Bid Manager

About The Role

Key Responsibilities

Bid Management & Governance -

• Lead the end-to-end bid lifecycle, including Bid/No-Bid decision making, governance, planning, and delivery.
• Manage pre- and post-bid clarifications with clients and internal stakeholders.
• Ensure all responses are compliant with RFP/RFI/RFQ requirements.
  

Stakeholder Engagement & Coordination -

• Request, coordinate, and consolidate inputs from Practice Leads, Consultants, and Subject Matter Experts.
• Build strong internal networks to secure collaboration across functional teams.
• Act as an advocate of best-practice bid management within the Consulting International business.
  

Proposal Development & Quality

• Translate strategy into compelling proposals that highlight win themes, value propositions, and differentiators.
• Oversee technical writing, editing, and proofing of all submissions.
• Ensure highest quality and brand consistency in collaboration with Marketing and inline with International SOS Corporate Brand Guidelines.
• Maintain version control and document management throughout the process.
  

Process & Continuous Improvement

• Contribute to the development and continuous improvement of bid management processes, tools, and templates – including driving the implementation of Loopio as the bid management tool.
• Support the growth and maintenance of the Consulting Bid Library.
• Conduct research on clients, markets, and competitors to strengthen proposal positioning.
  

Presentation & Client Engagement

• Prepare and rehearse teams for client presentations.
• Facilitate client feedback sessions and ensure lessons learned are captured and shared.
  

Bid Sourcing & Lead Generation (during downtime)

• Identify and qualify bid opportunities via global tender platforms, networks, and regional teams.
• Provide market intelligence on competitors, their capabilities and procurement trends.
  

Job Profile

Required Skills And Knowledge

• Strong commercial and business acumen.
• Excellent written and oral communication skills in English.
• Advanced proficiency in MS Word, PowerPoint, Excel, and CRM (Salesforce.com preferred) and bid management tools.
• Attention to detail with ability to manage competing priorities and multiple tenders under tight deadlines.
• Ability to influence stakeholders at all levels, even without direct authority.
• Proven capability to work effectively across diverse cultures and geographies.
  

Required Competencies -

• Time Management & Planning: Ability to scope, schedule, and execute bid processes effectively.
• Relating & Networking: Builds wide and effective networks inside and outside the organisation.
• Communication: Expresses ideas clearly, adapting style to audience needs.
• Delivering Results: Sets high standards, ensures systematic and timely delivery.
• Adaptability: Comfortable in dynamic, multicultural, and ambiguous environments.
• Cross-Cultural Competence: Demonstrates cultural sensitivity and effectiveness in global, multicultural contexts.
  

Required Work Experience

• 5–8 years’ experience in bid management or proposal development within multinational, multicultural organisations.
• Experience working in cross-border consulting or solutions environments preferred.
  

Required Qualifications -

• University degree (Business, Communications, or related discipline).
  

Required Languages -

• Excellent verbal, written and interpersonal communication skills in English;
  

Travel / Rotation Requirements -

• Moderate (10-15%) Travel is required;