Executive Assistant

We are looking to hire for the position of Executive Assistant Operations (EAOps) for our Founder's Office.

Key details for the mandate:

Role: Executive Assistant Operations

Experience: Minimum 5 years

Location: Turbhe, Navi Mumbai (In-office only)

Working days : Monday to Saturday.

Compensation Range: ?1012 LPA

Joining: Immediate to 30 days

Industry Preference: FMCG or Manufacturing, but candidates must have strong exposure to EA, operations, coordination, and MIS

Must-have skills: Founder support, calendar management, team follow-ups, operational coordination, MIS/Excel proficiency, project tracking

Responsibilities

1. Founder Support & Calendar Management

? Full ownership of the Founder's calendar

? Scheduling, prioritising, and coordinating all meetings

? Preparing meeting briefs and tracking action items

Managing daily communication and correspondence

2. Follow-ups & Execution Tracking

? Proactively following up with teams on tasks and deadlines

? Maintaining structured trackers for weekly goals

? Ensuring accountability without micromanaging

? Coordinating updates across departments

3. Operations & Coordination

? Handling daily operational requirements and process coordination

? Ensuring smooth communication flow internally

? Vendor coordination and documentation management

? Creating and maintaining SOPs where required

4. MIS & Reporting

? Building and maintaining dashboards (weekly, monthly)

? Collecting data from teams and presenting insights to Founder

? Strong capability in Excel/Sheets for MIS

? Preparing reports, summaries, and presentations

5. Project Management

? Assisting in planning and executing key projects end-to-end

? Maintaining project trackers and flagging any delays

? Cross-functional coordination for operational initiatives

? Ensuring timely closure of action items

Skills & Requirements

? Minimum 5 years of experience in Executive Assistant, Operations, Project Coordination, or

Founder's Office roles

? Strong proficiency in Excel/Google Sheets and reporting

? Excellent communication (written + verbal)

? High level of ownership, discretion, and maturity

? Strong organisational skills and ability to manage multiple priorities

? Tech-savvy and comfortable with tools like Notion, Asana, Trello, Slack, etc.

? Ability to follow up firmly yet politely

Educational Background

? Graduate (MBA/PG degree preferred but optional)

Personality Fit

? Mature, reliable, and highly accountable

? Structured thinker with strong execution discipline

? Anticipates needs and solves problems independently

? Calm under pressure, with a positive, solution-driven mindset

Prior experience supporting founders/Sr. leadership

Candidates should be stable and have handled execution-heavy roles

Interested candidates can share resume on [HIDDEN TEXT]