1778 Calendar Management Jobs - Page 38

Job Summary: The Front Office Executive is the face of Brookfield for assisting the occupant company employees, visitors and VIP walking in in the respective buildings. They are also responsible for managing the lobby neatly and presentable throughout the day. They are responsible for answering and resolving the queries raised by the occupant company employees/ visitors and VIPs. They need to coordinate with respective vertical heads like Technical, housekeeping, EHS for rectification of complaints received from occupant company employees and update the status to respective staff who raised the query Role and Responsibilities: Attend to all queries raised by employees, visitors, vendors and manage the respective building lobby Support the occupant companies during their VIP movement/ client visit/ audits etc., Follow up with respective teams and support the occupant companies for non-availability of any kind of services for which developer is responsible Establish standard operating procedure pertaining to the function and deploy them for strict follow up Support and Coordinate for the events done from developer side for the occupant companies Create a good rapport with occupant company employees and provide them with confidence in the upkeep of all services and common areas Track the complaints received from occupant companies and coordinate for completion of work and send them an update on the task Supporting Property Manager in the respective functional areas Support all initiatives and adhoc requirement of the management Support all sustainability initiatives Submission of data for all routine reports like, daily, weekly, monthly and QBRs and furnishing all adhoc technical data required by cluster head/ property manager from time to time Support in maintaining ISO certifications/ 5S / BEE/BSC/IGBC and other certifications and adherence to the certifications and standards Responsible for greeting clients and visitors to our office parks. Giving client directions to various parts of the office and contacting employees regarding visitors Responsible for maintenance and upkeep of the lobby/entry and exit areas with regards to cleanliness, availability of amenities, maintenance of stock of items required and updated information available on display boards wherever applicable Coordinate with other departments within the campus as and when required for completion of assigned tasks Any additional tasks assigned by the property management team eg., collaborating reports, completion of training plans, events, preparing for audits or review with management, etc Standardization checklist monitoring for lobby, meeting rooms and washrooms as applicable, ensuring correctness of data in emergency sheets/IAQ monitoring, digital tenant directory, functioning of aroma diffusers, window blinds Maintenance and upkeep of common areas accessed by internal team members, visitors, and clients. Upkeep of plants and planters in the lobby, shelves, artifacts, etc., in common areas. can assist in 5S admin department leads to conduct zone wise audits and maintain appropriate records for audit. Co-ordinate and ensure annual event Calendar are followed at the site and assist PM team with organizing monthly activities. Checking the fire alarm in the lobby and following protocols as advised Ensure no person without employee ID/visitor pass moves to tenant floor. Escalate to security manager in case the individual does not have employee ID/visitor pass Please be aware of all snags/faults in the respective tower allocated. Follow-up till closure. Communicate all issues to the concerned departments. Escalate to building manager, in case of delay. Please ensure the following area is checked on daily basis. 1. Lobby, entrance portico is neat and clean 2. AC working 3. All lights working 4. Air fragrance unit working, and lobby is felt with it 5. Rest rooms near and clean 6. Tissues/handwash/etc available 7. No water stagnation 8. Vanity counter neat and clean 9. Lobby plants positioned correctly, and it is clean. 10. All lift car interior is neat and clean. 11. All floor lift landing. Any revision in the roles and responsibility will be reviewed and update in every quarter.

Job description Role: Executive Assistant Location: Hyderabad Duration: Full Time Mode: Work from Office - Raheja Mind Space ( Hitech City) Shift : US Shift - EST (NIGHT SHIFT) - 6:30 PM IST - 3:30 AM IST Job Description The right candidate will be able to manage multiple activities within tight timelines, communicate extremely well, deal diplomatically with people, and keep their composure under pressure. The position requires strong organizational and administrative skills. Qualifications: Experience in one or more of following is desirable Office adminstration, HR activities etc. Experience / deep interest in technology and willingness to learn Should like working in a fast-paced environment Proficiency in MS Office - Excel, Word, Powerpoint Extremely meticulous. Attention to detail is very critical Excellent verbal and documentation communication skills. Some scheduled travel is involved - exhibitions, employee meet, cutomer meet. Responsibilities: Business Coordination: Coordinate with various business units for updates, meetings, create agenda, measure effectiveness etc. Close interactions with Business Unit Leads for the operations and business profitability reports & meetings Work closely with the management team and help compiling various business reports. Assist in setting up additional companies and Offices registrations, certifications, working locations, diversity certifications, legal requirements, etc. Office & Operation Management including travel & office infrastructure arrangements etc. Assisting Prisedent Calendar Management Recording the Minutes of the Meetings and following up Preparation for the business meetings Gathering data to prepare for the meetings Travel arrangements Maintain confidentiality Write content for various publications and platforms. Diplomatic in dealing with others while upfront when communicating with Prisedent Assist in upholding the values and mission of the company Employee & Business Communication: Creating innovative and customized programs for enhancing relationship and business with staff and contractors Make efforts towards employer branding and high retention Various Contract administration & management e.g. with employees, clients, suppliers, etc. Communicate with various outside entities for the legal matters including attorneys Corporate communication Correspond with Clients, Consultants, Suppliers, or Internal Staff on behalf of Management

Key Responsibilities: 1. Executive Support: Provide high-level administrative support to the CMD, including managing calendars, scheduling meetings, and coordinating travel arrangements. Screen phone calls, emails, and correspondence, responding promptly or redirecting inquiries as appropriate. 2. Meeting Coordination and Documentation: Prepare agendas, presentations, and meeting materials for executive meetings, ensuring accuracy and timely distribution. Take meeting minutes, track action items, and follow up on key decisions to facilitate effective communication and decision-making. 3. Communication and Correspondence: Draft and edit correspondence, memos, and reports on behalf of the CMD, ensuring professionalism and confidentiality in all communications. Liaise with internal and external stakeholders, including senior executives, board members, clients, and vendors, on behalf of the CMD. 4. Office Management and Organization: Maintain an organized and efficient office environment for the CMD, including managing filing systems, office supplies, and equipment. Coordinate special projects and initiatives as assigned by the CMD, ensuring timely completion and adherence to quality standards. 5. Travel Arrangements and Event Planning: Arrange domestic and international travel logistics for the CMD, including flight bookings, hotel accommodations, and visa processing. Assist in planning and coordinating corporate events, conferences, and business meetings as required.

PA to Director | Fintech | Bangalore - paFintechStu25 6yrs+ | 30-60kpm (negotiable) Must be open to travel frequently Calendar Management, Travel Bookings, Emailing & Reporting email cv stuti@headstartindia.org with code: paFintechStu25

Responsibilities: * Manage CEO calendar & schedule appointments * Book travel & hotels, draft letters * Coordinate secretarial ops & activities * Provide administrative support to CEO team

Job Title - Executive support Analyst - CF Management Level :CL11 - Analyst Location:Bangalore/ Noida Must have skills:calendar management, travel arrangements Good to have skills:Excel Experience: Minimum 3 year(s) of experience is required Educational Qualification: B.Tech/BE, BCA, Any Bachelors degree About Our Company | Accenture Executive Assistant provides professional organizational and administrative support to various executives in a virtual environment, and independently completes a variety of assigned tasks to meet goals under general supervision and/or established guidelines, working in a team environment. Responsibilities Assisting executives in the use of company self-enabling tools including travel, reservations, and conference calls Assisting with miscellaneous administrative tasks Arranging conference calls, video conferences or data conferences Arranging or coordinating travel arrangements and assisting with itineraries and visa/passport procedures Proactive calendar management. Assisting with calendaring/scheduling of appointments Coordinating work with internal and external third-party suppliers at the request of the executive or supervisorQualification Job Qualifications Skills and Experience: Fluent in English, both verbal and written Administrative experience is an advantage Good PC skills (internet, Outlook), ability to use various virtual communication tools (Teams) Critical and analytical thinking Creative and proactive problem solving Professional communication (written and verbal) and interpersonal skills Excellent customer service skills Strong organizational, multi-tasking, and time-management skills Stress resistance Flexibility

Job Title: PA to Principal Location: Panathur, Bangalore Company: Vibgyor Group of Schools Job Type: Full-Time Preferred Candidate: Female candidate preferred For more details Mail on Rosni.shaw@vgos.org Job Description: We are looking for a motivated and organized PA to Principal to support the Principal at Vibgyor Group of Schools. The role involves providing administrative and operational support, data management, email correspondence, and coordination with various internal teams. Key Responsibilities: Provide executive support to Cluster Principal in day-to-day operations Manage and respond to emails on Cluster Principals behalf Handle data management, maintain reports, and prepare presentations as required Coordinate effectively with internal teams and stakeholders Willingness to travel within the region (between campuses) when required Handle administrative tasks and follow-up on action points Requirements: Preferred: Female candidate (Females can also apply) Graduate in any discipline Strong organizational and communication skills Proficiency in Microsoft Office (Word, Excel, Outlook) Ability to handle multiple tasks and prioritize effectively Willingness to travel within the region as and when required Previous experience as EA or in a similar role is a plus Job Location: Panathur, Bangalore

Manage the Directors calendar, appointments, and travel arrangements Organize and coordinate meetings, including agenda preparation and minutes recording & Ensure effective follow-up on meetings and action items. Assist in budgeting, financial tracking, and expense management Prepare reports, presentations, and official correspondence Day-to-day planning of meetings and tasks for the Director of Sales Drafting letters and presentations to customers and stakeholders Drafting various award schemes released from the Directors office Location : Presently in Dahisar East Have plan to relocate Thane from December 2025

DISH Network Technologies India Pvt. Ltd is a technology subsidiary of EchoStar Corporation. Our organization is at the forefront of technology, serving as a disruptive force and driving innovation and value on behalf of our customers. Our product portfolio includes Boost Mobile (consumer wireless), Boost Mobile Network (5G connectivity), DISH TV (Direct Broadcast Satellite), Sling TV (Over The Top service provider), OnTech (smart home services), Hughes (global satellite connectivity solutions) and Hughesnet (satellite internet). Our facilities in India are some of EchoStars largest development centers outside the U.S. As a hub for technological convergence, our engineering talent is a catalyst for innovation in multimedia network and communications development. Role & responsibilities Provide comprehensive executive support to the DISH India Country Head including manage calendars, schedule meetings, and coordinate logistics for the Country Head. Serve as the primary point of contact for executives at DISH India. Collaborate with Global Executive Assistants to organize / schedule meetings with the global executives. Coordinate executive visits from global locations, including meeting schedules and onsite logistics. Create and prepare presentations and reports based on inputs from senior leadership. Lead and manage employee engagement activities for the DISH India site. Play an active role in planning and executing events for DISH India. Ready to take additional responsibilities assigned by the manager. Preferred candidate profile 4+ years of experience as an Executive Assistant in a corporate environment. Excellent written and verbal communication skills. Proficiency in Microsoft Word, Excel, and PowerPoint Strong organizational and time management skills, with the ability to prioritize and manage multiple tasks efficiently.

Type: 1 year contract renewable | On-Site A leading global management consulting firm is seeking a sharp, reliable Administrative Assistant for its Mumbai office. Key Responsibilities: Manage calendars, meetings, and appointments Draft and send professional emails and internal communications Prepare presentations, reports, and documents Handle filing, mail, and office coordination Support day-to-day administrative and operational tasks Ideal Candidate: Excellent written and verbal communication skills Fast and accurate typing skills Proficient in MS Office (Word, Excel, PowerPoint, Outlook) Organized, proactive, and street-smart Prior experience in a similar role preferred Please share your CVs at: ankita.sinha@persolapac.com Role & responsibilities Preferred candidate profile

We are seeking a highly organized and experienced Secretary cum Office Assistant to support our senior management and ensure smooth office operations. The ideal candidate will have a strong background in secretarial work, excellent communication and time management skills, and a proactive attitude. Role & responsibilities Executive Support (Senior Management) - Travel arrangements - Calendar management - Meeting scheduling - Contact management Expense reimbursement claims on clients Partner Assistance (Managing Partner) - Maintain to-do list - Meeting reminders - Email checking and responding - Sending greetings to customers and investors - Gift coordination for customers during festivals and special occasions - Monthly cake cutting for employee birthdays Office Administration - Leave management - Attendance management - Administrative work - Meet & greet visitors - Manage petty administrative expenses - Stationery & printing management Preferred candidate profile - Commerce graduate with at least 10 years of experience in secretarial work - Excellent in Microsoft Excel, Word, and PowerPoint presentations - Excellent communication skills - Excellent time management skills - Basic accounting knowledge will be an added advantage

Manage and maintain bosses’ schedules, including appointments, meetings, and travel arrangements. Coordinate and prepare materials for meetings, presentations, and reports. Assist in exhibitions and trade shows. Fluent in English & Hindi. Required Candidate profile Minimum of 7 years of exp in an assistant or similar role. Proficiency in Ms Office Suite (Word, Excel, PowerPoint, Outlook) CRM, MIS. Ability to handle multiple tasks and prioritize effectively.

We are seeking a highly organized and experienced Secretary cum Office Assistant to support our senior management and ensure smooth office operations. The ideal candidate will have a strong background in secretarial work, excellent communication and time management skills, and a proactive attitude. Role & responsibilities Executive Support (Senior Management) - Travel arrangements - Calendar management - Meeting scheduling - Contact management Expense reimbursement claims on clients Partner Assistance (Managing Partner) - Maintain to-do list - Meeting reminders - Email checking and responding - Sending greetings to customers and investors - Gift coordination for customers during festivals and special occasions - Monthly cake cutting for employee birthdays Office Administration - Leave management - Attendance management - Administrative work - Meet & greet visitors - Manage petty administrative expenses - Stationery & printing management Preferred candidate profile - Commerce graduate with at least 10 years of experience in secretarial work - Excellent in Microsoft Excel, Word, and PowerPoint presentations - Excellent communication skills - Excellent time management skills - Basic accounting knowledge will be an added advantage

Responsibilities: Manage calendar, schedule meetings & appointments Draft letters, manage correspondence Book travel, hotels & tickets Coordinate office operations Provide secretarial support to MD Annual bonus

Role Overview : Were looking for an exceptionally sharp, proactive, and reliable Executive Assistant to support the Country Head. This role is far more than calendar management; youll be her right hand enabling faster decisions, smooth execution, and strategic prioritization. Key Responsibilities : 1. Executive Support - Managing calendar Handle travel (domestic/international), accommodations, visa processes, etc. Prepare agendas, take minutes of the meetings, and follow up on action items 2.Track high-priority projects, ensuring deadlines and deliverables are met 3.Draft high-quality emails, presentations, and briefs 4.Coordinate across leadership, HR, finance, engineering, and product teams

What Youll Do Right hand to the CEO: Attend key meetings, manage critical follow-ups, and act as an extension of the founder across business and personal projects Project Management: Run multiple initiatives end-to-end, coordinating across departments — from research and marketing to ops and partnerships Execution Champion: Get things done — either by rallying the team, finding external collaborators, or executing it yourself Content & Strategy: Contribute to content, decks, research briefs, and growth plans — from spiritual frameworks to startup models New Venture Building: Play a key role in shaping, structuring, and launching new products, offerings, and ventures Who You Are A generalist with an entrepreneurial mindset — you can handle ambiguity, make quick decisions, and move fast Self-starter and ownership-driven — you thrive on accountability and want to build something meaningful Emotionally and socially intelligent — you can communicate well, manage people, and get alignment across personalities You’re deeply curious, spiritually inclined, and open to exploring ancient wisdom, dharma, and inner work Past experience in startups, content, marketing, strategy, operations, or founder’s office roles is a plus , not a must

Role & responsibilities About the Role As the Social Media Executive HR Communications, youll be the voice behind our culture across digital platforms. Sitting at the crossroads of storytelling, reputation management, and employee engagement, you will shape how current and future employees, clients, and communities perceive our brand. From amplifying employee voices to managing our online reputation, your work will bring our culture to life and foster pride, engagement, and external recognition. Key Responsibilities 1. Online Reputation Management (ORM) Monitor platforms like Glassdoor, AmbitionBox, and Google Reviews. Craft empathetic, brand-aligned responses to public reviews. Ensure timely, professional engagement to reflect brand transparency. Track and analyze feedback trends and engagement data. 2. Employee-Generated Content & Advocacy Foster a culture of storytelling by encouraging employees to share real experiences. Curate and showcase employee content across LinkedIn, Instagram, and internal channels. Provide templates, prompts, and campaigns to boost participation and visibility. 3. Content Strategy & Storytelling Design and execute a content calendar reflecting our culture, values, and people. Collaborate with HR, Marketing, and business units to uncover and share meaningful stories. Produce engaging multimedia content (photos, short videos, reels, etc.). Use insights and metrics to refine and evolve storytelling formats. 4. CSR Campaign Visibility Partner with CSR and HR to document and promote volunteering and community initiatives. Tell compelling stories that highlight impact—across LinkedIn, Instagram, YouTube, and more. 5. Awards & External Recognition Identify and manage submissions for relevant culture, diversity, and workplace awards. Plan communication rollouts for nominations and wins—internal and external. Leverage awards in brand assets, career pages, and recruitment materials. Preferred candidate profile Qualifications & Skills Bachelor’s degree in Communications, Marketing, HR, Journalism, or a related field. 2–4 years of experience managing social media and/or employer branding. Strong writing, editing, and visual storytelling skills. Proficiency with tools like Canva; basic video editing is a plus. Data-driven mindset with experience using analytics to guide strategy. Collaborative approach with the ability to engage diverse stakeholders. What Success Looks Like A vibrant, authentic online presence that reflects our people and culture. Every review acknowledged with empathy and professionalism. Employee stories are regularly featured, building pride and engagement. CSR and community efforts gain visibility and emotional resonance. Social content contributes directly to talent attraction, retention, and brand reputation.

Manage and maintain the executive's calendar, scheduling appointments and meetings. Prepare agendas, minutes, reports, and presentations as needed. Handle confidential and sensitive information with utmost discretion.

Graduate or candidate with prior EA experience (1-2 years preferred) or someone who is looking to restart career (female preferred) Proficient in MS Office Suite – especially Outlook, Word, Excel, and PowerPoint Required Candidate profile Excellent communication skills – both written and verbal Ability to multitask, prioritize, and work independently with a high degree of ownership

Role & responsibilities Manage the director's email inbox & execute as the primary point of contact Calendar management Travel Arrangements: Itineraries, flights, accommodations and transportation Data analysis: Extract & analyse data Supervise and execute live reporting documents Meeting Coordination: Prepare agenda, generate MOM and follow up actions Document Management: Draft / proof-read documents Office Management: Oversee office supplies Administrative support to internal team Preferred candidate profile Graduate in a science / engineering stream Past experience in administrative role Comfortable to use Microsoft Office or other commonly used softwares / applications. Decent oral and written communication in English Perks and benefits Office work Execute streamlined tasks

Administrative Support: 1.Manage and maintain executive calendars, including scheduling appointments, meetings, and travel. Coordinate meetings by preparing agendas, taking minutes, and ensuring the necessary materials are available. Handle confidential information with discretion. 2. Travel & Event Coordination: Arrange travel itineraries, accommodations, and transportation for executives, including managing visa processes and insurance. Coordinate logistics for events such as conferences, seminars, and internal meetings. Organize stakeholder visits and manage related logistics like invitation letters and pick-ups. 3. Expense Management: Submit and track executive expense reports, including reconciliation of statements (e.g., Amex). Assist with benefit reimbursements and procurement support. Oversee invoice approvals within agreed thresholds. 4. Project Assistance: Assist with special projects such as research, data analysis, and report preparation. Track project progress to ensure deadlines are met. 5. Communication & Liaison: Act as the point of contact between executives and internal/external stakeholders. Facilitate internal communication by drafting and distributing posts for birthdays, anniversaries, and key events. Ensure effective communication and coordination within the executive office and across departments. 6. Event & Space Management: Plan and manage events, including team-building activities, off-site meetings, and corporate functions. Collaborate with facilities and management teams on space-related matters. Manage calendars for practice events, team events, and floor coordination. 7. Reporting & Documentation: Maintain and organize all relevant project documents in digital repositories (e.g., Google Drive). Prepare presentations, emails, contracts, and reports for executive review. Establish a knowledge repository for cross-functional information sharing.

JD: Work closely with the CMD to keep them informed of upcoming commitments and responsibilities, Systematically organize meetings, tasks, events, and other important work, ensuring updates are timely and accurate.

Proficient in managing expense reports and financial documentation Skilled in coordinating executive-level administrative operations Experienced in process management and task prioritization Strong focus on accuracy, timeliness, and strategic support

Proficient in managing expense reports and financial documentation Skilled in coordinating executive-level administrative operations Experienced in process management and task prioritization Strong focus on accuracy, timeliness, and strategic support

I. Position Overview We are looking for a seasoned Executive Assistant to the CMD , a professional who brings maturity, efficiency, and discretion to this high-impact role. The ideal candidate will be adept at managing priorities, communications, and executive-level responsibilities, operating with minimal oversight in a dynamic business environment. II. Ideal Candidate Profile Graduate with excellent communication skills (both written and verbal) Proficient in drafting, typing, and ideally shorthand CTC between .13 LPA and . 18 LPA Knowledge of Kannada or other local languages is a plus 12 to15 years of experience supporting CMD/MD-level executives, preferably in manufacturing or industrial sectors Strong, stable career track; frequent job changes will not be considered Must be married and permanently settled in Bengaluru; spouse should not have a transferable job Should reside within Metro-accessible areas or be able to commute within one hour Company vehicle provided for commuting from Hosur Road III. Roles and Responsibilities 1. Administrative Support 2. Strategic Support 3. Communication & Representation 4. Confidentiality and Discretion 5. Event & Meeting Management 6. Travel & Expense Management 7. Leadership & Initiative IV. How to Apply Send your updated resume and a cover letter to: recruitment@manjushreeventures.com along with one-page note on: Why We Should Hire You Note: Only candidates meeting the specified criteria will be shortlisted.