1778 Calendar Management Jobs - Page 34

Urgent Opening for Executive Secretary- Magazine - Admin - Chennai Posted On 02nd May 2016 06:51 AM Location Chennai Role / Position Executive Secretary Experience (required) 3 plus years (Male preferred) Description Our Client is a weekly magazine published in , . PositionExecutive Secretary to MD LocationChennai Exp3 to 4 years (Male) : Managing diaries and making appointments Booking rooms and travel arrangements Preparing and distributing papers and documents for meetings Taking minutes Dealing with post Drafting letters and other documents, such as PowerPoint presentations Maintaining filing systems Answering the phone and answering queries Photocopying and printing Using various computer packages - Word, Excel, PowerPoint Short hand preferred Travel along with MD If interested, please share your updated profile along with CTC details Send Resumes to bincy.expertiz@gmail.com -->Upload Resume

Urgent opening for Executive Assistant/Personal Secretary-Mumbai Posted On 16th Jul 2015 12:07 PM Location Mumbai Role / Position Executive Assistant Experience (required) 2-4 years Description Our Client is the worlds largest media group and the global leader in understanding how brands can connect with peoples lifestyles and the environments they engage with. Provide confidentialexecutive level support Managing and coordinating with regards to admin functions Coordinating for overseas meetings Maintainingconfidentialdetails of the company Fixing Appointments, Diary management & Scheduling of meetings Coordinating with clients Telecom Bookings Coordinating and follow-up with other departments and group organizations Answering and managing incoming calls Key Skills Committed, Ambitious and Friendly and Polite Excellent Communication skills Comfortable in talking to people and a good listener. Send Resumes to sbharathwajan.expertiz@gmail.com -->Upload Resume

HIRING FOR EXECUTIVE ASSISTANT FOR MANUFACTURING CLIENT Position-Executive Assistant: Someone who has experience in the manufacturing field and is reporting to the top management. MBA degree and Male candidate required. Only Male candidates Salary Budge t-30K-40K Work experience-5-10 Years . Location-Chennai INTERESTED CANDIDATE DROP THEIR RESUME AT leadhrspl@gmail.com CONTACT PERSON-PRACHI CONTACT NO-8009722626

Urgent opening for an Front Office cum Receptionist - Media - Chennai Posted On 10th Feb 2016 06:38 AM Location Chennai Role / Position Front Office cum Receptionist Experience (required) One plus year Description Our Client a leading 360 degree Advertising agency based in Chennai Designation: Front Office cum Receiptionist Location: Chennai Experience: 1to 3 yrs : Provide confidentialexecutive level support Managing and coordinating with regards to admin functions Coordinating for meetings Maintainingconfidentialdetails of the company Fixing Appointments, Diary management & Scheduling of meetings Telecom Bookings Coordinating and follow-up with other departments and group organizations Answering and managing incoming calls Key Skills : Committed, Ambitious and Friendly and Polite Excellent Communication skills Comfortable in talking to people and a good listener. Please let me know whether you would be interested Send Resumes to girish.expertiz@gmail.com -->Upload Resume

Urgent opening for Executive Secretary-Mumbai(Jogeshwari) Posted On 16th Jul 2015 12:44 PM Location Mumbai(Jogeshwari) Role / Position Executive Secretary to MD Experience (required) 2-3 years Description Our client focuses exclusively on Advertising and Media Services Position :ExecutiveSecretary to MD Location:Mumbai(Jogeshwari) Qualification Any Graduate or PG Provide confidentialexecutive level support Managing and coordinating with regards to admin functions Travel booking and Ticketing Coordinating for overseas meetings Maintainingconfidentialdetails of the company Fixing Appointments, Diary management & Scheduling of meetings Coordinating with clients Telecom Bookings Coordinating and follow-up with other departments and group organizations Answering and managing incoming calls Key Skills Committed, Ambitious and Friendly and Polite Excellent Communication skills Comfortable in talking to people and a good listener. Send Resumes to girish.expertiz@gmail.com -->Upload Resume

Role & responsibilities Manage expense reports, coordinate travel arrangements, schedule and arrange meetings, screen and prioritize communications Maintain department organizational charts, answer phone overflow and make call backs Proof and format documents/correspondence, enter contact information into contact management system, maintain file system for contracts and other important documents Handle and organize incoming mail, review vendor mailings of products and report findings Coordinate department gatherings/meetings Work with confidential materials with minimal supervision Perform other generic office activities Desired Candidate Profile Graduate (Bachelors degree) 1-6 years experience in an EA/ PA/ Secretarial role Must demonstrate strong organizational development skills, with knowledge of computer and internet. Strong verbal/written communication skills, problem solving skills, coordination and time management skills, friendly disposition, good telephone etiquette and ability to multitask Demonstrated ability to interface effectively and decisively with other units, departments and outside agencies Requires the ability to work well with all levels of internal management and leadership staff Hindi will be added advantage

Role & responsibilities Manage expense reports, coordinate travel arrangements, schedule and arrange meetings, screen and prioritize communications Maintain department organizational charts, answer phone overflow and make call backs Proof and format documents/correspondence, enter contact information into contact management system, maintain file system for contracts and other important documents Handle and organize incoming mail, review vendor mailings of products and report findings Coordinate department gatherings/meetings Work with confidential materials with minimal supervision Perform other generic office activities Desired Candidate Profile Graduate (Bachelors degree) 1-6 years experience in an EA/ PA/ Secretarial role Must demonstrate strong organizational development skills, with knowledge of computer and internet. Strong verbal/written communication skills, problem solving skills, coordination and time management skills, friendly disposition, good telephone etiquette and ability to multitask Demonstrated ability to interface effectively and decisively with other units, departments and outside agencies Requires the ability to work well with all levels of internal management and leadership staff Hindi will be added advantage Only Females will be considered for this role.

Key Roles & Responsibilities: Assist Managing Director in coordination with HODs. (e.g. follow up, Zoom call meetings arrangement, ticket booking, (Hotel, Air). Coordinate for new business (including proposal Emailing, Conference, New & Existing Contract), scheduling meetings and releasing of MOM. Drafting and sending courtesy emails, calling on behalf of the managing director. Key administrative & business support to MD, Directors & Senior Management. Manage the life style of CMD as per requirement & take care about their basic all needs and requirments time to time. Management and oversight of business projects. Event Management & Present the Award Shows. Organising & Hosting Events- Cricket Tournaments, Singing Competition, Dancing Competition & Acting Competition. Client Contract Management & Maintain the healthy relationship between Sone India & Client. Ready to travel at any place or any time as per requirment of particulars. Corrdination with Vendor & negotiate the price as per demand. Campus Recruitment Planning, Cricketers Planning, Team Management Skills : - EA, PA, Secretary Responsibility, Calendar Management, Travel Arrangement, Conference, MOM, Event Management, Administration, Documentation, Email Drafting, Vendor Coordination, Communication Skills, Hotel Booking, MS Office, Project Management

Role & responsibilities Administrative Support Manage the Directors calendar, schedule meetings, and coordinate appointments. Handle travel arrangements (flights, hotels, itineraries, visas). Prepare and organize documents for meetings, presentations, and reports. Draft, review, and manage correspondence on behalf of the Director. Communication & Coordination Act as the point of contact between the Director and internal/external stakeholders. Screen and prioritize emails, calls, and requests. Maintain confidentiality of sensitive information and communication. Liaise with senior management and other departments on behalf of the Director. Project & Task Management Track action items and follow up on delegated tasks and project timelines. Assist in the planning and coordination of business initiatives and events. Compile data and prepare reports, dashboards, or summaries as needed. Meeting & Event Support Organize internal and external meetings, including venue setup and materials. Take minutes, note key decisions, and ensure timely follow-up. Coordinate logistics for board meetings, offsites, and team events. Document & File Management Maintain records, reports, and other important documents in an organized manner. Ensure proper documentation and file retrieval systems are in place. Discretion & Judgment Exercise sound judgment and professionalism in all interactions. Handle confidential matters with discretion and integrity. DAY SHIFT (9am-6pm/ 10am-7pm)

Roles and Responsibilities Manage executive calendars, schedule meetings, appointments, and travel arrangements. Handle secretarial activities such as letter drafting, email management, and phone calls. Coordinate office operations including follow-ups on tasks and projects. Plan presentations using PowerPoint slides and prepare reports for executives. Provide administrative support to senior management team members. Provide administrative support to Head Business SRMB STEEL in.Performing day to day tasks such as maintaining MIS,files and processing paperwork etc. Getting members of a group to work together to accomplish tasks.Responsible for arranging any departmental events like Felicitation, meeting for business team etc. Advise on conflicting events and carry out multiple rescheduling as necessary. Sort, prioritize and draft internal and external correspondence as needed. Schedule meetings, including regular team meetings, and provide administrative support to meetings. (organize attendees ,venues and relevant refreshment requirements).Managing his calender and travel requirements.

Provide direct support to the Director Maintain calendar, schedule meetings, and organize traveRoles & Responsibilities:

Role & responsibilities 1. Administrative Support 2. Time Management 3. Communication & Liaison 4. Project & Task Management 5. Personal Errands (if required) 6. Confidentiality & Discretion Skill Required Excellent organisational and time management skills Strong written and verbal communication Tech-savvy (Microsoft Office, Google Workspace, scheduling tools, etc.) High attention to detail Ability to multitask and prioritise effectively Professionalism and discretion

Order Processing: Manage and process sales orders accurately and in a timely manner, ensuring all details are complete and accurate . Customer Support: Serve as a primary point of contact for customers, addressing inquiries, resolving issues, and providing excellent customer service to maintain strong relationships. Communication: Facilitate communication between the sales team, customers, and internal departments to ensure seamless information flow. Sales Support: Assist the sales team in preparing sales presentations, proposals, and contracts. Provide necessary support to ensure the team meets or exceeds sales targets. Data Management: Maintain and update customer and sales-related data in the CRM system. Generate reports and analyse sales data to identify trends and opportunities. Coordination: Coordinate with various departments, such as marketing, logistics, and finance, to ensure all aspects of the sales process are aligned and efficient. Documentation: Prepare and maintain accurate documentation related to sales activities, contracts, and customer interactions. Administrative Support: Provide administrative support to the sales team, including scheduling meetings, managing calendars, and handling travel arrangements.

Scheduling the Director’s calendar and managing his correspondence including his agendas, mail, email, calls, travel arrangements, client management Prepare reports, presentations data, maintain files, records, correspondence for meetings Required Candidate profile Male/Female candidate Any graduate Location : Irungattukottai ( Cab from Poonamalllee) Location: Kannivakkam( Cab from Tambaram) Kindly reach us Gokuladevi 8668041213 adducoindia@gmail.com

Role & responsibilities Job Title: Executive Assistant to Senior Leadership Location: Chennai, Tamil Nadu Organization: Maxivision Group of Eye Hospitals Department: Executive Office Reports To: Chairman & Senior Leadership Team Job Summary We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and strategic support to the senior leadership team, primarily based out of our corporate office in Chennai . This individual will play a critical role in enhancing the effectiveness of leadership by managing schedules, facilitating communication, and supporting key projects and operational tasks. Key Responsibilities Manage and maintain executive calendars, schedule meetings, and coordinate appointments across departments and locations. Organize travel itineraries, accommodations, and logistics for national and international travel. Draft, review, and manage high-level correspondence, reports, and presentations. Handle confidential and sensitive information with discretion and professionalism. Assist in preparing documents for board meetings, reviews, and strategic discussions. Coordinate with department heads, hospital administrators, and external partners as needed. Track project milestones, meeting follow-ups, and strategic deadlines on behalf of the leadership team. Support in planning corporate events, meetings, and internal communications. Act as a liaison between the leadership and various internal and external stakeholders. Perform general administrative tasks, such as filing, expense reporting, and office resource management. Preferred candidate profile Bachelors degree required; masters degree or MBA is a plus. Minimum 8 years of experience in an executive assistant or administrative support role, preferably in healthcare, hospitals, or service sectors. Excellent written and verbal communication skills in English (proficiency in Tamil is an advantage). Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with calendar and project management tools. Strong organizational skills with the ability to multitask, prioritize, and meet deadlines. High level of integrity, confidentiality, and attention to detail. Ability to work in a fast-paced environment and manage tasks with minimal supervision. To Apply: Send your updated resume and cover letter to madhu.n@maxivision.in or WhatsApp :9100223452 with the subject line Executive Assistant Chennai” .

About Solitaire: Since its inception, Solitaire has endeavoured to become an inspiring icon of marvellous engineering and dedicated leadership. By reaching momentous milestones, the brand has been creating an aura of excellence and has carved a distinctive niche for itself. With a clear vision for the future and a passion for making it happen, Solitaire has created outstanding structures that exude sheer brilliance. Supported by the right knowledge, a passionate team, and shining ideas, Solitaire is home to more than 3500+ content families and various businesses. By keeping its core values and customer satisfaction as the founding principles, Solitaire has crossed set boundaries in the real estate industry to become Pune's Most Trusted and Innovative Brand. Today, as the brand continues to develop as a full-fledged center of excellence, There is no looking back as we expand our footprint into Mumbai, Goa, Mahabaleshwar, and Jammu & Kashmir. Job Description:- Key Responsibilities: - Support in day-to-day activities, coordination with internal and external stakeholders. - Calendar & travel management, arrange meetings - Credit cards management (Bookings, Payments & rewards management for future travels). must have this knowledge. - Coordination with internal and external stakeholders - Travel management, to ensure tickets get booked by the admin team and payments are made. Our Requirements: Graduate with 4+ years of experience in a similar role Strong communication, organizational, Coordination, and multitasking skills Proficiency in MS Office and digital tools Skills must require : Excellent communication and interpersonal skills Good understanding of business etiquette and professional conduct Experience with calendar tools and coordination platforms Interested candidates can share their CV on prafulla.dixit@solitaire.in

Responsibilities and Key roles: Assist sales team in coordinating sales activities and initiatives. Manage and respond to inquiries from customers and prospects promptly. Prepare and follow up on sales quotations, proposals, and contracts. Coordinate the scheduling of sales meetings and appointments. Build and maintain positive relationships with customers Address customer inquiries and concerns professionally and promptly. Follow up with customers to ensure satisfaction and identify potential upsell opportunities. Handle correspondence, emails, and phone calls on behalf of executives, prioritizing and responding as appropriate. Prepare reports, presentations, and other documents as required by executives. Act as a liaison between executives, departments, and external stakeholders.

Designation Executive Assistant to Director Location – Navarangpura (Ahmedabad) Salary – 10 LPA to 16 LPA Education – Any Engineer Experience – 10 to 17 Years Website – https://mbphenix.com Job Description: We are seeking a proactive and detail-oriented Executive Assistant to support our Director with day-to-day administrative tasks and strategic coordination. The ideal candidate is highly organized, discreet, and capable of managing multiple priorities efficiently. Key Responsibilities: Manage the Director’s calendar, appointments, and travel arrangements Prepare and edit reports, presentations, and correspondence Organize and coordinate meetings, including agenda preparation and minute-taking Act as a liaison between the Director and internal/external stakeholders Assist with research, data collection, and special projects as required Handle confidential information with discretion

Key Responsibilities: Calendar Management Communication Desired summary reports to management after coordination with senior personal Documentation Travel Arrangements Meeting coordination and minutes preparation and follow up for open points Administrative Support Reporting & Documentation Qualification: Graduate in Industrial Eng. Or chemical Experience: Around 3-5 years in manufacturing industries preferably chemicals Computer knowledge: Excel, Word, PowerPoint Qualifications & Skills: Strong communication, organizational, and time-management skills. Proficiency in MS Office (Excel, Word, PowerPoint). Ability to multitask and prioritize tasks effectively. Previous experience in executive support or administrative roles is preferred

JD FOR EXECUTIVE ASSISTANT:- Aware about G- Suite, MIS ,handling software. Comfortable to travel while meetings ,maintaing Itinerary, Schedule Meetings, Block Calenders etc Job Location:- Indirapuram,Ghaziabad Sal:- Upto 70k

Role & responsibilities JOB DESCRIPTION Executive admin will have the following key responsibilities 1. Will be supporting a team of 500 2. Calendar Management on request 3. Training logistics like conf room booking, AV validation, seating etc 4. All Hands logistics MPR booking, AV setup, seating etc 5. Organization level – Schedule meeting at Organization level 6. Morale Events a. Organizing team outings (when offices open) b. Procuring Gifts and Gift Vouchers c. Organizing fun activities 7. PO Management (Creation, Invoice tracking, accruals etc) 8. Working with suppliers and aligning with MS SML team – Vendor and FTE onboarding 9. Expenses – review the expenses submitted by managers, familiarity with Concur Preferred candidate profile

Role & responsibilities Manage and maintain Executive calendar on a regular basis to ensure prompt & accurate scheduling. Occasional evening and weekend calendar adjustments may be needed. • Coordinate domestic and international travel, including on-the-ground logistics. Coordinate scheduling and logistics (e.g. Outlook meeting requests, room booking, venue selection, catering etc.) for staff meetings & offsite events. • Prepare and submit expense reports in MS Tool in a timely and compliant manner. Review and check expenses for the team. • Track team finances & generate timely & accurate reports. • Provide general administrative support for a geographically distributed team. Extend support to manage the India ROB calendar. To successfully perform the tasks, we expect the candidate to possess the following • Intermediate knowledge of MS Office and cloud-based applications (SharePoint) • Ability to collaborate in a team environment Ability to professionally interact with leaders • Ability to quickly learn and adopt new technologies and processes • Great communication and organizational skill • Multitasked, able to work under pressure • Possess discretion and confidentiality Thrives in a fast-paced, demanding environment and work within deadlines with flexibility Additional Skills/ requirements: Candidates having worked in a shared facility to fulfill travel and expense management requests for a large audience will be preferred. Candidate Requirements: 7-8 years of experience in a similar capacity who has worked on outlook and calendar • Communication, Travel & expense management Minimum Degree Qualification NEED AN IMMEDIATE JOINEE. • The experience of the resource needs to be purely into EA background. Profiles with facilities background will not be considered . Top 3 skills; Calendar management and emails responses, who has understanding of managing Travel & transportation bookings, filing & validating expenses, online tools, communication Good with MS Tools, Stakeholder Communication; strong communication skills and most important should be a multi tasker. Preferred candidate profile Perks and benefits

Role & responsibilities Job Description: Experience: 2 to 10 years Top 3 skills: Good communication, Calendar Management, should have hands on experience in Teams event. • Act as a point of contact, and subject matter expert, for all Azure Core administrative needs for location. Lead new hire onboarding and offboarding. Lead procurement of new hire equipment (seeking RTM input) and work with team admin to determine necessary equipment return for offboarding employees. • Manage seating maps and support individual and group seating requests. Partner with administrative staff across Core to assist with planning and coordinating larger group meetings and morale events. Site admin: responsible for obtaining details from team admin for planning event. Team admin: responsible for providing adequate notice in requesting site admins support and providing details required for executing event. Partner with support staff across the organization to ensure consistent experiences. Anticipate needs; make administrative decisions and requests for information on behalf of onsite team leaders based on understanding of the various business group priorities. Ensure compliance with administrative operations policies and procedures. Be detail oriented and have consistent and timely follow through to ensure successful outcomes. Preferred candidate profile Perks and benefits

Responsibilities: * Manage director's calendar, schedule meetings & appointments. * Prepare MOMs, travel arrangements & secretarial tasks. * Use Google Sheets for data management. * Strong Followups * Delegation task * Good communication skills. Annual bonus

Hiring Alert!!! Greetings from Teamware Solutions Role: WM Admin Location: Mumbai Experience: 2-4 Years No tice Period: Immediate Skills: Travel Management, Calendar management, Meeting Coordination, Communication Skills Apply Now: srividhya.g@twsol.com Essential Qualifications and Experience Needed • Strong communication and influencing skills • Strong sense of ownership and accountability for work • Strong understanding of Office Management • Ability to create and work with conflicting priorities • Ability to work with senior business leaders • Ability to maintain a high level of accuracy in preparing and entering information • Very effective organizational skills • Computer skills including in MS Excel, Word & MS PowerPoint • Excellent interpersonal and team building skills • Strong analytical and problem-solving skills • Attention to detail and high level of accuracy Desired Skills / Experience • Junior/ graduate level experience with strong potential and willingness to learn • Managing team administrative activities • Maintaining office supplies (stationary) & coordinating with vendors • In-house accommodation management and co-ordination with employees • Helping with people-engagement programs • Multi-tasking within a high-pressure business environment