individuals to join our team as Project Coordinators. This entry-level position is perfect for freshers who are organized, proactive, and eager to gain hands-on experience in project management. Requirements Bachelor's degree any Freshers Excellent organizational and time management skills. Strong attention to detail and ability to multitask in a fast-paced environment. Excellent communication and interpersonal skills. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook). Ability to work effectively both independently and as part of a team. Eagerness to learn and develop new skills in project management. Responsibilities Assist in planning and scheduling project activities, milestones, and deadlines. Coordinate project meetings, including preparing agendas, taking minutes, and distributing meeting notes. Track project progress and maintain project documentation, including project plans, status reports, and issue logs. Communicate project updates, timelines, and deliverables to team members and stakeholders. Collaborate with cross-functional teams to ensure alignment and timely completion of project tasks. Identify and address potential risks or issues that may impact project timelines or quality. Support project managers in identifying resource requirements and allocating tasks to team members. Assist in conducting research, gathering data, and preparing presentations or reports as needed. Ensure adherence to project management methodologies, processes, and best practices. Provide administrative support to the project team, including organizing files, managing calendars, and arranging travel as required

Responsibilities: * Coordinate meetings & events * Manage executive schedule * Book travel arrangements * Provide administrative support * Schedule appointments Health insurance

Role & responsibilities Prepares meeting rooms for appointments, coordinates schedules. Spokesperson for complete coordination for management. Provides administrative support. Calendar Management. Scheduling: Maintaining calendars, arranging appointments, and scheduling meetings and conferences. Mail: Sorting and distributing incoming mail, and preparing outgoing mail. Any work assigned by the management on daily basis. Preferred candidate profile Excellent in the below mentioned skills: Communication. Interpersonal Time management Strong organizational Ability to multitask Attention to detail Perks and benefits

Calendar Management: Schedule meetings & appointments Communication Handling: Manage emails, calls & correspondence Travel Coordination: Arrange travel & itineraries Office Administration: Manage supplies & vendor relations Required Candidate profile Document Preparation: Draft & edit reports, memos, presentations Meeting Support: Prepare agendas, take minutes, follow-ups Male - Preferred For more info connect - Deep HR - 9109303726

As a campus cordinator you will: Manage end-to-end campus hiring, coordinate with candidates and T&P teams, handle communication, data management, manage onboarding and documentation process, This role require travel to conduct recruitment event. Required Candidate profile Male candidates with 3–5 yrs experience in campus hiring coordination. Strong communication, multitasking, calendar & data handling. Willing to travel and manage candidate interactions.

Candidate should be B.Sc / M.Sc / MBA/ MA Should have 2 to 3 years of experience in same field. Fluent in English. Salary : No bar for the right candidate. Candidate should be B.Sc / M.Sc / MBA. Should have 2 to 3 years of experience in admin related field. Fluent in English. Salary : No bar for the right candidate. Note : Candidate should be open to travel if required.

Write emails, prepare ppt., make note of important things, directly work with the management,coordinate within the departments.

Responsibilities: * Manage director's calendar & schedule appointments * Draft letters, follow up on tasks * Provide administrative support with secretarial activities * Coordinate travel arrangements using Google Sheets * Secretrial activities Annual bonus

Responsibilities: * Manage director's calendar & schedule meetings * Draft letters, delegate tasks & follow up on actions * Coordinate travel arrangements using Google Sheets * Secretrial activites * Strong followups with clients Annual bonus

Professionally greet &receive guests Coordinate arrangements, meetings, conferences as assigned. Prepare reports, presentations &correspondence accurately Calendar management Travel arrangements - booking tickets Language - Kannada, English & Hindi

1. Strong Knowledge of Secretarial Activities 2. Knowledge of Calendar Management, Travel Management, Fixing appointments 3. Proficient in Computer System 4. Excellent communication and interpersonal skills. Required Candidate profile Pls share updated CV to hr.boffo@gmail.com or WhatsApp @ 9220310288 For Latest updates on available positions with us join our channel https://whatsapp.com/channel/0029VaggCdaEawdigQhzHT0p

Responsibilities: * Provide administrative support to CEO * Coordinate meetings & travel arrangements * Draft letters & emails * Manage calendar & correspondence * Ensure confidentiality at all times Provident fund Health insurance Annual bonus

Attend key meetings, manage critical follow-ups, and act as an extension of the founder Run multiple initiatives end to end coordinating across departments from research to ops Get things done either by rallying the team or executing it yourself

Job Title: Executive Assistant cum Admin Coordinator Location: NH-8 Chimanpura, Amer (Adjoining TAJ AMER Hotel Jaipur) About Us: Vivek Pharmachem India Limited is a leading name in the pharmaceutical and chemical industry, known for our dedication to quality, precision, and operational excellence. We are seeking a highly organized and reliable Executive Assistant cum Admin Coordinator to support management in both professional and personal capacities. Key Responsibilities: Follow-Up & Coordination: Proactively track tasks, follow up with vendors, internal teams, and clients, ensuring no delays or missed deadlines. Administrative Support: Draft professional emails, maintain records, coordinate meetings, manage calendars, handle bookings (travel, hotel, etc.), and execute vendor/lab searches when required. Data Management: Work efficiently with MS Excel & Google Sheets (VLOOKUP, Pivots, Sheet Linking) and handle data collection using Google Forms. Personal Assistance: Assist in household errands, travel bookings, and occasional family-related coordination tasks. Vendor and Market Research: Use Google Search effectively to independently find suppliers, equipment providers, or training resources. Preferred Criteria: Gender: Male preferred due to frequent travel and remote office location. However, suitable female candidates may also apply if they fit all criteria. Background: Experience in HR, admin, or project coordination roles preferred over traditional secretarial profiles. How to Apply: Send your updated CV with subject line: Application for Executive Assistant – recruiter.vpj@gmail.com Send also Resume on our Official WhatsApp’s Number 9541420147

Responsibilities: * Coordinate meetings & events * Schedule appointments & travel * Draft letters & emails * Manage director's calendar & communications * Ensure operational efficiency Health insurance Provident fund

Position Responsibilities: Responsible for handling front office reception and administrative duties. Greeting and Welcoming: Warmly welcome all visitors, clients, and staff as they arrive, providing a friendly and professional first impression. Customer Service: Provide excellent customer service by addressing inquiries, answering phone calls, and directing them to the appropriate person or department. Administrative Support: Assist with general administrative tasks such as managing incoming and outgoing correspondence, scheduling appointments, and maintaining office supplies. Appointment Management: Schedule and coordinate appointments, meetings, and conference room reservations, ensuring efficient use of time and resources. Documentation and Record Keeping: Maintain accurate records and documentation, including visitor logs, staff attendance, and office inventory. Mail and Package Handling: Receive, sort, and distribute incoming mail and packages to the appropriate recipients promptly. Security and Access Control: Monitor and control access to the premises, ensuring the safety and security of employees, visitors, and company assets. Communication Coordination: Facilitate effective communication within the office by relaying messages and managing internal communication channels. Problem Resolution: Handle basic inquiries and complaints, providing appropriate solutions or escalating them to the relevant department or personnel. Multitasking: Prioritize and manage multiple tasks simultaneously while maintaining a high level of accuracy and attention to detail. Professional Image: Maintain a neat and professional appearance, adhering to the company's dress code and grooming standards. Team Collaboration: Collaborate with other departments and team members to ensure smooth operations and a cohesive work environment.

Location: Ahmedabad Experience: 35 Years Preferred Education: Graduate / Postgraduate (Any Discipline) Position Overview We are seeking a highly organized, proactive, and resourceful Executive Assistant to support the Director in managing daily business operations, scheduling, travel, and high-level administrative activities. This role demands absolute confidentiality, executive presence, and superior coordination abilities to facilitate effective functioning of the executive office. Key Responsibilities Manage the Director’s calendar, including scheduling and confirming appointments, meetings, and conferences. Coordinate complex travel itineraries—flight bookings, visa processing, hotel reservations, and ground transportation. Organize internal and external meetings, ensuring appropriate agenda preparation, documentation, and follow-up. Screen emails, phone calls, and correspondence; draft responses where necessary. Prepare high-quality reports, business presentations, and briefing materials. Act as a liaison between the Director and internal departments or external stakeholders. Track project milestones, action points, and deadlines, ensuring timely follow-ups. Handle administrative duties such as expense reports, office logistics, and vendor coordination related to the Director’s office. Key Requirements Bachelor’s or Master’s degree in any discipline from a recognized institution. Minimum of 3 years’ experience supporting C-level executives. Excellent written and verbal communication skills. Strong planning, organizational, and multitasking abilities. Discretion and professionalism in handling confidential information. Proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and collaboration platforms (Teams, Zoom). Ability to work under pressure and adapt to shifting priorities with minimal supervision. Preferred Qualifications Prior experience supporting Directors or senior leadership in a corporate setting. Understanding of executive-level protocols, business etiquette, and reporting formats. Flexibility to work beyond business hours and manage time-sensitive responsibilities as required.

Requirement- Excellent oral and written English communication skills. Proficiency with UK accent. Willingness to work UK shifts (1pm-10pm). Hybrid work mode with initial 3-6 months as full-time WFO. Candidates should have received commendations or high ratings for their work efficiency from overseas clients in their current job. 4-6 years of prior experience as a virtual assistant for UK/ Australia/ US clients, managing: Calendars (scheduling meetings, managing conflicts) Travel arrangements (air, rail, cab, hotel bookings) Expense booking for reimbursements Advanced PowerPoint skills Market research skills (P&L checking etc)