1778 Calendar Management Jobs - Page 33

India's No:1 Brand BroachCutter Drilling Machines Pvt. Ltd JOB DESCRIPTION R esponsible for handling a wide range of administrative and executive support-related tasks to free and allow the MD maximum time on strategic tasks and keep the MD organized and productive. The Executive Assistant (TA) will serve as the main point of contact for internal and external stakeholders on all matters pertaining to the MDs Office. The EA also serves as a liaison to Top Management; organizes and coordinates executive outreach and external relations efforts; and oversees special assignments. Respond to emails - Scheduling Project Research Cleaning up data Updating Reports Financial workflows HR / personal related tasks Administrative tasks – Travel Arrangements - Maintenance of AMCs , subscriptions etc – Maintaining and updating papers and paperwork – organising data ( physical and Online/On server) – Taking care of all data backups – Password management – DSC management – follow ups with internal & external staff/vendors etc - Master Data checking & approval KEY RESULT AREAS Manage the MD’s emails & Calendar , prioritize urgent and important issues, organize meetings and appointments, draft and prepare correspondences. Research, prioritize and follow up on incoming issues and concerns addressed to the MD, including those of a sensitive or confidential nature, and determine the appropriate course of action, referral, or response. Compile and prepare reports, and presentations for meetings and conferences. Communicate with Top Management and staff on the MD’s behalf and coordinate logistics for high-level meetings both internally and externally; demonstrating leadership to maintain credibility, trust, and support with staff and external stakeholders. Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary. Work closely and effectively with the MD to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Act as a“barometer,” having a sense of issues taking place in the environment and keeping the MD updated. Provide leadership to build relationships crucial to the success of the organization, and manage a variety of special assignments for the MD. Prioritize conflicting multiple needs, handle matters expeditiously, and proactively and follow through on assignments to successful completion, often with deadline pressures. Any other tasks as required. Apply details below: Contact : HR Team: 7666523051 Email: hrd@broachcutter.net Web: www.broachcutter.net

The Executive Assistant will be responsible for providing executive administrative support, managing and collate product and export oriented reports, facilitating communication, and offering general administrative assistance to the leadership team.

Role & responsibilities To manage and coordinate the daily schedule, meetings, Conferences and appointments. 2. To prepare agendas, reports, and briefing materials for meetings. 3. To take minutes during meetings and ensure follow-up on key action points. 4. To handle travel arrangements, itineraries, and accommodations. 5. To prepare reports, presentations, and correspondence on behalf of the CEO. 6. To maintain confidential documents, records, and databases. 7. Responsible for Screening emails, calls, and requests, responding where appropriate. 8. Responsible for Drafting and proofreading emails, letters, and presentations. 9. To facilitate communication between different departments and executives. 10. To handle office-related administrative duties as required Experience required: 3 to 5 years of experience in a factory/corporate in Secretarial/Executive Assistant role. Preferred candidate profile Any Graduate with good communication Perks and benefits

Draft emails,letters. Coordinate meetings,manage calendars,handle travel plans(domestic & international) Excellent communication skills in English proficient in MS Office (Word, Excel) Age: 35+ years Willingness and readiness to travel If needed.

Job Description We are seeking an experienced Executive Secretary to join our Executive Assistant team and provide secretarial and administrative support to the Leadership Team . This is a collaborative team-based role where you will work alongside other Executive Assistants to coordinate schedules, manage travel, handle expenses, support meetings, and ensure smooth daily operations for multiple senior managers in a fast-paced corporate environment. Key Responsibilities Work closely with other EAs to manage multiple team calendars, schedule meetings, fix appointments, and coordinate domestic & international travel arrangements for senior management. Organise Board Meetings and leadership reviews: prepare agendas, draft minutes, circulate action points, and track follow-ups. Assist with expense management, vendor coordination, and reimbursement processes. Draft professional letters, emails, presentations, reports, and other documents with accuracy and attention to detail. Maintain organised filing systems and confidential records for secure and easy retrieval. Act as a central point of contact for internal departments and external stakeholders as part of the EA team. Coordinate logistics for team events, offsites, and special projects. Proactively support daily workflows, resolve scheduling conflicts, and ensure seamless administrative support within the EA team. Key Skills Required Minimum 4-10 years of experience as an Executive Secretary, Team Secretary, or Executive Assistant in a fast-paced corporate environment (financial services, consulting, or similar preferred). Proven experience in Secretarial Activities, Calendar & Travel Management, Expense Handling, and Board Meeting coordination. Excellent interpersonal and communication skills, both written and verbal. Strong skills in drafting professional letters, emails, presentations, and reports. Proficiency in MS Office Suite (Word, Excel, PowerPoint). Highly organised, detail-oriented, and able to manage multiple priorities as part of a team. Demonstrates confidentiality, professionalism, and integrity. Work Location: Lower Parel, Mumbai (In-office)

Looking for a smart, organized Female Executive Assistant to support senior management with scheduling, travel, communication, and office coordination. Must be discreet, proactive, and skilled in MS Office and time management. Required Candidate profile Female candidate with strong organizational and communication skills, proficient in MS Office, capable of managing executive schedules, travel, and confidential tasks with Proficiency and efficiency.

Seeking a proactive Male Executive Assistant to support senior management with scheduling, coordination, travel, and communication tasks. Must be organized, discreet, tech-savvy, and able to manage time-sensitive responsibilities efficiently. Required Candidate profile Male candidate with strong organizational skills, proficiency in MS Office, excellent communication, and ability to manage calendars, travel, and confidential tasks for senior leadership.

Designation - Personal Assistant, Reporting to MD A "PA in Chemical Industry" could refer to a Personal Assistant supporting someone in the chemical industry, or a Production Assistant within a chemical manufacturing environment. The specific responsibilities would vary based on the role. Personal Assistants focus on administrative and organizational tasks for a manager or executive, while Production Assistants help with the daily operations of a chemical plant, ensuring smooth and safe production. For a Personal Assistant (PA) role, common duties might include: Managing calendars, scheduling appointments, and coordinating travel. Handling correspondence, including emails and phone calls. Preparing reports, presentations, and other documents. Organizing meetings and taking detailed minutes. Running errands and handling personal tasks for the individual they support. Maintaining office files and records. Location - Chakala (Andheri East) Salary - 35 to 50 K Company Website - www.lokchem.com Office timing - 9:30 AM to 6:30 PM Monday to Saturday Age - 24 to 35 Qualifications - Any Bachelors Degree Experience - 3 to 5 Years

Role Overview: The Chief of Staff (COS) will work closely with the Director and leadership team to drive strategic initiatives, improve operational efficiency, and ensure the smooth execution of key business projects. This role is designed for a proactive, results-oriented individual who can manage high-priority projects, facilitate communication, and contribute to the companys growth. Key Responsibilities: Strategic Support: Collaborate with the Director and leadership team on business strategies, providing insights and ensuring alignment across departments. Project Management: Lead and oversee key cross-functional projects, ensuring successful execution and timely delivery. Operational Efficiency: Identify process improvements and help streamline operations to achieve business objectives. Internal Communication: Facilitate communication between teams and provide updates on strategic initiatives. Leadership Development: Mentor senior leaders and support the development of high-performing teams. Executive Support: Manage the director’s schedule and assist with strategic meetings and presentations. Manage internal communications and executive administration. Foster collaboration and mentor senior leadership.

Roles and Responsibilities Manage office supplies and equipment, including ordering and restocking Event Management - Plan and coordinate events, meetings, and conferences. Asset Management - Tracking and maintenance Raising Facility request/services Creating SAP request Calendar Management Booking conference rooms, schedule meetings for Directors etc Travel Management Cab booking, hotel booking, coordinate for Airline ticket etc Expense report filing Skills Required Strong organizational skills Effective communication skills Attention to detail, problem-solving abilities Time management Proficiency in MS Office Knowledge of administrative procedures of business operations Written and verbal communication Preferred Skills Working knowledge of SAP shopping carts Working knowledge of Concur Other Details: Shift timing General Shift WFO - 5 Days Regards Nithin N Contact Details: 8660251618

About Us ISF Industries is a fast-growing engineering company specializing in dairy machinery and turnkey automation solutions. With a strong presence in India and emerging markets, we are driven by innovation, quality, and impact. We're now looking for a proactive Executive Assistant who can think sharp, move fast, and support our Managing Director in scaling the next phase of growth. Why This Role is Unique This isnt just an administrative job. This is a business-critical role that requires you to act as the right hand of the MD. Youll have exposure to high-level strategy, operations, decision-making, and external communication. Your insights, follow-through, and attention to detail will directly impact the company’s direction. What You’ll Do Manage the MD’s calendar, schedule, emails, meetings, and travel Track key projects, deadlines, and follow-ups with cross-functional teams Prepare business presentations, MIS reports, and client communication Represent the MD in internal coordination and external correspondence Conduct basic research and prepare briefing documents when needed Ensure confidentiality in all communications and documents Be the go-to person for ensuring nothing slips through the cracks What We’re Looking For MBA (preferred) with min. of 2 + years of experience in a similar role Excellent written and spoken English communication Proficiency in MS Office, especially Excel and PowerPoint Highly organized, self-motivated, and solution-oriented Ability to handle pressure, multitask, and work independently Strong sense of ownership, accountability, and discretion What You’ll Get Direct mentorship from the MD and exposure to strategic decisions Dynamic, entrepreneurial work environment Competitive compensation and career growth opportunities A chance to make a real impact in a fast-growing company Role & responsibilities

Executive Assistant to DM candidate must have strong followups, meeting schduling , calendar management Etc. salary upto 35k location - Mumbai interested share cv to hrkajal.ec@gmail.com Required Candidate profile Executive assistant to MD / Chairman strong followups / calendar management / meeting arrangements note - female married must salary upto 35k share cv to hrkajal.ec@gmail.com

Role & responsibilities This is a full time position. Applicant is responsible for day to day management of office operations. As assistant to directors, responsible for calendar management, scheduling meetings, online proposal and bid submissions, coordinating with vendors and accounts teams, infrastructure and software management, planning and executing team events. Preferred candidate profile Graduate with atleast 2 years work experience in role as Executive Assistant. Should be familiar working with Microsoft Teams and MS Office Should be fluent in English and Kannada.

Essential Qualifications: Graduation in any field. Required Skills: Strong Communication Skills: Both verbal and written communication skills are essential. Follow-Up Skills: Ability to effectively follow up on tasks, meetings, and projects. Smart & Professional Demeanor: Must be proactive, adaptable, and possess a positive attitude. Basic Excel & Google Drive Proficiency: Ability to handle basic functions in Excel (e.g., data entry, simple formulas) and comfortable with Google Drive tools (Docs, Sheets, etc.). Roles and Responsibilities: Assist Senior Management: Provide support to the senior management with daily administrative tasks. Follow-Up & Coordination: Ensure that all tasks, meetings, and follow-ups are effectively managed. Communication: Act as a point of contact for internal and external communication and correspondence. Data Management: Organize and manage documents, reports, and other critical information using tools like Google Drive and Excel. Scheduling & Planning: Coordinate meetings, appointments, and other activities for the executive. Desired Attributes: Strong attention to detail and time management. Ability to work under pressure and prioritize tasks effectively. Smart and professional demeanor with a keen willingness to learn.

Responsibilities: * Coordinate meetings & events * Manage schedule & calendar * Provide administrative support * Ensure confidentiality at all times * Arrange travel & manage logistics

Role & responsibilities Managing and Supervising day to day house activities. Supervising home improvement and maintenance work. Supervising equipment management. Supervising Kitchen and wardrobe management. Supervising and Executing Office and House admin activities. Responsible for Data Management. Handled all bill payments, petty cash, and ensured reduced expenses through effective vendor Negotiations. Handle stock management, and renewal of household systems such as AC, pest control, aquaguard, and fire extinguishers. Coordinate with vendors for repairs, carpentry, painting, automation systems, sensors, and blinds maintenance. Diet Chart & Menu Supervision Maintaining basic Social Media engagement. Coordinate parties and events, manage guests, including organizing bartenders, caterers, and logistics. Organize travel, visas, forex, and hotel bookings, including domestic and international travel arrangements. Preferred candidate profile Min 2 to 5 years of similar experience Qualification in Hotel Management is a must. Must have staff management experience. Knowledge of MS Office is a must.

Job Description- Executive Assistant Job Description: Has at least 5-6 years of relevant work experience as a virtual assistant is a must Good communication skills with have proven ability in handling client/vendor calls and good email writing skills. Responsible for Administrative Services, like calendar bookings, Travel & Expense, Reports, etc Responsible for timely and accurate MIS reports on a weekly/monthly basis Ability to prioritize items Perform tasks with a high degree of accuracy and consistency, in a timely manner Create and maintain operational documents and perform activities accordingly. Desired candidate profile: Candidate should be a Graduate or a Post Graduate above 50% aggregate is a must Exceptional communication skills (Verbal and Written) Proficiency in tools such as MS Word, MS Office and Excel Open to rotational shifts. Minimum work experience should 6 years in an international BPO/KPO with at least 4+ years as a virtual assistant Any women candidates from Sabbatical is welcomed Working Hours: Should be flexible to work either in US shift (6PM – 2.45 AM) or UK (3 PM – 11.45 PM) Hybrid Working Mode (1 Week WFH/month)

We are looking for a highly organized and professional Personal Assistant to support our Director. The ideal candidate will manage schedules, handle communication, coordinate meetings and travel, and ensure smooth day-to-day operations. Key Responsibilities: - Manage calendar, appointments, and travel. - Handle emails, calls, and correspondence. - Organize meetings and take minutes. - Prepare reports, presentations, and documents. - Maintain confidentiality and support daily administrative tasks. Requirements: - Proven experience in a PA role. - Strong communication and organizational skills. - Proficiency in MS Office. - Discretion, reliability, and attention to detail.

Greetings from Manpower Resources India (P) ltd ! Manpower Resources India Pvt. Ltd is a leading Executive Search & Selection company, caters to recruitment services in Manufacturing, Infrastructure, Engineering & Healthcare domain. We have been mandated by a large global conglomerate for the below mentioned position. Position Name: Technical Assistant to Plant Head ( Dy. Manager / Manager) Location: Jharkhand Qualification : B.E / B. Tech / Diploma in Mechanical / Metallurgy / Production Experience : 6+ Years Job Summary: The Technical Assistant to the Plant Head will act as a key support function, assisting in strategic planning, performance monitoring, operational reporting, and coordination of key initiatives across the plant. This position requires a highly analytical and organized individual with strong communication skills, who can synthesize complex data into actionable insights and ensure the Plant Head is equipped with timely and accurate decision-making information. Key Responsibilities: 1. Strategic & Technical Support Assist the Plant Head with day-to-day operations, strategic reviews, and ongoing project tracking. Support in drafting strategy notes, performance summaries, and cross-functional alignment activities. Follow up on key initiatives, projects, and leadership directives across the plant. 2. MIS & Reporting Prepare and manage comprehensive Management Information Systems (MIS) for operational, technical, and administrative reporting. Track plant KPIs, monthly performance vs. targets, financials, and production metrics. Develop dashboards, variance analysis, and exception reports for leadership review. 3. Data Management & Documentation Create and maintain a centralized data warehouse for reports, presentations, and statistical records. Ensure timely availability of data for internal/external audits, reviews, and corporate reporting. Maintain documentation for plant initiatives, MOMs, SOPs, and compliance records. 4. Presentations & Review Materials Design impactful PowerPoint presentations for board meetings, audits, management reviews, and strategy sessions. Summarize complex data into visual formats for decision-making. Draft speeches, newsletters, and corporate updates on behalf of the Plant Head. 5. Communication, Coordination & Calendar Management Schedule and coordinate meetings for the Plant Head with internal teams (department heads, cross-functional teams) and external stakeholders. Manage the Plant Heads calendarplan engagements, travel itineraries, and important deadlines. Act as a liaison for the Plant Head with: Government authorities, regulatory bodies, and local administration Corporate office, legal, HR, and procurement departments External vendors, suppliers, and service providers 6. Liaisoning & Stakeholder Engagement Coordinate with statutory and local bodies for compliance visits, inspections, and certifications. Represent the plant in local meetings as required by the Plant Head. Handle official correspondence and ensure professional handling of external stakeholder communication. 7. Event Management (Internal & External) Organize and coordinate plant-level events including audits, official visits, celebrations, and training programs. Ensure seamless execution of off-site meetings, CSR activities, and corporate gatherings. Coordinate with admin, HR, and other departments for logistical support and arrangements.

Project COORDINATOR - Coordination with team and NUPPL Coordinating and scheduling the mobile medical unit Scheduling meetings, managing calendars and maintaining records Preparing reports, data and other required records Conduct initial needs assessments and determine areas of assistance by MMU. Conduct evaluation and monitoring of programs. Compile weekly, monthly and quarterly activity reports and submit relevant information to the reporting manager and donor Graduate/ Post Graduate Graduate

VACANCY FOR EXECUTIVE ASSISTANT 1. Experience: 1 to 2 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role. 2. Age: Below 30 3. Salary: As per market standards 4. Educational Qualification: Graduate in any discipline (preferred: Business Administration or similar) 5. Job Description Manage the daily schedule, calendar, and appointments of the Directors, ensuring optimal time utilization. Greet and welcome guests, ensuring a comfortable and professional experience. Plan and arrange travel, including flights, accommodation, and local transport. Manage and prioritize communications such as emails, calls, and correspondence. Track and manage both personal and professional tasks with a focus on prioritization. Prepare reports, presentations, and confidential documents. Support the Directors in ongoing projects through research and coordination. Maintain and process expenses, reimbursements, and monthly reports. Organize meetings, prepare agendas, take minutes, and ensure follow-up actions. Act as a liaison for internal and external stakeholders. Maintain a tracker of professional and personal memberships, ensuring timely renewals. Coordinate medical appointments, maintain health records, and manage insurance documents. Assist with planning and monitoring dietary requirements, liaising with chefs or nutritionists. Oversee the upkeep and technical maintenance of personal and office devices. Coordinate with drivers for scheduling, route planning, and vehicle servicing. Manage meal arrangements from restaurants or chefs, ensuring quality and hygiene. 6. Skills & Competencies Excellent organizational and time-management skills Strong verbal and written communication skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) Ability to multitask and handle confidential information with discretion Problem-solving mind-set and attention to detail Proactive, resourceful, and able to work independently Flexibility and adaptability to changing schedules Company Profile: Prachay is a financial conglomerate based out of Pune consisting of a boutique investment bank, a non-banking finance company and an alternative investment fund. It is one of the biggest arranger and provider of finance to businesses in Maharashtra. Interested candidates can contact at: Office Address Office No. 1401-1402, 14th Floor Next Gen Avenue, Wing B CTS No. 2850, S. No 103 Bahiratwadi, Near ICC Trade Tower, Senapati Bapat Road, Pune -411 016 Email ID: hr@prachay.com Phone Number : 9028666187

Manage calendar, handle correspondence, coordinate meetings, arrange travel, maintain confidentiality, provide admin support, coordinate projects, Key tasks include drafting emails, creating agendas, and overseeing project timelines.

Meeting SLAs consistently by managing the performance of the team - Monitor Resource / capacity planning on a daily / weekly basis Monitoring project deliveries and ensuring zero delays with high quality standards - People Management and ensuring smooth functioning of the process/team Controlling attrition - Focus on Quality within team and for the process & ensuring Compliance of ISO Managing Client expectations - Coach direct reportees to achieve desired result & Performance Management (Appraisals) - Report teams performance dash boards on a weekly and monthly basis. Management of team productivity - Associate Engagement and Development Qualifications Graduate Job Location

Job Title - Executive support Associate - CF Management Level :CL12 - Associate Location:Bangalore/ Noida Must have skills:calendar management, travel arrangements Good to have skills:Excel Job Summary : Executive Assistant provides professional organizational and administrative support to various executives in a virtual environment and independently completes a variety of assigned tasks to meet goals under general supervision and/or established guidelines, working in a team environment. Roles and Responsibilities Assisting executives in the use of company self-enabling tools including travel, reservations, and conference calls Assisting with miscellaneous administrative tasks Arranging conference calls, video conferences or data conferences Arranging or coordinating travel arrangements and assisting with itineraries and visa/passport procedures Proactive calendar management. Assisting with calendaring/scheduling of appointments Coordinating work with internal and external third-party suppliers at the request of the executive or supervisor Professional & Technical Skills: Fluent in English, both verbal and written Administrative experience is an advantage Good PC skills (internet, Outlook), ability to use various virtual communication tools (Teams) Critical and analytical thinking Creative and proactive problem solving Professional communication (written and verbal) and interpersonal skills Excellent customer service skills Strong organizational, multi-tasking, and time-management skills Stress resistance Flexibility Additional Information:NA About Our Company | AccentureQualification Experience: Minimum 2+ year(s) of experience is required Educational Qualification: B.Tech/BE, BCA, Any Bachelors degree

Responsibilities: Coordinate meetings & events Provide administrative support Manage executive calendar Arrange travel itineraries Maintain confidentiality