Executive Secretary

Role & responsibilities:

1. Executive Support

• Manage the Managing Directors daily schedule, appointments, and travel arrangements.
• Prepare meeting agendas, minutes, and follow-up on action items.
• Draft, review, and edit correspondence, reports, and presentations on behalf of the MD.
• Maintain and organize confidential files and records.

2. Communication & Coordination

• Act as the primary point of contact between the MD and internal/external stakeholders.
• Screen and prioritize phone calls, emails, and requests for meetings.
• Coordinate communication across departments as directed by the MD.

3. Office & Administrative Management

• Handle document management, filing, and data retrieval systems.
• Organize executive meetings, conferences, and other official functions.
• Assist with preparation of reports, business documents, and board materials.
• Ensure smooth operation of the MD’s office and manage incoming/outgoing documents.

4. Confidential & Professional Conduct

• Uphold strict confidentiality on sensitive business and personal matters.
• Maintain a high level of integrity representing the MD’s office.

Qualifications & Requirements

Education

• Any Graduate

Experience

• 6–10 years of experience as an Executive Secretary, Administrative Assistant, or similar role (preferably supporting senior management).

Skills

• Excellent communication skills (written and verbal).
• Strong organizational and time-management abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask, prioritize, and work under pressure.
• High level of confidentiality and professionalism.
• Strong interpersonal skills.

Working Conditions

• Office-based role with occasional extended hours as required by executive schedules.
• Interaction with senior executives, staff, clients, and external partners.