Assistant Manager - Procurement

Responsibilities

🔹 Strategic Procurement & Systems

• Design and implement robust purchasing policies and systems aligned with company protocols
• Introduce tech-forward tools like e-procurement and inventory dashboards for operational visibility
• Apply data analytics for demand forecasting and supplier performance evaluation
  

🔹 Vendor & Market Intelligence

• Source competitive quotations (minimum 3 per item as per policy) and ensure optimal product value
• Negotiate strategic contracts and standing orders with preferred vendors across Rooms, F&B, wellness, and club facilities, golf course
• Conduct hygiene and quality audits for delivered goods; ensure supplier compliance with health protocols
• Research and onboard innovative products and services to enhance guest experience and operational efficiency
  

🔹 Inventory & Store Management

• Approve storeroom reorders within pre-established Min/Max levels
• Oversee physical control of all store items; manage authorized issuance, timing schedules, and key control
• Creating a Par Stock and Maintain optimal inventory levels for daily operations and emergency buffer stock
• Force-issue obsolete items and coordinate disposals with finance
  

🔹 Operations & Collaboration

• Liaise daily with Executive Chef for market list deliveries
• Align purchase orders with promised delivery dates; manage ‘pending orders’ and cancellations efficiently
• Approve item discrepancy reports, new item requests, and documentation related to quotes and pricing
• Coordinate with Purchasing team, Receiving Agent, Cost Controller, and Stores Supervisor
  

🔹 Team Development & Admin Oversight

• Lead and train purchasing team on company systems and compliance procedures
• Maintain all purchasing documents, files, and supplier listings up-to-date and audit-ready
• Spot-check system-entered data, supplier quotations, and departmental requisitions
  

🔹 Sustainability & Innovation

• Embrace local and eco-friendly sourcing where applicable
• Identify slow-moving items; optimize consumption cycles through regular monitoring
• Support hotel-wide sustainability targets via responsible procurement
  

Qualifications