Executive Assistant

Job Title: Executive Assistant

Location: Ahmedabad, Gujarat

Company Overview:

Position Overview:

Key Responsibilities:

Executive & Operational Support

• Manage schedules, meetings, and communication across IndiaMiddle East time zones.
• Prepare meeting briefs, follow-up notes, and maintain action trackers.
• Coordinate with internal teams to support leadership requirements.
• Assist with travel planning and logistics when needed.

Lead Management & Sales Support

• Own the complete lead lifecycle: capturing, tracking, following up, and ensuring timely handovers.
• Maintain CRM updates, ensure pipeline hygiene, and coordinate with sales/marketing teams.
• Follow up with prospects for scheduling or pending documentation.
• Refine proposals, follow-up emails, and outreach content (based on inputs provided).

Marketing & Cross-Functional Coordination

• Collaborate with creative, content, and marketing teams to meet deadlines.
• Manage campaign deliverables, task follow-ups, and timelines.
• Compile insights and summaries from outreach and marketing activities.

Reporting & Dashboards

• Prepare weekly and monthly reports on leads, pipeline movement, conversions, and meetings.
• Maintain dashboards and track performance metrics for internal reviews.
• Present data-backed insights to improve process efficiency.

Technical Requirements

• Hands-on experience with CRM tools (HubSpot, Zoho, Salesforce, or similar).
• Good understanding of lead management workflows and pipeline tracking.
• Strong skills in Excel/Google Sheets and dashboard creation.
• Familiarity with tools like Notion, ClickUp, Slack, or Google Workspace.
• Basic understanding of marketing and sales processes.

Required Qualifications

• Bachelors degree in Business Administration, Marketing, Communications, or related fields.
• 3 to 5 years of experience as an EA, Coordinator, or Sales/Marketing Support role.
• Strong verbal and written communication skills (business-professional tone).
• Ability to work in overlapping Middle East time zones.
• Highly organised, detail-oriented, and able to work independently.
• Discretion and professionalism in handling sensitive information.