1778 Calendar Management Jobs - Page 35

Role & responsibilities Calendar Management- Completes a broad variety of administrative tasks for the leader including managing an extremely active and complex calendar of appointments • Provide end-to-end complex domestic and international travel planning, including proactive planning of external meetings in tandem with planned business travel to drive schedule efficiencies • Schedules and implements Leadership Rhythm of the Business (ROB) including staff meetings, events and off sites, including meeting logistics, and material preparation • Liaising with offices of Microsoft Leaders in India and global stakeholders across multiple time zones for meetings/projects /events • Helps drive completion of key deliverables and following up on outstanding action items • Completing expense reports, maintaining schedules, plans and coordinate team/ office events • Submit facilities request, manage alias & new hire onboarding support • Manage office hardware and supply needs for the team, including PC refresh and asset management • Any adhoc administrative tasks • Experience in tracking timelines by working with regional and global stakeholders • Hands on experience in excel in creating charts and hands on experience in creating power point presentations Additional Skills/ requirements: • Excellent communication (written and verbal) and interpersonal skills. Proficient in MS office. • The role requires superior attention to detail, great organizational skills, ability to find solutions to problems, juggle multiple requests, and identify ways to drive efficiency. This is a hands-on role, the ideal candidate must be a self-starter willing to roll up the sleeves,” think and move fast, dive deep, and get things done. Anticipating and planning for changes, and the ability to stay organized while helping others get organized are critical skills. • A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives is important. A good sense of humor is critical, as is flexibility and the ability to change direction at a moment’s notice. The successful candidate will possess the skills to react with appropriate urgency to situations which require a quick turnaround, be able to take effective action without having to know the complete picture, and proactively solve complex problems. Candidate Requirements • Years of Experience required: 5+ years of experience in a similar capacity • Degrees or certifications required • Disqualifiers • Best vs. average • Performance indicators • • • Minimum Degree Qualification Nothing as of now Candidate Requirements (continued) • Top 3 must-have hard skills (no soft-skills): Communication, Travel & expense management, • Travel & transportation, filing expenses, online tools, Good with MS Tools • Stakeholder Communication; strong communication skills communication Additional Sills: Preferred candidate profile Perks and benefits

Job Description: Experience: 2 to 4 years Top 3 skills: Good communication, Calendar Management, should have hands on experience in Teams event. Lead new hire onboarding and offboarding. Lead procurement of new hire equipment (seeking RTM input) and work with team admin to determine necessary equipment return for offboarding employees. Manage seating maps and support individual and group seating requests. Partner with administrative staff across Core to assist with planning and coordinating larger group meetings and morale events. Site admin: responsible for obtaining details from team admin for planning event. Team admin: responsible for providing adequate notice in requesting site admins support and providing details required for executing event. Partner with support staff across the organization to ensure consistent experiences. Anticipate needs; make administrative decisions and requests for information on behalf of onsite team leaders based on understanding of the various business group priorities. Ensure compliance with administrative operations policies and procedures. Be detail oriented and have consistent and timely follow through to ensure successful outcomes.

Hello Everyone, Role: Administrative Assistant Location: Bengaluru, Karnataka Shift timing: 09:00 AM 05:00 PM 5 DAYS WORKING WORK FROM OFFICE Notice period: Immediate - 15 days Job description: 1. Calendar Management and Meeting Logistics: May support calendar management for community spaces as needed, based on direction from others. Helps to prepare meeting setting (e.g., booking rooms, troubleshooting virtual settings, providing food). Learns to manage ambiguous situations, with direct guidance from senior colleagues. 2. Cross-Functional Collaboration and Communication: Collaborates internally with lead admins while gaining knowledge from peers and managers. Understands how to build a network. Take directions and prioritize multiple requests from admins, teammates and managers. 3. Discipline Growth and Development: Understands their organization's culture and business admin charter. Participate in the Business Support community. Engage within the community and shadows others and learn from them. 4. Team Management Support (Headcount Management, Recruitment, Onboarding/ Offboarding): Helps to provide onboarding support for new employees, vendors, and interns. (e.g., ordering new hire equipment, setting up workstations, distribution lists, security groups). 5. Event Coordination and Logistics: Supports team experience activities as needed. Assists team with execution of event logistics (e.g., set up, tear down, catering arrangements. Supports team morale and building team dynamics. 6. Resource Management (Hardware/Supply Management, Purchase/Expense Management Financial Management): Proactively manages supply inventories (e.g., storeroom, hardware, office supplies) as needed. Is knowledgeable about discretionary budgeting and company finance policies. 7. Space Management and Planning: Assists with team space move logistics as necessary. 8. Travel Management: Should be able to assist with the travel-related queries from team and managers. Qualifications: 1. Required/Minimum Qualifications: Graduation in any stream AND 6 months Administrative, Business Support, and/or customer service experience. 2. Knowledge of MS Office, especially MS Excel Key Competencies & Professional Attributes 1. Accountability & Attention to Detail • Highly responsible, dedicated, and accountable. • Capable of handling responsibilities independently with minimal supervision. • Ensures 100% accuracy in deliverables with strong attention to detail. 2. Communication & Confidentiality • Effective verbal and written communication skills. • Maintains high levels of confidentiality and integrity. • Demonstrates professionalism, respect, and a positive attitude in all team interactions. 3. Adaptability & Problem-Solving • Adaptable to changing environments and different working styles. • Strong problem-solving skills with the ability to remain composed under pressure. • Quick to respond to urgent situations while maintaining efficiency. 4. Collaboration & Team Support • Empathetic and supportive team player, always willing to help. • Demonstrates a proactive approach in driving team initiatives. • Committed to excellent customer service and fostering a positive work environment. 5. Technical & Organizational Skills • Proficient in Microsoft Outlook, Excel, Word, and PowerPoint. • Strong ability to set priorities, manage time effectively, and meet deadlines. • Passionate about continuous learning and self-motivation in a fast-paced environment. Additional or Preferred Qualifications • 1+ year(s) Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and basic administration work. • Post Graduate degree in relevant fields (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) Candidate Requirements: 1. Required/Minimum Qualifications: Graduation in any stream AND 6 months Administrative, Business Support, and/or customer service experience. 2. Knowledge of MS Office, especially MS Excel. Top skills: 4 areas mainly - Supporting team with a. Hiring coordination and Budget tracking b. Expense reimbursements approvals, device procurement, raising POs etc c. Employee experiences - events, Offsites, lunches/ dinners, gifting etc d. Supporting leaders with calendar, travel Interested Candidates can share your Resume "vaishnavi.s@twsol.com".

Excellent Opportunity !! Hiring Administrative Assistant!! •Immediate to 15-20 Days • Indian Work Hours 9 to 6 • Work from Office JOB DESCRIPTION Broad outline is to support a team of 200 + employees. Job include but not limited to: • Complex calendar management • Travel logistics and expense reporting • Team SharePoint and OneNote creation and/or maintenance • Procurement and management of supplies, hardware and assets • Space management • Headcount management, post job requisitions, set up/onboard new hires • Facility requests • Be an active part of the Business Support community • Morale event planning and organization • Escort business guests Person Should have strong personal values. She/he has to be: responsible, matured ownership driven, good communicator (written and oral), willing to learn and a team player. • Total 3+ years • 1 to 2 years of relevant Admin Assistant skills. • Candidate performance will be measured on types of challenges handled, people abilities, communication. • Any degree education with relevant skills. To apply drop resume to vaishnavi.s@twsol

Hello, Job Description Role: Administrative Assistant Location: Hyderabad Work from Office General shift Notice period: Immediate (10 - 15 days) 5 days working Good Knowledge on MS Tools ( Excel {V-look up and H-Look up}, PPT ) - 4+ Years of exp. Good Communication skills Calendar management: 4 + Years of exp. We are looking for individuals who have determination, flexibility, and initiative along with a high level of attention to detail and focus. We are seeking an experienced and enthusiastic Business Administrator to provide team support. If you thrive in a fast-paced dynamic work environment and are passionate about your role as a business support professional, this might be the role for you. The ideal candidate should be: Self -Driven. Accountable Reliable Growth Mindset Adaptability & works under pressure. Empathy & connecting with team. Responsibilities Duties include but are not limited to: Purchasing equipment, services and supplies, creating purchase orders and processing invoices. Acting as interim approver on team expense reports, ensuring coding accuracy. Planning, organizing off-sites and morale events. Cross collaborating, planning, and support including All Hands, morale events, and other group meetings as needed. Office set up and clean out for incoming and outgoing employees, interns, etc. Qualifications 4+ years experience in an administrative support role or equivalent Effective written and verbal communications skills Maintain the confidentiality of highly sensitive material with tact and professionalism Desire to take on big challenges and the ability to see the big picture as well as the details Ability to react with appropriate urgency to situations and requests Strong attention to detail with problem-solving and troubleshooting skills Strong cross-team collaboration and organizational skills Consistently demonstrate a can-do and customer service attitude Collaborate on planning and support of all-up events including All Hands, morale events and other events as needed. Ability to build effective cross-group working relationships and work collaboratively with people at all levels of the organization Proficiency with Microsoft productivity software including, Word, Outlook, and Excel, as well as knowledge in internal applications including, HeadTrax, Teams, MSExpense2, MyOrder, MS Travel, MSS and iCIMS

Job Title: Executive Administrative Support Job Location: Banglore Job Type: Full-Time-contractual Job Overview: We are seeking a highly organized and proactive Executive Administrative Support professional to manage calendar, travel, event logistics, and resource planning for our organizational leaders. This role requires someone with executive maturity, excellent communication skills, and the ability to manage complex tasks and priorities across multiple stakeholders. The ideal candidate will thrive in a fast-paced, cross-functional environment, demonstrating exceptional problem-solving and decision-making abilities. Key Responsibilities: Calendar Management: Strategically manage the executive calendar, ensuring effective prioritization of meetings, appointments, and logistics based on business needs. Collaborate with key stakeholders to make decisions around scheduling, prioritize high-impact meetings, and manage urgent business needs. Ensure constant communication with the executive and relevant teams to follow up on action items and decisions. Cross-Functional Collaboration and Communication: Act as a liaison between executives, internal teams, and external partners to facilitate the flow of information and ensure alignment with organizational goals. Prepare and direct staff to communicate important updates, best practices, and business insights, maintaining confidentiality and professionalism. Communicate with executive maturity to external partners, third parties, and other senior leaders. Team Management Support: Assist with the hiring, onboarding, and offboarding processes for new employees, vendors, and interns, ensuring a seamless experience. Manage headcount reporting and work closely with HR and Finance teams to maintain accurate staffing data and assist with transitions. Event Coordination and Logistics: Plan, coordinate, and execute events in partnership with leadership, ensuring alignment with business objectives. Lead a team of event planners (if needed) to ensure efficient event execution, leveraging resources to enhance productivity. Evaluate event outcomes and continuously seek opportunities for improvement and efficiency. Resource Management (Expense & Supply Management): Manage and track administrative budgets for events, morale, travel, and office supplies. Ensure compliance with company policies on purchasing, expenses, and budgets, escalating issues to senior management as needed. Coordinate supply management and ensure adequate resources are available for daily operations. Rhythm of Business (ROB): Partner with leadership to develop and manage the annual rhythm of business (ROB), including executive meeting schedules and fiscal year planning. Ensure all relevant stakeholders are aware of upcoming meetings, deadlines, and schedules. Advise on scheduling patterns and help manage workloads effectively. Space Management and Planning: Oversee office space management, including desk assignments, meeting rooms, and remote work status. Ensure alignment of space management with team and organizational needs. Travel Management: Coordinate complex travel arrangements, including flights, accommodations, transportation, and itineraries for executives and teams. Proactively manage logistics during business trips, addressing any changes or issues promptly. Ensure required travel documents are obtained and compliant with company policies. Provide on-site support during business trips when needed. Required Qualifications: 3+ years of experience in administrative support, business support, or customer service, with a focus on meeting scheduling, event coordination, and travel management. Proficiency in MS Office Suite and familiarity with executive-level administrative tools and platforms. Strong organizational and time-management skills with the ability to prioritize multiple tasks and meet deadlines. Excellent communication and interpersonal skills, with a proven ability to collaborate effectively across teams and functions. Ability to manage ambiguity and remain calm under pressure in a fast-paced, dynamic environment. Preferred Qualifications: Bachelors Degree in Business Administration, Human Resources, Marketing, Communications, Psychology, Sociology, or a related field (or equivalent experience). 3+ years of experience managing administrative budgets, including for events, travel, and office supplies. Additional Skills & Attributes: Strong problem-solving abilities and attention to detail. High level of discretion and confidentiality in handling sensitive information. Ability to manage and oversee multiple projects and responsibilities simultaneously. Proactive approach to communication, ensuring all relevant stakeholders are informed. Why Join Us: Work in a collaborative and dynamic team environment. Opportunities for professional growth and development. Competitive salary and benefits package. If you are an organized, detail-oriented individual with a passion for executive support and cross-functional collaboration, we encourage you to apply!

Job Title: Hardware Management Specialist Location: Hyderabad Estimated Start Date: Immediate Contract Duration: 18 months Work Schedule: Shift Timing: 9:00 AM - 6:00 PM (Monday to Friday) Overtime: No overtime required Work Type: Office-based job JOB DESCRIPTION Top skills: Proficient in verbal and written communication. Ability to build effective cross-group working relationships. Team support, hardware requests, raising POs, and any required admin support for the team. Event planning, travel planning, and asset management. Proficiency in Outlook, Word, Excel, PowerPoint Typical Day in the role: Day to day administrative support to the Team. - Daily interaction with the team members to unblock and facilitate the required support. Here is the brief description of the qualities we are expecting: Problem solving through creativity and innovation Excellent communication skills Job prioritization and multitasking Excellent time management skills Quick learner of processes and tools Here are some of the responsibilities: Assist in calendar management and meeting logistics. Manage travel bookings (International and Domestic). Cross collaborating, planning, and support including All Hands, morale events, and other group meetings as needed Work with the Real Estate and facilities team for workplace improvement and management. Purchasing equipment, services and supplies, creating purchase orders, managing accruals and processing invoices. Manage new employee onboarding, shift rostering, reporting allowances to payment team and facilitating transportation. Manage hardware allocation and maintain asset inventory tracking.

EXECUTIVE ASSISTANT: Manage calendars and schedule meetings across internal, external, and personal commitments. Oversee inboxes and communication channels (email, WhatsApp, etc.) to ensure timely responses. Coordinate comprehensive travel arrangements including flights, accommodations, itineraries, and visa processing. Prepare, organise, and maintain documents such as reports, presentations, and contracts. Serve as the primary point of contact, filtering calls, meetings, and requests. Liaise with department heads to track progress & ensure timely completion of tasks. Compile and deliver daily briefs, reports, and executive summaries. Handle sensitive and confidential information with the highest level of discretion. Provide support for internal and external special projects or initiatives Coordinate with external stakeholders including vendors, agencies, and partners. Assist in developing presentations, pitch decks, and conducting research as needed. Organise personal appointments, set reminders, and manage occasional errands. Design and implement systems to automate and streamline repetitive tasks.

Dear Candidate, Greetings We are hiring for Executive Assistant the Job Description is mentioned below for your reference Role & responsibilities Calendar & Schedule Management: Plan, organize, and maintain calendars, appointments, and schedules for senior leadership. Meeting Coordination: Organize meetings, set agendas, track action points, and coordinate with leadership for follow-ups. Travel & Logistics: Manage travel bookings, logistics, and itinerary planning. Communication & Correspondence: Draft professional emails, meeting minutes, and business communications. Document & Report Management: Organize key documents and reports. Assist with data analysis and prepare presentations as needed. Coordination & Collaboration: Liaise with internal teams and leadership to ensure smooth information flow and follow-up actions. Office Tools Proficiency: Strong working knowledge of MS Excel, Word, PowerPoint, and Outlook. Adaptability & Initiative: Handle multiple tasks, take initiative, and adapt to dynamic priorities and leadership requirements If interested kindly share your Updated Resume at mansi.shinde@bseindia.com Regards, Mansi Shinde

Responsibilities Attend meetings with the MD and take detailed notes with clear action points Track follow-ups and ensure timely execution across departments Assist in preparing reports, documents, and presentations Coordinate with Operation, HR, BD, admin, accounts, and external stakeholders Manage the MDs priorities, reminders, calendar, and travel Support in social media or brand-related tasks when required Desired profile of the candidate : Excellent communication in English and Hindi (Preferably Marathi) High ownership and proactive attitude Comfortable with Google Drive, Excel, WhatsApp Web, Zoom, Canva Discreet, trustworthy, and organized.

Job description About Client Hiring for One of the Most Prestigious Multinational Corporations! Job Title : Senior Associate / Lead / Sr. Lead - Virtual Assistant Qualification : Any Graduate or Above Relevant Experience : 5 to 8 Years Must Have Skills : International Process Virtual / Executive assistant Calendar Management MIS Travel booking MS Excel Roles and Responsibilities : Responsible for Administrative Services, like calendar bookings, Travel & Expense, Reports, Presentation , Excel , Cost & Budgeting, Travel management , Schedule meetings etc. Handled International clients Interacting with Stakeholders. Good communication skills with have proven ability in handling client/vendor calls and good email writing skills. Responsible for timely and accurate MIS reports on a weekly/monthly basis. Ability to prioritize items. Perform tasks with a high degree of accuracy and consistency, in a timely manner. Create and maintain operational documents and perform activities accordingly. Candidate should be a Graduate or a Post Graduate. Exceptional communication skills (Verbal and Written). Proficiency in tools such as MS Word, MS Office and Excel. Open to rotational shifts. Any women candidates from Sabbatical is welcomed. Location : Pune/Mumbai CTC Range : Upto 14 LPA Notice period : Immediate joiner Shift Timing : Night Shift (US) Mode of Interview : Virtual Mode of Work : Hybrid -- Thanks & Regards, Lakshmi PS HR Analyst Black and White Business Solutions Pvt Ltd Bangalore, Karnataka, INDIA. Direct Number: 080-67432489 | WhatsApp 7892150019 lakshmi.p@blackwhite.in | www.blackwhite.in ************** Please refer your Friends***************

Role: Executive Assistant/Personal Assistant to MD (Female Only) Exp: 2+ Years Job Location: Thane, Mumbai Salary: 3 to 4 LPA Education: Graduate Skills: Calendar Management, Communication Handling, Documentation, and Administration Support to the MD

Assist senior management in daily activities. Manage calendar, appointments & travel arrangements. Draft & manage emails, documents & presentations. Coordinate meetings, prepare agendas & take minutes. Follow up on tasks and ensure timely completion. Required Candidate profile Strong communication & interpersonal skills. Ability to multitask & work under pressure. Excellent organizational & time-management abilities. Proficient in MS Office (Word, Excel, PowerPoint).

Adroit Group is urgently hiring Manager Strategy & Alliance for Noida Sec -132 Location: Experience: 2 - 5 yrs Qualification: Any Graduation Remuneration: 3.6 - 4.8 LPA Roles & Responsibilities: Daily Reporting to Director Calendar Management Exploring New Avenues Data Compiling Performance Management PowerPoint presentation Skills Coordinate on Zonal Level for case initiation from Bank & NBFC Skill Required: Good communication skills Must have good knowledge of MS Excel & MS Word Well versed in writing Excellent knowledge of MS PowerPoint Pleasant Personality *Preference: Only local & short notice candidates will be preferred. Interested Candidates kindly Email your CV on hr@adroitvaluation.com or WhatsApp on 8448193500 Note: Please must mention the Position name is Subject Line while share the Resume

Role & responsibilities -Willingness to travel frequently to our manufacturing units Harohalli and Hosur. -Fluent in English (written and spoken) -Tech-savvy and well-versed in social media and employer branding initiatives -Go-getter attitude with the ability to work independently and take initiative -Strong interpersonal skills with the ability to understand and anticipate the MDs expectations and work style -Professional, discreet, and organized

Core Responsibilities: Calendar Management : Managing and organizing the executive's calendar, scheduling appointments, meetings, and events, and prioritizing time effectively. Communication Management: Screening and directing phone calls and emails, managing correspondence, and acting as a point of contact for internal and external stakeholders. Meeting Coordination: Scheduling, organizing, and preparing for meetings, including booking rooms, preparing agendas, and taking minutes. Travel Arrangements: Planning and booking domestic and international travel, including flights, accommodations, and transportation. Document Management: Organizing and maintaining files, preparing reports and presentations, and managing confidential information with discretion. Expense Management: Processing expense reports, tracking expenditures, and ensuring timely reimbursement. Project Support: Assisting with special projects, coordinating resources, and tracking progress. Administrative Support: Handling general administrative tasks such as ordering supplies, managing office inventory, and maintaining a smooth office environment. Key Skills and Qualities: Communication Skills: Excellent verbal and written communication skills are essential for interacting with various stakeholders. Organizational Skills: Strong organizational abilities are crucial for managing complex schedules, coordinating events, and prioritizing tasks. Discretion and Confidentiality: EAs handle sensitive information and must maintain the utmost discretion and confidentiality. Problem-Solving Skills: EAs are often required to troubleshoot issues and find solutions to unexpected problems. Proficiency in Office Software: EAs need to be proficient in using Microsoft Office Suite and other relevant software. Time Management: Efficiently managing time and prioritizing tasks is crucial for both the EA and the executive they support. Adaptability: EAs must be adaptable to changing priorities and able to handle multiple tasks simultaneously.

Key Responsibilities: Calendar Management Communication Desired summary reports to management after coordination with senior personal Documentation Travel Arrangements Meeting coordination and minutes preparation and follow up for open points

Role Summary: We are looking for a dynamic and detail-oriented professional to serve as the Executive Assistant Business Strategy to the Managing Director (MD). This strategic role goes beyond traditional EA responsibilities, supporting the MD in business planning, market research, operational follow-ups, and execution of high-impact initiatives across departments. The role offers a front-row seat to leadership decision-making and business strategy in action. Key Responsibilities: Strategic Support: Assist the MD in analyzing and monitoring strategic projects, business performance, and growth initiatives. Coordinate with cross-functional leaders to ensure timely execution of MD-led strategic goals. Conduct market and competitive research, prepare executive briefs, and assist in business reviews and annual operating plans. Communication & Coordination: Act as a bridge between the MD and internal/external stakeholders, ensuring clear and timely communication. Prepare business presentations, reports, and dashboards for internal and external meetings. Manage official communication on behalf of the MD with professionalism and confidentiality. Operational Efficiency: Track, monitor, and follow up on key action points from meetings and reviews chaired by the MD. Liaise with departments like Sales, Manufacturing, HR, and Finance for data and insights as required. Prepare minutes of meetings, ensure follow-through on decisions taken, and report back on status. Administrative Support: Calendar management, travel planning, meeting scheduling, and document organization for the MD. Handle sensitive and confidential information with discretion. Support daily business operations and ensure the MDs time is optimally utilized. Key Requirements: Education: Graduate/Post-Graduate in Business Administration, Strategy, or a related field (MBA preferred). Experience: 510 years of experience in a similar strategic/EA role, preferably with top management or promoters. Skills: Strong business acumen and understanding of organizational dynamics. Excellent communication, coordination, and presentation skills. Proficiency in MS Office Suite (Excel, PowerPoint, Word) and report building. Analytical thinking with problem-solving ability. High level of integrity, discretion, and ability to handle confidential information. Personal Attributes: Self-motivated, proactive, and result-oriented. Comfortable working in a fast-paced and dynamic environment. Strong interpersonal skills with ability to manage multiple stakeholders. Willingness to travel occasionally, if required. Why Join Us: This role is ideal for someone who is looking to grow into a future leadership role by learning directly from the Managing Director. It provides a unique platform to understand the core of business operations and drive strategic projects from the top.

Job Summary: We are seeking an experienced Executive Assistant (EA) to support our Managing Director (MD). The ideal candidate should have a minimum of 1-2 years of EA experience and an overall work experience of 3+ years. This role requires strong organizational, administrative, and communication skills to ensure the smooth functioning of the MDs office. Key Responsibilities: Administrative Support: Manage calendars, schedule meetings, handle calls, emails, and correspondence. Calendar & Travel Management: Coordinate meetings, travel, and ensure preparedness for engagements. Communication Liaison: Act as a bridge between the MD and internal/external stakeholders. Information & Document Management: Organize records, conduct research, and prepare reports. Event & Meeting Coordination: Plan events, conferences, and ensure seamless execution. Financial Assistance: Assist in managing expenses, budgets, and financial transactions. Problem Solving & Confidentiality: Address concerns proactively while maintaining confidentiality.

Position: Personal Assistant to Director Location: Fort, Mumbai, Maharashtra Firm MH Co & Law About Us: MH Co & Law is a boutique legal firm specializing in Real Estate & Property Laws, Regulatory Practice, Family Constitution, Succession, Estate Planning, Trust & Private Clients, and Intellectual Property Rights. We are committed to delivering strategic legal counsel with discretion, precision, and integrity. Role Overview: We are seeking a proactive, highly organized, and discreet Personal Assistant to support the Director/Partner. This role requires someone who can manage both professional and personal tasks with efficiency and confidentiality. Key Responsibilities: - Manage calendar, appointments, and travel arrangements - Coordinate meetings, prepare agendas, and take minutes - Handle confidential documents and sensitive information - Liaise with clients and internal teams - Assist with personal errands and logistics as needed - Maintain task lists and follow-ups Requirements:

Duties and responsibilities Arrange complex international and domestic travel itineraries for executives and leadership teams across the APAC region, including flights, accommodations, ground transportation, and visa requirements Manage travel bookings through corporate travel platforms while ensuring compliance with clients & JLL corporate policies and budget parameters Serve as the primary liaison between travelers, travel agencies, hotels, and airlines to resolve issues and handle special requests Proactively monitor itineraries for potential disruptions and implement contingency plans when necessary Process and reconcile travel expense reports, ensuring accurate documentation and timely reimbursement Research, negotiate, and secure competitive rates with airlines, car rental companies, and hotels while identifying opportunities for cost optimization Prepare weekly or monthly reports as required in Excel and publish to management, including travel spending analytics Generate regular reports on travel spending and assist the Finance team with employee reimbursements for travel-related expenses Review and verify invoices and credit card transactions related to travel bookings for accounting and audit purposes Maintain up-to-date knowledge of travel regulations, visa requirements, airline rules, and company travel policies for various APAC countries Required Qualifications & Experience Bachelor's degree in Business Administration, Hospitality Management, or related field 5+ years of experience in corporate travel coordination or similar role Demonstrated experience managing travel arrangements for executives in a multinational environment Proficiency with travel booking systems and expense management software Strong understanding of international travel logistics and requirements across APAC countries Excellent communication skills, with fluency in English and preferably one additional Asian language Exceptional organizational ability with strong attention to detail Proven ability to work under pressure and manage multiple competing priorities Availability to respond to urgent travel needs outside standard business hours when necessary Person with less experience will be consider as the Travel Coordinator Preferred Skills Experience working in a global professional services or real estate organization Knowledge of JLL travel policies and procedures Additional language skills relevant to the APAC region Experience with travel risk management and duty of care protocols Understanding of corporate travel expense management and optimization Previous experience supporting C-suite executives or senior leadership Familiarity with sustainability initiatives related to corporate travel.

About Bhanzu Bhanzu, founded by the world's fastest human calculator is a math-learning platform with a meticulously designed curriculum that helps students become 4x quicker and better at math by nurturing their cognitive abilities and building their core math acumen. The vision of Bhanzu is to build the most thought-through math curriculum using personalized AI-aided methodology, which builds confidence in students, by enabling them to apply math in the real world. The Opportunity We're seeking a highly organised and proactive Executive Assistant to provide exceptional support to our CEO and ensure their day-to-day operations run smoothly. You'll be the go-to person for scheduling, communication, and various administrative tasks, freeing them up to focus on strategic initiatives. Responsibilities: Act as the primary point of contact for employee queries during night hours. Support onboarding, orientation, and employee documentation processes. Maintain accurate employee records within HR systems. Manage attendance, leave tracking, and time-off requests. Monitor and maintain office supplies for the night team. Handle email communication and prepare reports for HR-related tasks. Monitor adherence to company policies and statutory regulations. Conduct routine audits to ensure compliance with organizational standards. Plan and execute team-building activities or virtual check-ins for night shift employees. Address employee concerns promptly and escalate critical matters to senior management as needed. Requirements: Bachelors degree in Human Resources, Business Administration, or a related field. Previous experience in HR administration, ideally in a night shift environment. Comprehensive knowledge of HR policies, procedures, and best practices. Proficiency in HR management systems and MS Office tools. Strong verbal and written communication skills. Ability to handle confidential information with integrity. Outstanding organizational and multitasking skills. Willingness to work night shifts and meet time-sensitive needs.

JD for the position of Executive Assistant to Director. Being the point of contact for general communications with the Director. Making travel arrangements for the executive officer they work for and keeping track of their itineraries. Planning and scheduling meetings. Recording the meeting (if required). Researching and organizing data to represent the senior management, which may include directors, executives, and committees. Handling memos, reports, invoices, and related documents, including sensitive information. Keeping confidential information. Using technical tools and software such as the Microsoft Office Suite, especially text processing software and Excel spreadsheets.

Job Summary: We are seeking an experienced Executive Assistant (EA) to support our Managing Director (MD). The ideal candidate should have a minimum of 1-2 years of EA experience and an overall work experience of 3+ years. This role requires strong organizational, administrative, and communication skills to ensure the smooth functioning of the MDs office. Key Responsibilities: Administrative Support: Manage calendars, schedule meetings, handle calls, emails, and correspondence. Calendar & Travel Management: Coordinate meetings, travel, and ensure preparedness for engagements. Communication Liaison: Act as a bridge between the MD and internal/external stakeholders. Information & Document Management: Organize records, conduct research, and prepare reports. Event & Meeting Coordination: Plan events, conferences, and ensure seamless execution. Financial Assistance: Assist in managing expenses, budgets, and financial transactions. Problem Solving & Confidentiality: Address concerns proactively while maintaining confidentiality.

Role & responsibilities Manage calendars, appointments, and meeting schedules for senior management Prepare, proofread, and format reports, presentations, and documents using MS Excel and PowerPoint Handle confidential information with integrity and discretion Organize and coordinate meetings, events, and travel arrangements Assist in preparing MIS reports, tracking project progress, and maintaining action item logs Follow up on internal and external communications and deadlines Maintain digital and physical records in an organized manner Support in drafting official emails, memos, and business correspondence Provide support on ad-hoc tasks and projects as required by the leadership team