Executive Secretary

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Job Summary:

Automios Technologies is looking for a Executive Secretary will provide high-level administrative and executive support to senior management. This role requires excellent organizational skills, attention to detail, the ability to handle confidential information, and strong communication skills. The candidate should be proactive, efficient, and able to coordinate multiple tasks while maintaining professionalism at all times.

Key Responsibilities:

Manage executive calendars, schedule meetings, appointments, and travel arrangements.

Prepare and organize documents, reports, presentations, and correspondence.

Act as the primary point of contact between executives and internal/external stakeholders.

Handle confidential and sensitive information with discretion.

Monitor incoming emails, phone calls, and messages, ensuring timely responses.

Arrange and coordinate board meetings, conferences, and corporate events.

Maintain records, files, and databases with accuracy and confidentiality.

Track deadlines, follow up on tasks, and ensure completion of pending items.

Support executives in day-to-day administrative tasks and decision-making processes.

Handle office-related coordination, procurement, and communication when required.

Required Skills & Qualifications:

Bachelor’s degree in any discipline (preferred in Business Administration or related field).

Proven experience as an Executive Secretary or Executive Assistant (2+ years).

Strong organizational, multitasking, and time-management abilities.

Excellent written and verbal communication skills.

Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

Ability to handle confidential information professionally.

Strong interpersonal skills with a customer-service approach.

Ability to work independently and manage pressure effectively.

Preferred Skills (Good to Have):

Experience supporting senior leadership/executive-level roles.

Knowledge of office management and corporate communication.

Familiarity with scheduling tools and CRM software.