1778 Calendar Management Jobs - Page 37

Calendar Management, Travel Coordination, Task Prioritization, Information Management, Relationship Management, Expense Management, Personal Assistance, Event Planning, Email and Letter drafting, Hotel Booking Required Candidate profile C-suite executives, Strong organizational & time-management skills, Proficiency in Microsoft Office Suite ,can take new tasks and challenges, High level of accuracy and attention to detail

Responsibilities: * Provide administrative support to MD * Manage calendar & travel requests * Draft letters & emails * Coordinate meetings & events * Book hotels & manage logistics

Job Description Job Description: Executive Assistant Travel Management Organize and manage complex travel itineraries including flights, accommodation and transportation. Ensure all travel arrangements are made in a timely and cost-effective manner. Handle any changes or issues that arise during travel. Confidential and Sensitive Matters Manage and safeguard confidential information with discretion and integrity. Prepare and handle sensitive document and communications. Visa and logistics Assist with visa applications and other travel related documentation for international travel. Coordinate logistics related to business trips, including travel insurance and itineraries. Day to Day Affairs Manage the Managing Directors calendar, scheduling meetings, appointments. Prioritize and handle incoming communication, including emails and mails, phone calls. Prepare and organize meeting materials, agendas, and report. Meeting Coordination Schedule and coordination meetings conferences, virtual meetings, and events, ensuring all logistics are handled. Liaise with other executives, clients, and stakeholders to arrange meetings with follow-ups. Take minutes during meetings and prepare action items for follow-up. Managing expenses with respect to MDs corporate expenditure and payroll

1. **Calendar Management**: Manage the CEO's and Directors' calendars and travel plans. Schedule meetings and keep appointments organized. 2. **Travel Arrangements**: Organize travel, visas, and accommodations for executives, both domestic and international. 3. **Travel Planning**: Plan travel for the CEO by mapping distances between meetings, choosing hotels, and scheduling breaks. 4. **Document Management**: Organize confidential files and business documents for easy access during meeting discussions. 5. **CRM Support**: Manage customer relationships, prepare agreements and NDAs, follow up for signatures, and analyze service pricing. 6. **Email Management**: Check the CEO's emails, send reminders, take meeting notes, and draft letters. 7. **Board Meeting Coordination**: Prepare agendas for board meetings, ensure minutes are taken, and check on compliance tasks with the CFO and CS. 8. **Meeting Scheduling**: Set up online meetings and assist with other tasks as the CEO directs. 9. **Offshore Coordination**: Help with export shipment paperwork and tasks discussed with the CEO. 10. **Insurance Management**: Manage the renewal of travel insurance, vehicle insurance, and passports. 11. **Event Coordination**: Organize special events like trade shows to meet marketing goals. 12. **Lead Generation**: Support business goals by generating leads from seminars and industry associations. 13. **Purchase Orders**: Create vendor purchase orders and ensure payments meet financial controls. 14. **Project Support**: Assist project managers with vendor negotiations and inquiries. 15. **Client Support**: Respond to client questions promptly and provide administrative support. 16. **Additional Duties**: Perform other tasks the Director assigns.

Job Title: Candidate Concierge Coordinator (CC) Location: Hyderabad , Bangalore Job Type: Full-Time, In-Office Department: Talent Acquisition / Recruitment Operations Reports To: Recruitment Operations Manager or Talent Acquisition Lead Job Summary: The Candidate Concierge Coordinator (CC) is responsible for delivering a seamless and welcoming experience for candidates during their onsite interviews. This dual-function role involves both in-person candidate escorting and behind-the-scenes interview scheduling and coordination. The CC plays a critical role in supporting our recruitment team and ensuring a smooth, professional, and engaging experience for all candidates. Primary Responsibilities: Onsite Candidate Experience (In-Person Escorting Duties): Escort candidates throughout the interview process, including arrival, transition between interviews, and departure. Greet candidates professionally in the lobby, creating a warm and inviting atmosphere. Prepare, set up, and test interview rooms and equipment (e.g., video conferencing, presentation tools). Monitor candidate well-being and provide support throughout the day. Act as the day-of point of contact for candidate emergencies or unexpected changes. Ensure timely transitions between interview sessions and maintain overall schedule flow. Interview Coordination (Administrative Duties When Not Escorting): Schedule and coordinate virtual and onsite interviews across multiple time zones. Manage and maintain interview calendars and logistics. Communicate with candidates and interviewers regarding interview schedules and preparation. Send interview confirmations, detailed agendas, and preparation materials. Adjust schedules in response to cancellations or changes. Provide general support to the recruitment operations team as needed. Required Qualifications: 23 years of experience in customer service, hospitality, or a similar fast-paced, client-facing environment. Strong interpersonal, verbal, and written communication skills. Professional demeanor and polished presentation. Basic proficiency in scheduling and calendar management tools (e.g., Google Calendar, Outlook). Experience handling basic technical setups such as video conferencing equipment or presentation tools. Ability to remain calm and composed in a fast-paced, dynamic environment. Preferred Qualifications: Previous experience in recruitment coordination, talent acquisition, or a similar role. Familiarity with applicant tracking systems (ATS) and corporate scheduling platforms. Knowledge of interview processes and recruitment best practices. Experience working in a corporate or professional services environment. Work Environment: This is a full-time, in-office position. Standard business hours apply, with occasional flexibility required based on interview scheduling needs. The role operates in a professional corporate setting.

Principal Duties and Responsibilities Create an environment of service for Ankura employees, anticipate needs and provide support to allow senior business leads to be more efficient and effective. Multi Stakeholder Engagement: Will be responsible for providing comprehensive multi-stakeholder support. This role requires a candidate who excels in stakeholder engagement, effective communication, and collaborative problem-solving. Serve as the key point of contact in Gurgaon as well, managing local relationships and ensuring alignment with broader organizational goals. Effectively use technology applications and resources to support the client service delivery and related activities of the companys personnel, including firm-wide and practice-specific tools, processes, and databases (e.g. Workday, Intapp, Salesforce). Draft and edit presentations and business correspondence, ensure grammar, spelling, and formatting are accurate and engaging, including assisting with translations for official documents (e.g. client invoices). Perform effective and proactive calendar management including scheduling and prioritizing appointments, ensure meetings, deadlines, presentations, and other duties are completed efficiently by senior professionals. Position oneself as a knowledge resource and support the integration of new employees and training of others. Maintain, retrieve, and secure working documentation as requested on appropriate file repositories, in accordance with current records management policy, procedures and best practices. Assist with weekly time and expense reports in accordance with policies and client requirements; resolve auditor inquiries as needed. Support production requests including, copying, printing, faxing, binding, and shipping. Conduct information and internet research, as needed. Place supply orders and manage inventory, as required. Coordinate domestic and international travel arrangements, including passports and visas, maintain travel profiles, respond to last minute itinerary changes (i.e. flights, car, hotel), map or provide directions, and coordinate associated communications with project teams. Maintain contacts and distribution lists, as needed. Facilitate engagement intake and contract administration processes. Partner with other departments to improve business operations. On an interim basis, support the Finance team by assisting and overseeing billing requirements for India invoices in addition to liaising with the PMs and Finance team as required. Basic Qualifications, Skills & Mindset Associates degree in a related discipline. Bachelor's degree in Business related field preferred. Minimum 5 years experience. Prior experience in a professional services environment is highly desirable. Highly proficient in technology, especially Microsoft Office resources (e.g. Outlook, Calendar, SharePoint, Teams) and applications (e.g. Excel, PowerPoint, Word). Critical thinking skills and initiative to proactively address issues, identify and solve areas of business process improvement. Professional presence. Strong verbal and written communication skills with an attention to detail. Business acumen, an interest in learning more about the company and its clients, a desire to understanding how duties impact related groups, and motivation for self-development. Ability to work well under pressure and with minimal supervision. Preferred Qualifications/Skills Well-developed and professional interpersonal skills, with an ability to interact effectively with people at varying levels of the company. Strong organizational and time management skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail and accuracy. Highly resourceful team-player, with the ability to be extremely effective working independently and with direction. Demonstrated proactive approaches to problem-solving with strong decision-making capability. Effective communication skills, both verbal and written. Proven ability to establish, build and maintain relationships with peers, client service delivery professionals and leadership. Ability to handle confidential and sensitive information with appropriate discretion. Seeks to achieve challenging business goals and meet deadlines in a fast-paced environment with competing demands. Invoicing experience desirable.

Manage and maintain the calendar, including scheduling meetings, appointments, and travel arrangements. Coordinate and manage logistics for internal and external meetings, including agendas, materials, and follow-up actions. Prepare reports, presentations, correspondence, and other documents as requested. Handle confidential and sensitive information with discretion and professionalism. Monitor and manage email communication on behalf of the VP, prioritizing and responding when necessary. Coordinate logistics for travel, conferences, and special events. Liaise with internal departments and external stakeholders to support business operations. Manage expense reports and assist with budgeting and invoice processing. Preferred candidate profile Any Degree 2 6 years of experience supporting a senior executive, preferably at the VP or C-suite level. Exceptional organizational and time-management skills. Strong written and verbal communication abilities. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with project management tools is a plus. High level of discretion, professionalism, and confidentiality.

Were Hiring | Executive Assistant | Bangalore | 4–6 Years Experience Are you highly organized, proactive, and passionate about working closely with leadership to drive impact across the organization? We're looking for a dynamic Executive Assistant to support our leadership team at the intersection of strategy, operations, and communication. This is a high-visibility role where you’ll get a front-row seat to critical decision-making, business execution, and cross-functional collaboration. What You’ll Do: Manage complex calendars, meetings, and travel logistics Act as the communication hub for the leadership team Coordinate with internal and external stakeholders on key initiatives Support board meetings, leadership offsites, and major events Handle sensitive and confidential information with utmost discretion Ensure the executive’s workspace is efficient and organized What We’re Looking For: 4–6 years of experience as an EA or in a similar business support role Excellent communication and stakeholder management skills High proficiency in MS Office tools (PowerPoint, Excel, Word) A self-starter with strong judgment and the ability to multitask in a fast-paced environment Someone who thrives on solving problems and staying three steps ahead Location: Bangalore (On-site preferred) If you’re looking for a role where every day brings new challenges and opportunities to learn—this one’s for you!

Key responsibilities of a pharma marketing administrator may include: Administrative Tasks: Organizing meeting schedule and venues (hotel bookings) for review meetings and cycle meetings Arranging travel and accommodation for marketing team Organizing the consignments and dispatches of marketing collaterals regularly Handling marketing-related administrative inquiries. Managing marketing calendars and deadlines. Taking minutes at meetings Maintaining marketing files and documentation Data Management: Entering and updating data from marketing campaigns and sales activities. Generating reports and analysis based on marketing data Campaign Execution Support: Managing logistics for marketing events and materials. Assisting in the development and implementation of marketing campaigns. Coordinating with field team members, external vendors and agencies. Budgeting and Tracking: Monitoring marketing campaign budgets and expenditures. Preparing budget reports and identifying areas for cost optimization. Skills required for a pharma marketing administrator: Technical skills: Expertise in MS office (Excel, word, Powerpoint, Outlook), CRM systems, marketing automation tools, and data analysis software. Strong organizational skills: Ability to manage multiple tasks and prioritize effectively. Attention to detail: Ensuring accuracy in data entry and compliance with regulations. Proficiency in data analysis: Interpreting marketing data to generate insights. Communication skills: Clear and concise communication with marketing teams and stakeholders. Good negotiation skills is desired.

Title: Executive Assistant Location : Gurugram Position Type : Full-Time Role Overview We are seeking a proactive and detail-oriented Executive Assistant to provide comprehensive administrative support to the Manager Sales & Administration. This role requires a candidate with strong organizational skills, excellent communication abilities, and advanced proficiency in Microsoft Excel to manage data, generate reports, and assist in streamlining sales and administrative processes. Key Responsibilities Assist in preparing sales presentations, proposals, and reports. Manage the manager's calendar, schedule meetings, and coordinate appointments. Organize and maintain filing systems for documents and records. Handle travel arrangements, including booking flights, accommodations, and transportation. Prepare and process expense reports and invoices. Qualifications & Skills Education : Bachelor's degree in Business Administration, Sales, Marketing, or a related field. Experience : 58 years in an administrative or sales support role, preferably in a corporate setting. Technical Skills : Advanced proficiency in Microsoft Excel (including VLOOKUP, PivotTables, and Macros). Proficient in Microsoft Office Suite (Word, PowerPoint, Outlook). Familiarity with CRM software and sales tools is a plus.

Key Responsibilities: 1. Scheduling: Manage calendars, schedules patients appointments, enters data in the software. 2. Email Management: Manage email accounts, respond to routine inquiries, and forward important messages to relevant team members. 3. Data Entry: Perform data entry tasks, including updating spreadsheets and databases. 4. Customer Service: Provide exceptional customer service, responding to insurance representatives, inquiries and resolving issues in a timely and professional manner. 5.Communicate fluently with foreign clients, insurance representatives. Requirements: 1. Education: High school diploma or equivalent required. Associate's or Bachelor's degree preferred. 2. Experience:Freshers. 3. Technical Skills: Proficient in Microsoft Office, Google Suite, and other productivity software. Experience with project management tools, such as Asana or Trello. 4. Communication Skills: Excellent communication and interpersonal skills, with the ability to work effectively with remote teams. 5. Time Management: Strong time management and organizational skills, with the ability to prioritize tasks and meet deadlines. 6. Self-Motivation: Self-motivated and able to work independently in a remote environment

Role & responsibilities Sl No Roles & Responsibilities Remarks 1 MDs Travel Arrangements Based on MDs instruction, requisitioning air or train ticket, hotel and local transportation. 2 Ensuring Visa & Passports Validity Being conversant with the travel arrangement requirements and coordinating the same. 3 Expenses bills collection After the tour MD, Collecting the bills for expenses statement preparation 4 MD’s Expenses statement preparation After collecting the bills or receiving credit card statement whichever is an earlier statement need to be prepared in a timely manner. 5 Credit card payment After getting the credit card statement, need to take approval from MD forward to accounts for payment. Follow-up for payment in time. 6 Ensure that all the annual and quarterly personal insurance and other commitments are met Preparing a table of the various financial obligations of the MC and ensuring that these are notified to him and the necessary funds disbursed in a timely manner to avoid the lapsing of any policies. 7 MD’s Itinerary maintenance Maintaining the MD’s Itinerary & Information to accounts for MD’s itinerary before the travel begins 8 Arrangements for meetings at Head Office and Conferences Arrangement for meetings and conferences as per MD’s Instruction and coordinating the various aspects of the same –AIR, Car, Bus, Hotel etc., 9 MD’s Bank Accounts maintenance Before issuing the MD’s checks ,ensuring that the requisite balance are maintained 10 Booking cab services As per MD’s instruction, cab booking for visitors/our Directors/Span employees etc., 11 Phone calls arrangement As per MD’s instruction arranging the calls to vendor as well as customers. 12 Money arrangement for foreign travel Buying the currency as per instruction & arranging the same to MD’s travel 13 Travel & accommodation As per CEO approval booking travel arrangements & accommodation when necessary. 13 Support-Admin activities Maintenance of courier inward register-daily basis attending the calls & transfer the same to respective intercom numbers. 14 Other support Provide the accounting and administration departments with defined support when the MD is either not in the office or has not assigned any work Preferred candidate profile Female candidate with excellant communication

Job Description: Calendar & Schedule Management: Manage and coordinate complex schedules, ensuring efficient time management and meeting prioritization. Travel Arrangements: Arrange domestic travel, including flights, accommodations, and itineraries, while managing last-minute changes. Communication & Correspondence: Screen and respond to emails, calls, and other inquiries on behalf of the executive, drafting responses and escalating as needed. Meeting Preparation: Prepare agendas, take meeting notes, and follow up on action items to ensure timely completion. Document Management: Prepare reports,and other documents, ensuring accuracy and professionalism. Supporting the wider team as required. Acting as the point of contact among executives, employees, clients and other external partners Make travel and accommodation arrangements Managing MDs Personal and official Expenses. Requirements and skills Work experience as an Executive Assistant, Personal Assistant. Basic MS Office knowledge Outstanding organizational and time management skills Familiarity with office gadgets and applications (e.g. e-calendars and copy machines) Excellent verbal and written communications skills

Manage CEO’s schedule, Handle communications, Organize meetings. Screen calls, prioritize emails, & coordinate travel. Maintain records and documents efficiently.

Act as an executive’s point of contact for employees, clients, and all external parties. Making travel and accommodation arrangements. Structuring daily expenses and preparing weekly, quarterly keeping up with office inventory.

About the Role: We are seeking a highly organized, discreet, and proactive Executive Assistant to support our senior leadership team. This role demands a professional with a strategic mindset, exceptional communication skills, and a proven ability to manage complex calendars, confidential information, and high-stakes engagements in a fast-paced environment. Key Responsibilities: Provide comprehensive administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements Prepare and review high-level correspondence, reports, and presentations with meticulous attention to detail Coordinate cross-functional meetings, take minutes, and ensure timely follow-ups on key action points Manage confidential documents and support strategic initiatives as directed by the leadership Maintain strong working relationships with internal stakeholders and external partners Proactively anticipate needs and independently resolve administrative issues Requirements: Minimum 8 years of experience as an Executive Assistant, preferably supporting senior leadership Strong command of written and verbal communication Demonstrated ability to manage multiple priorities with poise and efficiency Proficiency in Microsoft Office Suite; familiarity with banking/financial workflows is a plus High level of discretion, integrity, and professionalism

Vijaya Diagnostic Centre P. Ltd. is looking for SENIOR RECEPTIONIST - BILLING to join our dynamic team and embark on a rewarding career journey A receptionist plays a crucial role in managing the front desk and providing administrative support in various organizations Their primary responsibility is to create a positive and welcoming atmosphere for visitors, clients, and employees The specific job description of a receptionist can vary depending on the industry and organization, but here are some common responsibilities and skills associated with the role:Welcoming and Greeting: Receptionists are the first point of contact for visitors and clients They greet guests, provide them with necessary information, and direct them to the appropriate person or department They ensure a friendly and professional demeanor to create a positive impression Answering and Managing Phone Calls: Receptionists handle incoming calls, screen and forward them to the relevant individuals or departments They provide information, take messages, and handle inquiries effectively Strong communication skills and a polite telephone manner are important for this aspect of the role Managing Front Desk Operations: Receptionists manage the front desk area, ensuring it is clean, organized, and well-presented They may also handle tasks such as scheduling appointments, managing calendars, and maintaining office supplies Handling Correspondence: Receptionists often handle incoming and outgoing mail, packages, and deliveries They distribute mail to the appropriate recipients and ensure timely and accurate handling of documents Customer Service: Receptionists provide excellent customer service by addressing inquiries, resolving complaints, and assisting visitors or clients with their needs They maintain a helpful and professional attitude and handle challenging situations with patience and tact Administrative Support: Receptionists may be responsible for various administrative tasks, including data entry, filing, typing, and maintaining records They may also assist with basic bookkeeping tasks or support other departments with administrative duties as needed Multitasking and Organization: Receptionists need to effectively manage multiple tasks simultaneously and prioritize their workload They should have strong organizational skills to maintain an efficient and smoothly running front desk Technology Proficiency: Receptionists often work with various office equipment and computer systems Proficiency in using email, scheduling software, word processing applications, and other relevant tools is important for the role Overall, a successful receptionist should have excellent communication and interpersonal skills, be well-organized, and be able to handle a range of administrative tasks efficiently They should maintain a professional and courteous demeanor while representing the organization to visitors and clients

Vijaya Diagnostic Centre P. Ltd. is looking for RECEPTIONIST - BILLING to join our dynamic team and embark on a rewarding career journey A receptionist plays a crucial role in managing the front desk and providing administrative support in various organizations Their primary responsibility is to create a positive and welcoming atmosphere for visitors, clients, and employees The specific job description of a receptionist can vary depending on the industry and organization, but here are some common responsibilities and skills associated with the role:Welcoming and Greeting: Receptionists are the first point of contact for visitors and clients They greet guests, provide them with necessary information, and direct them to the appropriate person or department They ensure a friendly and professional demeanor to create a positive impression Answering and Managing Phone Calls: Receptionists handle incoming calls, screen and forward them to the relevant individuals or departments They provide information, take messages, and handle inquiries effectively Strong communication skills and a polite telephone manner are important for this aspect of the role Managing Front Desk Operations: Receptionists manage the front desk area, ensuring it is clean, organized, and well-presented They may also handle tasks such as scheduling appointments, managing calendars, and maintaining office supplies Handling Correspondence: Receptionists often handle incoming and outgoing mail, packages, and deliveries They distribute mail to the appropriate recipients and ensure timely and accurate handling of documents Customer Service: Receptionists provide excellent customer service by addressing inquiries, resolving complaints, and assisting visitors or clients with their needs They maintain a helpful and professional attitude and handle challenging situations with patience and tact Administrative Support: Receptionists may be responsible for various administrative tasks, including data entry, filing, typing, and maintaining records They may also assist with basic bookkeeping tasks or support other departments with administrative duties as needed Multitasking and Organization: Receptionists need to effectively manage multiple tasks simultaneously and prioritize their workload They should have strong organizational skills to maintain an efficient and smoothly running front desk Technology Proficiency: Receptionists often work with various office equipment and computer systems Proficiency in using email, scheduling software, word processing applications, and other relevant tools is important for the role Overall, a successful receptionist should have excellent communication and interpersonal skills, be well-organized, and be able to handle a range of administrative tasks efficiently They should maintain a professional and courteous demeanor while representing the organization to visitors and clients

Vijaya Diagnostic Centre P. Ltd. is looking for RECEPTIONIST - BILLING to join our dynamic team and embark on a rewarding career journey A receptionist plays a crucial role in managing the front desk and providing administrative support in various organizations Their primary responsibility is to create a positive and welcoming atmosphere for visitors, clients, and employees The specific job description of a receptionist can vary depending on the industry and organization, but here are some common responsibilities and skills associated with the role:Welcoming and Greeting: Receptionists are the first point of contact for visitors and clients They greet guests, provide them with necessary information, and direct them to the appropriate person or department They ensure a friendly and professional demeanor to create a positive impression Answering and Managing Phone Calls: Receptionists handle incoming calls, screen and forward them to the relevant individuals or departments They provide information, take messages, and handle inquiries effectively Strong communication skills and a polite telephone manner are important for this aspect of the role Managing Front Desk Operations: Receptionists manage the front desk area, ensuring it is clean, organized, and well-presented They may also handle tasks such as scheduling appointments, managing calendars, and maintaining office supplies Handling Correspondence: Receptionists often handle incoming and outgoing mail, packages, and deliveries They distribute mail to the appropriate recipients and ensure timely and accurate handling of documents Customer Service: Receptionists provide excellent customer service by addressing inquiries, resolving complaints, and assisting visitors or clients with their needs They maintain a helpful and professional attitude and handle challenging situations with patience and tact Administrative Support: Receptionists may be responsible for various administrative tasks, including data entry, filing, typing, and maintaining records They may also assist with basic bookkeeping tasks or support other departments with administrative duties as needed Multitasking and Organization: Receptionists need to effectively manage multiple tasks simultaneously and prioritize their workload They should have strong organizational skills to maintain an efficient and smoothly running front desk Technology Proficiency: Receptionists often work with various office equipment and computer systems Proficiency in using email, scheduling software, word processing applications, and other relevant tools is important for the role Overall, a successful receptionist should have excellent communication and interpersonal skills, be well-organized, and be able to handle a range of administrative tasks efficiently They should maintain a professional and courteous demeanor while representing the organization to visitors and clients

Vijaya Diagnostic Centre P. Ltd. is looking for RECEPTIONIST - BILLING to join our dynamic team and embark on a rewarding career journey A receptionist plays a crucial role in managing the front desk and providing administrative support in various organizations Their primary responsibility is to create a positive and welcoming atmosphere for visitors, clients, and employees The specific job description of a receptionist can vary depending on the industry and organization, but here are some common responsibilities and skills associated with the role:Welcoming and Greeting: Receptionists are the first point of contact for visitors and clients They greet guests, provide them with necessary information, and direct them to the appropriate person or department They ensure a friendly and professional demeanor to create a positive impression Answering and Managing Phone Calls: Receptionists handle incoming calls, screen and forward them to the relevant individuals or departments They provide information, take messages, and handle inquiries effectively Strong communication skills and a polite telephone manner are important for this aspect of the role Managing Front Desk Operations: Receptionists manage the front desk area, ensuring it is clean, organized, and well-presented They may also handle tasks such as scheduling appointments, managing calendars, and maintaining office supplies Handling Correspondence: Receptionists often handle incoming and outgoing mail, packages, and deliveries They distribute mail to the appropriate recipients and ensure timely and accurate handling of documents Customer Service: Receptionists provide excellent customer service by addressing inquiries, resolving complaints, and assisting visitors or clients with their needs They maintain a helpful and professional attitude and handle challenging situations with patience and tact Administrative Support: Receptionists may be responsible for various administrative tasks, including data entry, filing, typing, and maintaining records They may also assist with basic bookkeeping tasks or support other departments with administrative duties as needed Multitasking and Organization: Receptionists need to effectively manage multiple tasks simultaneously and prioritize their workload They should have strong organizational skills to maintain an efficient and smoothly running front desk Technology Proficiency: Receptionists often work with various office equipment and computer systems Proficiency in using email, scheduling software, word processing applications, and other relevant tools is important for the role Overall, a successful receptionist should have excellent communication and interpersonal skills, be well-organized, and be able to handle a range of administrative tasks efficiently They should maintain a professional and courteous demeanor while representing the organization to visitors and clients

Vijaya Diagnostic Centre P. Ltd. is looking for RECEPTIONIST - BILLING to join our dynamic team and embark on a rewarding career journey A receptionist plays a crucial role in managing the front desk and providing administrative support in various organizations Their primary responsibility is to create a positive and welcoming atmosphere for visitors, clients, and employees The specific job description of a receptionist can vary depending on the industry and organization, but here are some common responsibilities and skills associated with the role:Welcoming and Greeting: Receptionists are the first point of contact for visitors and clients They greet guests, provide them with necessary information, and direct them to the appropriate person or department They ensure a friendly and professional demeanor to create a positive impression Answering and Managing Phone Calls: Receptionists handle incoming calls, screen and forward them to the relevant individuals or departments They provide information, take messages, and handle inquiries effectively Strong communication skills and a polite telephone manner are important for this aspect of the role Managing Front Desk Operations: Receptionists manage the front desk area, ensuring it is clean, organized, and well-presented They may also handle tasks such as scheduling appointments, managing calendars, and maintaining office supplies Handling Correspondence: Receptionists often handle incoming and outgoing mail, packages, and deliveries They distribute mail to the appropriate recipients and ensure timely and accurate handling of documents Customer Service: Receptionists provide excellent customer service by addressing inquiries, resolving complaints, and assisting visitors or clients with their needs They maintain a helpful and professional attitude and handle challenging situations with patience and tact Administrative Support: Receptionists may be responsible for various administrative tasks, including data entry, filing, typing, and maintaining records They may also assist with basic bookkeeping tasks or support other departments with administrative duties as needed Multitasking and Organization: Receptionists need to effectively manage multiple tasks simultaneously and prioritize their workload They should have strong organizational skills to maintain an efficient and smoothly running front desk Technology Proficiency: Receptionists often work with various office equipment and computer systems Proficiency in using email, scheduling software, word processing applications, and other relevant tools is important for the role Overall, a successful receptionist should have excellent communication and interpersonal skills, be well-organized, and be able to handle a range of administrative tasks efficiently They should maintain a professional and courteous demeanor while representing the organization to visitors and clients

Provides high-level administrative support to executives, manages schedules, coordinates meetings, handles communication, prepares reports, and ensures efficient office operations with discretion and professionalism.

Role : Executive Assistant/ Personal Assistant Location : Santacruz West/ Goregaon East Job description DNEG is looking for an Executive Assistant to perform a variety of administrative tasks and support our company's Senior Management. The responsibilities include Secretarial functions, Office Administration, Project Management, Administration and Internal & External communications for the Organization. Ultimately, the person will contribute to the efficiency of our business by providing personalized and timely support to executive members. Responsibilities Supporting the senior management for the planning, adherence to compliances, meeting deadlines and managing critical requests. Managing secretarial / executive assistant activities in coordination with internal / external departments for smooth business operations Act as the strategic communicator to both the internal and external parties Confidentiality: A high level of integrity & discretion in handling confidential information as well as professionalism in dealing with work and colleagues Exhibits high operational excellence great organizational skills the ability to meet tight deadlines, juggle multiple critical requests, and show flexibility and the ability to solve complex problems at a moments notice Managing information flow in a timely and accurate manner coordinating the day-to-day office functions as per departments Standard Operating Make travel and accommodation arrangements Format information for internal and external communication memos, emails, presentations, reports Take minutes during meetings Screen and direct phone calls and proper correspondence Requirements and skills: Minimum 4 years work experience as an Executive Assistant, Personal Assistant or similar role. Excellent MS Office skill Outstanding organizational and time management skills Familiarity with office gadgets and applications (e.g. e-calendar, G-suite, etc.) Excellent verbal and written communications skills Discretion and confidentiality Bachelors degree Experience of managing coordination outside India would be an advantage.

Role Overview: As the Executive Assistant to the CEO, you will play a crucial role in enhancing the efficiency and productivity of the executive team. Your primary responsibility will be to provide comprehensive administrative and executive-level support, ensuring that the CEO and Senior Management Team (SMT) can focus on strategic initiatives. This position requires adept handling of sensitive information and a proactive approach to managing a diverse range of tasks. Key Responsibilities:[MD1] Manage complex diaries and organize internal and external meetings across various time zones, prioritizing appointments and reallocating as necessary. Coordinate all travel arrangements, including itineraries, flights, accommodations, and visa requirements for the CEO and SMT, adhering to company policies and budgets. Organize and oversee logistics for business meetings, conferences, and team events, including venue selection and activity planning. Draft, minute, and circulate meeting agendas, notes, and relevant documentation, maintaining accurate records. Handle incoming calls, inquiries, and correspondence professionally, ensuring timely responses and follow-ups. Compile and prepare reports, presentations, and correspondence, showcasing findings clearly and concisely. Monitor important tasks and deadlines, providing timely reminders to the CEO and SMT. Develop and maintain efficient office systems for data management and record keeping. Collaborate with various departments and external stakeholders, ensuring smooth communication and coordination. Undertake additional duties as assigned to support the CEO and the SMT effectively. Key Skills, Experience, and Qualifications:[MD2] Educated to degree level or equivalent (LCCI Executive Secretarys Diploma preferred). 3-5 years of experience as a PA or Executive Assistant at a senior management level. Proficiency in electronic diary management across different time zones. Exceptional verbal and written communication skills with a professional demeanour. Strong organizational and planning abilities, with excellent attention to detail and time management skills. Ability to handle confidential information with discretion and professionalism. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other presentation software. Strong decision-making skills and the ability to prioritize tasks effectively based on urgency and impact. A proactive and flexible approach to work, with the capacity to adapt to changing priorities. Preferred Characteristics: Strong interpersonal skills Effective follow-up mechanisms and a systematic approach to record-keeping. Candidates from Western Suburban areas of Mumbai may be preferred. Seniority Level Associate Industry Technology, Information and Internet Translation and Localization Employment Type Full-time Job Functions Administrative Management Other Skills Skilled Multi-tasker Executive Administrative Assistance Travel Management Communication

Were looking for a smart, reliable Personal Assistant to support the founder of Recruiting Genie LLP in coordination, communication, travel, and admin tasks. Must be proactive, organized, and open to regular travel and dynamic work hours.