Executive Secretary

As an Administrative and Coordination professional at Novotel Hyderabad Airport, your role involves managing the General Manager's diary to coordinate meetings and appointments, ensuring the smooth running of such meetings. Your responsibilities will include: - Screening/handling telephone calls, appointments, mails, and emails, taking appropriate actions. - Taking minutes at the Executive Committee Meeting and coordinating communication with various departments and staff levels as directed by the General Manager. - Preparing and managing correspondences with internal and external parties for the General Manager's signature. - Attending to requests from divisional, corporate, or owners" offices, and handling residents/patrons" special requests or complaints directed to the General Manager. - Coordinating travel arrangements efficiently, preparing detailed travel files, and ensuring approval forms are ready for the General Manager's signature and approval. - Maintaining systematic filing and tracing systems, updating personal and leave records of Executive Committee and Department Heads. - Managing the Manager-On-Duty schedule, maintaining confidentiality of sensitive matters, ensuring office stationery stock availability, and projecting a positive image of the organization. Qualifications required for this role include: - Hotel Management Degree/Graduation/Diploma education. - Minimum of 2-3 years of secretarial experience with at least 1 year serving at the senior management level. - Excellent proficiency in reading, writing, and oral English language skills. - Good working knowledge of MS Excel, Word, and PowerPoint. Desired competencies for this position: - Good communication and customer contact skills. - Service-oriented approach with attention to detail. - Ability to work effectively in a team, self-motivation, energy, and maintaining a professional and well-groomed appearance at all times.,