1783 Calendar Management Jobs - Page 42

Executive Assistant Company Name: - Pristine Developers Roles and Responsibilities : Answering phones and routing calls to the correct person or taking messages. Draft and prepare official letters, memos, reports, and presentations on behalf of the executive. Efficiently manage the calendar, including scheduling meetings, appointments, and travel arrangements. Ensure the executive is well-prepared for all engagements by providing relevant documents and information. Researching and conducting data to prepare documents for review and presentation by the Board of Directors, committees, and executives. Organize and coordinate meetings, conferences, and events. Ensuring all logistics are in place & taking meeting minutes. Accurately recording minutes from meetings. We are assisting the CEO with day-to-day activities. Daily administrative duties and completes various administrative tasks that include managing an active calendar of appointments. Requirements : Proven experience as an Executive Assistant In-depth understanding of the entire MS Office suite. Ability to organize a daily workload by priorities. A proactive approach to problem-solving with strong decision-making skills. Professional level verbal and written communication skills. Only male candidiates are preffered. Experience: - Proven experience of 2+ years Education: - Any Graduate Location: - Pune

Responsibilities: * Manage executive schedule & calendar * Coordinate meetings & travel arrangements * Draft letters & manage correspondence * Book tickets & MOMs * Oversee secretarial operations

Responsibilities: * Coordinate meetings & events * Manage calendar & follow-ups * Support MD with administrative tasks * Prepare reports & presentations * Ensure smooth office operations

Role Overview: We are looking for a highly organized and detail-oriented Executive Assistant to support senior management with administrative coordination, scheduling, and operational tasks. The ideal candidate should have prior experience in an EA role and be adept at multitasking in a fast-paced environment. Key Responsibilities: 1. Calendar & Meeting Management: Schedule and coordinate meetings, appointments, and travel plans. 2. Communication & Coordination: Manage emails, calls, and follow-ups with internal and external stakeholders. 3. Document & Report Handling: Prepare reports, presentations and maintain confidential records. 4. Task & Project Support: Assist in executing key administrative and operational tasks for leadership. 5. Act as the point of contact between senior management and various departments. Who You Are: 1. 2+ years of experience as an Executive Assistant or in a similar role. 2. Strong organizational and multitasking skills with attention to detail. 3. Proficient in MS Office (Word, Excel, PowerPoint) and digital communication tools. 4. Excellent written and verbal communication skills. 5. Ability to handle sensitive information with confidentiality and discretion.

ROLES AND RESPONSIBILITIES: This position is for the PERSONAL ASSISTANT TO MD of Valeth aerospace and defence division, located in Adibatla, Hyderabad. This position involves the following roles and responsibilities: Manage calendars and schedule appointments. Organize meetings and prepare agendas. Handle correspondence (emails, phone calls). Prepare and organize documents and reports. Assist in project coordination and event planning. Arrange travel itineraries and accommodations. Maintain confidentiality of sensitive information. Support personal tasks as needed. KNOWLEDGE, SKILLS AND EXPERIENCE: The Candidate- Flexibility and adaptability. Positive attitude in a fast-paced environment. Proven experience as a Personal Assistant. Strong organizational and time-management skills. Excellent verbal and written communication skills. Proficient in Microsoft Office Suite. Ability to prioritize tasks and work independently. Attention to detail and problem-solving skills.

Hiring for Executive Assistant - 5 Days working Location - Fort (10 mins walking from CSMT & Churchgate) Only Females candidates can apply Preferred candidate profile: Proven work experience as a personal assistant Knowledge of office management systems and procedures MS Office and English proficiency Outstanding organisational and time management skills Up-to-date with latest office gadgets and applications Ability to multitask and prioritize daily workload Excellent verbal and written communications skills Discretion and confidentiality High School degree PA diploma or certification would be considered an advantage Interested candidates can share CV on hrsupport@krishnaandsaurastri.com or WhatsApp on 7045045681

Key Responsibilities: Office Management: Oversee daily office operations, including maintaining office supplies, managing inventory, and ensuring a clean and organized workspace. Administrative Support: Provide administrative assistance to senior management and staff, including scheduling meetings, managing calendars, and handling correspondence. Reception Duties: Greet visitors, answer phone calls, and direct inquiries to the appropriate personnel. Record Keeping: Maintain and update company records, files, and databases, ensuring all documentation is accurate and up-to-date. Event Coordination: Assist in planning and coordinating company events, meetings, and conferences, including booking venues and arranging catering. Travel Arrangements: Arrange travel and accommodation for employees as needed, ensuring all details are accurately managed. HR Support: Assist the HR department with onboarding new employees, maintaining personnel records, and organizing training sessions. Vendor Management: Liaise with vendors and service providers, ensuring timely delivery of services and resolving any issues that arise. Expense Management: Process expense reports and invoices, ensuring accuracy and compliance with company policies. Project Assistance: Provide support on various projects as needed, including research, data entry, and preparation of reports

Implement and maintain a systematic follow-up system for pending tasks, and deadlines. • Regularly update the manager on the status of ongoing projects and outstanding items. • Coordinate meetings, appointments, and action items. Administrative Support: • Manage the MD schedule, including calendar appointments and travel arrangements. Coordination & follow-up on behalf of director • Coordinating meetings, conferences and ensuring all logistics are well-organized. • Handle sensitive and confidential information with discretion. Qualifications: • Bachelor's degree • Proven experience as a Personal Secretary or similar role. • Excellent verbal and written communication skills in English. • Proficient in using MS office. kindly share resume with your update details t.globalzonehr@gmail.com

Responsibilities: Manage executive calendar & schedule meetings Draft letters, emails & follow-ups Arrange travel & appointments Coordinate projects & presentations Provide administrative support

Greetings of the day ! Our reputed MNC client is hiring for Admin Executive role: Shift: General Work Mode: Work From Office (5 days working) Cab Facility: 2 way Notice Period: 0-30 days (Plz don't apply if your notice period is more than 30 days) NOTE: 6 months - 1 year contract (Extendable on good performance) Roles & Responsibilities: Manage daily administrative operations, including answering calls, handling correspondence, and managing schedules. Organize and coordinate meetings, conferences, and appointments. Maintain and update company databases and filing systems (physical and digital). Prepare reports, presentations, and correspondence as needed. Manage inventory of office supplies and place orders as necessary. Liaise with internal departments and external vendors. Support HR, finance, or operations teams with documentation, record-keeping, and scheduling. Ensure office cleanliness, maintenance, and compliance with company policies. Handle confidential information with discretion. Warm Regards, Gayatri Kumari Email Id: gayatri@v3staffing.in V3 Staffing Solutions

Develop and manage monthly content calendar across platforms Create and edit engaging content (reels, posts, stories, carousels) Increase brand visibility and follower engagement through daily posting Collaborate with gym trainers, members, and videographers for content Handle community management respond to comments, DMs, and reviews Run social campaigns, challenges, and influencer collaborations Track and analyze performance metrics to optimize future content Coordinate with marketing and operations teams for promotions and events

Role Responsibilities: Manage executive's calendar, appointments, and meeting schedules Coordinate travel, hotel bookings, and logistics for business trips Prepare reports, presentations, and business documents Handle confidential communication and follow-ups with stakeholders Key Deliverables: Seamless calendar and itinerary planning Timely and accurate reporting and documentation Efficient execution of meeting coordination tasks Professional handling of internal and external communications

Position : Executive Assistant / Personal Assistant Location : Nariman Point, Mumbai Working Hours: 9:30 AM 6:30 PM Salary : Based on experience and qualifications Experience Required : Minimum 2 years in a similar role Role Overview: We are seeking a proactive, well-organized, and detail-oriented Executive Assistant / Personal Assistant to support MD. The ideal candidate will be experienced in handling a wide range of administrative tasks and able to work independently with a high level of professionalism and discretion. Key Responsibilities & Experience: * Manage and maintain the MD's diary and email account. * Filter emails, highlight urgent correspondence, and print attachments. * Organize inbound emails into the appropriate folders and copy any relevant information into the correct file. * Respond to emails as much as possible, dealing with appointments. * Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations, and other requests. * Schedule on behalf of the MD meetings between him and his direct reports, as well as with the committees and groups to which he is a member. * Filter general information, queries, phone calls, and invitations to the MD by redirecting or taking forward such contact as appropriate. * Ensure the MD is fully briefed on, or prepared for, any engagements he is involved in. * Keep and maintain an accurate record of papers and electronic correspondence on behalf of the MD. * Minute general meetings as required and complete research on behalf of the MD. * Ensure guests meeting with the MD are well taken care of. * Maintain attendance register on a regular basis and keep a record of the same.

Responsibilities: Manage director's calendar, schedule appointments & meetings Coordinate travel arrangements & itineraries Draft letters & MOMs on behalf of director Provide administrative support for daily tasks Health insurance

Manage school records, Google Workspace, communication, events, and daily admin tasks. Strong organizational, tech, and communication skills needed. Industry Type: Education / Training Department: Teaching & Training

Designation - Associate / Senior Associate Skill - Executive Assistant Experience - 2-6 Years Responsibilities- Calendar & Meeting Management: Coordinating with attendees on meetings and managing meeting calendars Following up and scheduling finalized meetings, liaising with stakeholders Organizing transportation and taking meeting notes for online meetings Liaising with stakeholders Travel Management: Flight scheduling & bookings, and hotel reservations Organizing airport transfers and restaurant reservations Expense Management Processing invoices, refunds, and reimbursements through ERP platforms Coordinating with stakeholders for approvals Handling credit card settlements and managing online purchases Other Admin Support Documenting processes based on preferences and priorities Collating reports and entering data into the ERP systems Other day-to-day Operational support Key Competencies: Graduate/ post-graduation or equiv. qualification 2-6 years of experience as executive assistant Excellent written and spoken communication skills with experience in client relationship management Should be able to work independently with minimal guidance as the job requires working with senior leadership team at the clients end Should be well versed with MS Office suite specially Outlook, Microsoft Excel, Power Point, Word, etc. Experience ERP tool like Workday, NetSuit, MS Dynamics, etc. Working knowledge of travel and expense management

We are looking for a smart, presentable, and proactive Personal Secretary to Managing Director. The ideal candidate should have excellent communication skills, a professional demeanor, and the ability to handle multiple tasks efficiently, to travel with MD for short tours within country and outside country. Role & responsibilities Handle calls, emails. Maintain appointment schedules and calendar management for MD Organize meetings, travel, and other executive-level activities Coordinate with internal departments and external stakeholders Maintain confidentiality and professionalism in all tasks Preferred candidate profile Location: Ahmedabad / Indore / kolkata (Candidates from across India can apply) Accommodation: Provided for outstation candidates Female candidate preferred, aged between 22 to 35 years Bachelor's degree or equivalent Strong communication and interpersonal skills Proficiency in MS Office (Word, Excel, Outlook) Prior experience in front office or executive assistant role is a plus Must be smart, well-groomed, and presentableRole & responsibilities Should be comfortable traveling along with MD

The core responsibility of providing high-level administrative to senior executive,often including CEOs or managers. This role requires strong communication, and interpersonal skills to manage calendars, correspondence, Business Operations Required Candidate profile Excel Knowledge Should have knowledge with legal matters Should know to read Legal Doc Only Female Preferred

Office Time - 11AM-8PM (Mon-Sat) Responsibilities: * Coordinate meetings & events * Manage calendar & travel bookings * Draft letters & emails * Provide secretarial support * Oversee media relations Any Inquiry Call or WhatsApp 8697666885

-Administrative & secretarial support -Calendar Management, Meetings & conference Arrangements - Strong Follow ups, coordinate with MD - Internet, Excel , PPT Contact : 7305057838.(WhatsApp) Required Candidate profile Only Male Candidate Any Graduate Location: Thirumudivakkam , Chennai Good Communication- Oral and Written Good in Ms Office

Job Title: Executive Assistant to CEO Location: Bandra West, Mumbai Company: Aliff Overseas Website: www.aliff.in Work Timings: Monday to Friday: 9:30 AM -6:00 PM Saturday: 9:30 AM - 4:00 PM Job Summary: Aliff Overseas is seeking a highly organized and proactive Executive Assistant to support the CEO. The ideal candidate will manage daily operations, handle confidential matters with discretion, and serve as a key liaison between the CEO, internal teams, and external stakeholders. This position requires excellent communication skills, strong attention to detail, and the ability to multitask in a dynamic work environment. Key Responsibilities: Coordinate and manage the CEO's calendar, appointments, and meetings. Support the CEO in day-to-day activities and ensure smooth execution of tasks. Act as the primary point of contact for internal and external communications. Draft, prepare, and edit correspondence, reports, presentations, and other documents. Arrange and coordinate meetings, conferences, and events, both in-person and virtual. Organize domestic and international travel arrangements, including visas, flights, accommodation, and itineraries. Maintain effective communication and relationships with internal staff and external stakeholders. Provide general administrative support to the executive team as needed. Plan and oversee logistical aspects of events including venue, catering, AV setup, and transportation. Keep up-to-date with industry trends and best practices in event management. Answer inquiries tactfully, take messages, and serve as a liaison between the CEO, staff, and external parties. Maintain high levels of professionalism, confidentiality, and discretion at all times. Ensure the CEO is well-prepared for meetings and events. Uphold the company's brand image by being presentable and courteous at all times. Qualifications & Requirements: Proven experience as an Executive Assistant, Personal Assistant, or similar role. Excellent written and verbal communication skills. Strong organizational and time-management skills. Ability to handle multiple tasks with accuracy and attention to detail. High level of discretion in handling confidential information. Presentable and professional demeanor. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Bachelor's degree preferred.

ROLE: Executive Assistant LOCATION: Goregaon West ROLES AND RESPONSIBILITIES: Business & Operational Support - Handle all new supplier communication and product onboarding processes. - Assign, coordinate, and update task lists with internal and external teams to ensure timely execution. - Conduct business inquiries, surveys, market research, and data collection for strategic decision-making. - Prepare, manage, and organize databases, filing systems, and records for easy retrieval and reference. - Draft and maintain costing sheets, reports, SOPs, presentations, and official correspondence . Customer & Stakeholder Management - Act as a first point of contact for callers, responding to emails and phone calls, forwarding messages, or flagging critical issues for the Directors attention. - Handle customer complaints and grievances , ensuring prompt resolution and customer satisfaction. - Assist in managing key business relationships , including vendors, clients, and regulatory authorities. Logistics & Travel Coordination - Manage shipments, travel arrangements, transport, and accommodation for the Director and relevant stakeholders. - Organize meetings, conferences, and events, ensuring seamless execution. - Maintain and update the Directors calendar, appointments, and meeting schedules while managing access effectively. Administrative & Strategic Support - Implement and maintain administrative procedures and operational systems for efficiency. - Monitor deadlines, follow up on pending tasks, and ensure seamless execution of priority assignments. - Assist with financial tasks such as budget tracking, vendor payments, invoice management, and liaising with accountants for tax-related activities . Personal Assistance & Miscellaneous Tasks - Handle property management, home fixtures & supplies, personal appointments, quotation requests and other ad-hoc personal tasks as assigned by the Director Required Skills & Competencies: Discretion and Trustworthiness: Ability to handle confidential and sensitive information with integrity. Problem-Solving & Initiative: Independently figure out and execute new and complex tasks efficiently. Communication Skills: Strong verbal and written communication for interacting with stakeholders at all levels. Organizational & Multitasking Ability: Exceptional ability to manage multiple priorities, deadlines, and projects. Excel Proficiency: Advanced skills in Microsoft Excel , including data analysis, pivot tables, and reports. Negotiation & Vendor Management: Expert negotiator with the ability to drive cost savings and favorable business deals. Flexibility & Adaptability: Ability to work in a fast-paced environment with shifting priorities. Tact & Diplomacy: Professionalism in handling sensitive discussions and high-profile stakeholders. Tech-Savvy: Proficiency in standard software packages (MS Office, PowerPoint, Zoho, Google Suite, etc.) and the ability to learn company-specific tools. Academic Qualifications: (Educational Qualifications required for the Role): • Bachelors degree in Business Administration, Management, or a related field (preferred). 2-4 years of experience in a similar executive or personal assistant role. Prior experience working with e-commerce & retail is a plus.

Location: Lalbagh Education: Graduate (preferably in Education or related field) Experience: 23 years in a similar role CTC Range: 30,000 to 35,000 per month Working Hours: 9:30 AM to 6:30 PM Should have working knowledge of accounting terms and basic financial understanding Strong communication and organizational skills Ability to multitask, maintain confidentiality, and manage priorities efficiently

Key Responsibilities Calendar & Meeting Management Coordinating with attendees on meetings and managing meeting calendars Following up and scheduling finalized meetings, liaising with stakeholders Organizing transportation and taking meeting notes for online meetings Liaising with stakeholders Travel Management Flight scheduling & bookings, and hotel reservations Organizing airport transfers and restaurant reservations Expense Management Processing invoices, refunds, and reimbursements through ERP platforms Coordinating with stakeholders for approvals Handling credit card settlements and managing online purchases Other Admin Support Documenting processes based on preferences and priorities Collating reports and entering data into the ERP systems Other day-to-day Operational support Key Competencies Graduate/ post-graduation or equiv. qualification 1-5 years of experience as executive assistant Excellent written and spoken communication skills with experience in client relationship management Should be able to work independently with minimal guidance as the job requires working with senior leadership team at the client's end Should be well versed with MS Office suite specially Outlook, Microsoft Excel, Power Point, Word, etc. Experience ERP tool like Workday, NetSuit, MS Dynamics, etc. Working knowledge of travel and expense management Looking for immediate joiners only./ 30 days notice period

Calendar and Schedule Management,Meeting Coordination,Travel and Logistics, Secretarial Activities, Mail Drafting,Accompany the Lady Chairman for the events, functions and religious places locally as and when required. Required Candidate profile Require only female Candidates