Flair Pens

Role & responsibilities Interface/act as the point of contact among executives, employees, customers and other external stakeholders. Coordinate executive communication, correspondence, screen calls/emails and respond under instructions of the Director Manage calendar, diaries and prepare agenda, organize/plan events, meetings, conferences and appointments etc. Book and arrange travels (domestic, international) transport and accommodation for Director / (s). Remind managers/executives about important tasks and deadlines and seek timely MIS reports. Type, compile and prepare reports for presenting to Directors. Manage database, maintain organized filing system of papers and electronic documents. Coordinate administrative and secretarial tasks of taking notes, jotting down minutes, etc. during meetings. Organize and maintain confidential files, documents and records related to the Director’s work. Ensure timely and secure handling of sensitive information. Perform research on specific topics or issues the Director is involved in, providing insights or reports when needed. Preferred candidate profile; Ability to multitask, prioritize and manage time effectively in a fast-paced environment. Strong verbal and written communication skills, including the ability to communicate clearly with high-level executives, staff and external partners. Handling sensitive and confidential information with professionalism and trustworthiness. Ability to anticipate needs and solve problems before they escalate. Ensuring that nothing is overlooked; from calendar entries to meeting notes. Proficiency with office software like Microsoft Office (Word, Excel, PowerPoint), calendar tools, Outlook, AI tools and possibly project management software. Representing the Director and organization in a polished, professional manner both inside and outside the company. P.S: You may have to help other Director’s as well with bookings etc. as and when required.