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Vidyashilp University
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Executive Assistant

Executive Assistant

Vidyashilp University

1 - 6 years

2 - 6 Lacs

bengaluru

Posted:3 weeks ago| Platform:

Apply

Skills Required

administrative support presentation skills calendaring secretarial activities calendar management email writing ea

Work Mode

Work from Office

Job Type

Full Time

Job Description

Key Responsibilities:

Administrative Support

Manage calendars, schedule meetings, appointments, and travel arrangements for the Admin Department.
Prepare and maintain records, reports, presentations, and official documentation.
Handle email communication, internal coordination, and follow-ups on behalf of the Admin Manager.
Maintain confidentiality of sensitive information at all times.

Office & Operations Management

Assist in the day-to-day functioning of administrative operations.
Coordinate with internal departments for procurement, maintenance, housekeeping, transport, and security requirements.
Monitor office supplies, asset records, and ensure timely purchase requisitions.
Support in organising campus events, meetings, and official gatherings.

Employee & Visitor Coordination

Facilitate onboarding support for new employees by coordinating with HR/Admin teams.
Manage visitor facilitation including appointments, gate passes, meeting room bookings, and hospitality arrangements.

Documentation & Compliance

Maintain files and documentation (physical & digital) in an organised manner.
Support in compliance-related tasks, audits, and documentation as required by management.
Assist in preparing MIS reports, monthly summaries, and data trackers for the Admin Department.

Coordination & Communication

Act as a point of contact between staff, students, external vendors, and the Admin Manager.
Ensure timely communication and follow-up on pending tasks.
Coordinate with vendors and service providers for admin-related requirement's

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