Assistant Procurement Manager

The Assistant Procurement Manager will be responsible for carrying out procurement operations, ensuring the seamless acquisition and management of goods and services that are essential for the day-to-day activities at the unit. The ideal candidate will play a key role in sourcing, negotiating contracts, and maintaining inventory levels to support the operations.

Core responsibilities include but are not limited to:

• Collaborate closely with all departments to understand their purchasing requirements and implement procurement strategies tailored to the unique needs of each department.
• Undertake end to send buying activities (Requisitions to Payments) including identification and evaluation of potential suppliers, preparation of specifications, inviting quotations, negotiating and securing favorable terms, preparing Procurement Approval Notes, formalizing rate contracts, issuing orders, and liaising with receiving departments and accounts for timely payments.
• Collaborate with suppliers to undertake responsive Product developments and ensure timely bulk deliveries within acceptable quality norms.
• Monitor market trends and changes in supplier pricing to ensure cost-effectiveness, competitiveness and deliver cost saving.
• Conduct regular supplier performance evaluations, addressing any issues or concerns promptly to ensure uninterrupted supplies and maintaining high standards of quality and service.
• Maintain accurate records of purchases, scrips utilization, inventory levels, contracts etc., extract / seek periodic data from various operating Units to collate reports for planning and evaluating procurement performance
• Implement organizational procurement operating systems & procedures to ensure complete adherence to laid down policies and compliance to third party audits like FSSAI, Risk Management (ISO), Customs etc. to have robust procurement processes.
• Stay abreast of industry best practices, technological advancements, and regulatory requirements related to hotels procurement operations.

Qualifications:

• Graduate in any discipline; Engineering, Master in Business Administration, Supply Chain Management, or related field is an added advantage.
• 12 - 15 years of hands-on working experience in goods procurement for operations within the hospitality industry. Sound knowledge on various operations categories including F&B is a must.
• Strong negotiation skills and a proven track record of securing favorable terms and pricing from suppliers.
• Good communication and interpersonal skills, with the ability to build and maintain relationships with key stakeholders and external suppliers.
• Ability to extract and collate data for analysis, reporting and procurement planning
• Proficiency in working with eProcurement software within the hospitality industry and Microsoft Office Suite.
• Detail-oriented with a focus on accuracy and quality.
• Ability to work independently and as part of a team in a fast-paced environment.
• Knowledge of relevant laws, regulations, taxation, sustainability and ethical standards related to procurement in the hospitality industry.

Reporting structure:

Location: