Executive Secretary

Job Overview:

The incumbent will be responsible comprehensive organizational, administrative and programme support to the office. S/he will act as the bridge between the reporting manager and internal/external stakeholders. S/he will be representing the office and, will prioritize & manage information flow into/out of the office. The incumbent shall also be responsible for data governance & driving events for CXOs office.

Education & Qualifications:

Graduation is mandatory; Post Graduation/Diploma in EA will be preferred.

Essential Skills & Experience:

• Minimum 8 years of experience as an executive assistant / executive secretary for a senior level individual, in a large and reputed organization
• Experience of handling multiple stakeholders
• Ability to work in a high-stakes & high-pressure environment
• Ability to prioritize assignments with impeccable accuracy and results.
• Experience in handing large volume of correspondence, coordinate and organize meetings, take efficient minutes and coordinate follow-ups, make travel arrangements, manage diaries, update personal expense sheets.
• Strong MS Excel skills.
• Proven experience in driving event management.

Key Responsibiltities:

• Provide comprehensive administrative support to the manager, ensuring smooth day-to-day operations.
• Manage and screen all incoming and outgoing communication with professionalism and accuracy.
• Schedule appointments, coordinate meetings, and prepare agendas and related documentation.
• Liaise with the travel desk to arrange travel, accommodation, and other logistical requirements as needed.
• Support the manager in achieving daily objectives by managing calendars, coordinating meetings, planning events, and handling general administrative tasks.
• Prepare and maintain correspondence, reports, and other materials with a high degree of accuracy and timeliness.
• Manage team-related data sets, maintain Excel trackers, generate reports, and assist with expense management and reconciliation.
• Handle any additional tasks or assignments arising during daily operations while ensuring strict confidentiality of information at all times.