Area Manager - Security

Area Manager

(Refinery Security)

AMENDMENT DETAILS

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Notes on Amendments

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Date

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Rev No.

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Rev No.

• JOB PURPOSE
  

• ORGANISATIONAL CHART
• RESPONSIBILITIES
  

RESPONSIBILITIES

ACTIVITIES

QUALITY MANAGEMENT SYSTEM

Primary Responsibility

• He will be responsible for the Security management in the Refinery complex and update Head Security on timely basis.
• He is the SPOC for all CISF related activities / correspondence / drills etc.
  

Area Manager Security

• He is responsible for the Security management / Law & order management / Incident & unrest control / Patrolling & surveillance management for the Refinery, Construction areas, New land, COT corridor, Labour colony, Petrochem areas & township
• He is responsible for prevention of any kind of boundary intrusions / encroachments in the new land
• He is responsible for the Security / movement / materials management at the CPP (captive power plant) area.
• He is responsible for the management / infrastructure / systems & sub systems / procedural aspects / traffic management / rights & access issues for Refinery.
• He is responsible for the movements of all employees, visitors, dignitaries, delegations, Govt. officials, contractual staff and clients in the Refinery complex excluding Jetty
• He is responsible for all kinds of materials movement management, scrap movement, prevention of materials related fraud / theft / pilferage / incidents. Preparing and amending from time to time with due approvals the procedures / drills / practices for materials movement management across the complex.
• He is responsible for Security and materials movement management through the COT corridor.
• He is responsible for the management of the Gate Pass Section and will be the overall in-charge of the Gate Pass System and Access Control Management.
• He is the in-charge of the seamless implementation of the Refinery Integrated Security Management System (ISMS) with suitable procedures and ensure proper integration and coordination between the Physical Security, Electronic Security & Procedural framework
• He is the in charge of the Security control room / Security command & control Centre (C2) and is responsible for conduct of day to day uninterrupted operations, updation and change in procedures, alarm and event management, installation maintenance and deployment
• He is the overall in charge for contractual staff management and administration in the Refinery, Construction areas, new land, COT corridor, Labour colony, Petrochem areas & township. He will be responsible for deciding deployment patterns, ensuring zero deficiency in manpower, management of security colony, amenities, staff incentives, wage management & compliances.
• When required will be responsible for Marine Terminal & Nayara Terminal Jetty gate Security; ISPS compliance, ISO 28000-2007 & other compliances; ISMS implementation; Security agency management (City, Jetty and COT area); Infrastructure development at Jetty / CCPL / LF Point; Liaison with Jamnagar Police, Marine Police, CISF (KPT), Indian Coast Guard Station, Vadinar; Training of agency personnel in area of responsibility.
  

RIMS / Safety / Training coordinator

• Will be responsible for compliance to the RIMS philosophy and standards; implementation of any new initiatives / amendments as approved by management; prepare and update all SOPs / management programs / mandatory & non-mandatory documents & records / master Security manual / threat analysis & risk mitigation plans; conduct of the related audits and resolution of all observations / non-compliances reported. Ensure compliance to all safety regulations mandated by the management; regular reporting of all safety related issues and incidents; conduct of investigations where relevant; conduct of the related audits and resolution of all observations / non-compliances reported.
• Will act as the training coordinator for Security Dept.
  

Departmental administration

• He will be in charge of the Security Dept. admin requirements and will liaise with the Refinery and other sister companies' admin Dept.
• As per requirement, liaison with Admin / Horticulture / Warehouse for all administrative / logistics / project implementation requirements for the Dept.
  

Documentation & doc cell

• He is the overall in charge of the documentation process in the Security Dept. in its entirety -
• Doc cell at both the Refinery & Jetty will be functionally reporting to him for documentation purposes
• He will be responsible for ensuring complete documentation progress, incident reporting, investigation & logging, MIS and up to date / timely reporting
• Compliance to the RIMS standards of documents and records / proper disposal of documents / availability of reports & documents as per requirement"
• In the above mentioned role he is responsible for planning / forecasting / usage & management of OPEX / CAPEX for the Security Dept.
  

Audits & Dept. visits

• He is responsible for the liaison with commercial / F&A Dept. for issues / wage revisions, etc.
  

Communications

• He will be responsible for all internal and external audits / visits by Govt. officials & other functionaries and carry out necessary liaison for the purpose
  

Patrolling Management

• He is responsible for the functioning, serviceability & maintenance of the communication network within the Security Dept. (radio / landline / CUG) and liaise as per requirement with Elect / IT dept. for issues
  

Event management

• He is in charge of the movements / scheduling / serviceability / logging / accounting / maintenance of all the Security Dept. vehicles
  

Dog Squad

Ceremonial parades

• He will be the chief event coordinator for all visits / AGMs / EGMs / major conferences / public event / festivities in the Refinery complex and NN Township
• He is responsible for the management / deployment / ops / training / health & maintenance of the Dog squad
• He will be responsible for the conduct of the Republic / Independence Day functions at the NN Township every year.
  

OHSAS

HSEF Care and Welfare

• Ensure that all the loss exposures are identified and suitable controls are established for their mitigation
• Monitor compliance with the controls
• Identify opportunities for enhancing HSEQ performance
• Ensure that all legal obligations are fulfilled within due time limits
  

EMS

Statutory Compliance

• Ensure compliance towards all environmental legislative requirements. Ensure compliance to company standards laid down if any.
• Undertake initiatives to reduce consumption / wastage of paper. Undertake initiatives to conserve and optimize use of energy.
  

EnMS 50001:2011

EnMS ISO 50001:2011 AUTHORITY :

• Awareness about Energy policy, significant energy uses, Energy objectives and Energy Management System (EnMS).
• Review of Objective/Targets, changes in EnPI, allocation of resources, Management programmes and overall Energy performance.
• KEY CHALLENGES
• Law & order / mob & local unrest / Gate Security management
• Project area Security during Train II refinery expansion
• Implementation of ISMS and risk mitigation plans
• Deployment of resources and ops coordination
• Security control room / command center management
• Optimized utilization of resources, OPEX & CAPEX
• Effective documentation and upgrading standards of RIMS implementation within the Dept.
• KEY DECISIONS
• Made by Jobholder:
• Security operations within Refinery, patrolling and deployment management, Gate issues, unrest management
• Allocation of resources under command
• Compliance to process plans / SOPs / instructions / management programs, etc.
• Materials movement, access control & gate pass management
• Documentation related
• Training related
• Recommendations to superior:
• Important visits / movements
• CAPEX & OPEX Utilization
• Optimization of resources / manpower
• Key Dept. policy decisions / new initiatives / amendments
• INTERACTIONS
• Internal Interactions:
• All departments / officials of Nayara Energy
• External Interactions:
• Contractors / contractual staff from nearby areas / outside Dist. &/or foreign countries
• Govt. officials, Officials from all police, local, state & central Security agencies (incl. ICG, Marine police, CISF, etc.)
• Audit Officials (Govt. / private hired auditors / internal auditors)
• DIMENSIONS
• Financial Dimensions:
• CAPEX & OPEX management
• Handling contractual staff attendance / billing / pay disbursement / processing all other bills
• Handling Dept. asset AMC, contract renewal, etc.
• Raising Dept. PR, checking of bills before second stage vetting by Area Manager and approval by Head Security.
• Other Dimensions:
• Training orientation - design & developmental assistance to training coordinator
• Effectively implementing Dog Squad management techniques in consonance with the available manpower
• Effective liaison with specific Dept. viz Admin, Commercial & F&A for timely implementation of development projects in Dept.
  

Team Size

• SKILLS & KNOWLEDGE
• Educational Qualifications & Certifications:
• Basic – Graduate / Postgraduate, having defense background services with min 5 yrs. of experience in the command function of Security management & 3-4 yrs. Industrial security management (leadership) experience
• Desirable qualification – Degree / diploma in Security, disaster management, ISO 28001, PFSO, Internal enquiry, etc.
• Other – Any certification on IR, IPC/CRPC, ISPS, etc.
• Functional Skills:
• Leadership skills, Security conscious, Dynamism, Multitasking, Crisis manager.
• Behavioural Skills:
• Team Spirit, Negotiation Skills, Balanced approach.
• Relevant (Functional/Level) & Total Years of Experience
• Deputy General Manager or JGM with 10-12 years of experience
  

RESPONSIBILITIES

• RESPONSIBILITIES
  

Primary Responsibility

• He will be responsible for the Security management in the Refinery complex and update Head Security on timely basis.
• He is the SPOC for all CISF related activities / correspondence / drills etc.
  

Area Manager Security

• He is responsible for the Security management / Law & order management / Incident & unrest control / Patrolling & surveillance management for the Refinery, Construction areas, New land, COT corridor, Labour colony, Petrochem areas & township
• He is responsible for prevention of any kind of boundary intrusions / encroachments in the new land
• He is responsible for the Security / movement / materials management at the CPP (captive power plant) area.
• He is responsible for the management / infrastructure / systems & sub systems / procedural aspects / traffic management / rights & access issues for Refinery.
• He is responsible for the movements of all employees, visitors, dignitaries, delegations, Govt. officials, contractual staff and clients in the Refinery complex excluding Jetty
• He is responsible for all kinds of materials movement management, scrap movement, prevention of materials related fraud / theft / pilferage / incidents. Preparing and amending from time to time with due approvals the procedures / drills / practices for materials movement management across the complex.
• He is responsible for Security and materials movement management through the COT corridor.
• He is responsible for the management of the Gate Pass Section and will be the overall in-charge of the Gate Pass System and Access Control Management.
• He is the in-charge of the seamless implementation of the Refinery Integrated Security Management System (ISMS) with suitable procedures and ensure proper integration and coordination between the Physical Security, Electronic Security & Procedural framework
• He is the in charge of the Security control room / Security command & control Centre (C2) and is responsible for conduct of day to day uninterrupted operations, updation and change in procedures, alarm and event management, installation maintenance and deployment
• He is the overall in charge for contractual staff management and administration in the Refinery, Construction areas, new land, COT corridor, Labour colony, Petrochem areas & township. He will be responsible for deciding deployment patterns, ensuring zero deficiency in manpower, management of security colony, amenities, staff incentives, wage management & compliances.
• When required will be responsible for Marine Terminal & Nayara Terminal Jetty gate Security; ISPS compliance, ISO 28000-2007 & other compliances; ISMS implementation; Security agency management (City, Jetty and COT area); Infrastructure development at Jetty / CCPL / LF Point; Liaison with Jamnagar Police, Marine Police, CISF (KPT), Indian Coast Guard Station, Vadinar; Training of agency personnel in area of responsibility.
  

RIMS / Safety / Training coordinator

• Will be responsible for compliance to the RIMS philosophy and standards; implementation of any new initiatives / amendments as approved by management; prepare and update all SOPs / management programs / mandatory & non-mandatory documents & records / master Security manual / threat analysis & risk mitigation plans; conduct of the related audits and resolution of all observations / non-compliances reported. Ensure compliance to all safety regulations mandated by the management; regular reporting of all safety related issues and incidents; conduct of investigations where relevant; conduct of the related audits and resolution of all observations / non-compliances reported.
• Will act as the training coordinator for Security Dept.
  

Departmental administration

• He will be in charge of the Security Dept. admin requirements and will liaise with the Refinery and other sister companies' admin Dept.
• As per requirement, liaison with Admin / Horticulture / Warehouse for all administrative / logistics / project implementation requirements for the Dept.
  

Documentation & doc cell

• He is the overall in charge of the documentation process in the Security Dept. in its entirety -
• Doc cell at both the Refinery & Jetty will be functionally reporting to him for documentation purposes
• He will be responsible for ensuring complete documentation progress, incident reporting, investigation & logging, MIS and up to date / timely reporting
• Compliance to the RIMS standards of documents and records / proper disposal of documents / availability of reports & documents as per requirement"
• In the above mentioned role he is responsible for planning / forecasting / usage & management of OPEX / CAPEX for the Security Dept.
  

Audits & Dept. visits

• He is responsible for the liaison with commercial / F&A Dept. for issues / wage revisions, etc.
  

Communications

• He will be responsible for all internal and external audits / visits by Govt. officials & other functionaries and carry out necessary liaison for the purpose
  

Patrolling Management

• He is responsible for the functioning, serviceability & maintenance of the communication network within the Security Dept. (radio / landline / CUG) and liaise as per requirement with Elect / IT dept. for issues
  

Event management

• He is in charge of the movements / scheduling / serviceability / logging / accounting / maintenance of all the Security Dept. vehicles
  

Dog Squad

Ceremonial parades

• He will be the chief event coordinator for all visits / AGMs / EGMs / major conferences / public event / festivities in the Refinery complex and NN Township
• He is responsible for the management / deployment / ops / training / health & maintenance of the Dog squad
• He will be responsible for the conduct of the Republic / Independence Day functions at the NN Township every year.
  

OHSAS

HSEF Care and Welfare

• Ensure that all the loss exposures are identified and suitable controls are established for their mitigation
• Monitor compliance with the controls
• Identify opportunities for enhancing HSEQ performance
• Ensure that all legal obligations are fulfilled within due time limits
  

EMS

Statutory Compliance

• Ensure compliance towards all environmental legislative requirements. Ensure compliance to company standards laid down if any.
• Undertake initiatives to reduce consumption / wastage of paper. Undertake initiatives to conserve and optimize use of energy.
  

EnMS 50001:2011

EnMS ISO 50001:2011 AUTHORITY :

• Awareness about Energy policy, significant energy uses, Energy objectives and Energy Management System (EnMS).
• Review of Objective/Targets, changes in EnPI, allocation of resources, Management programmes and overall Energy performance.
  

QUALIFICATIONS

Educational Qualifications & Certifications:

• Basic – Graduate / Postgraduate, having defense background services with min 5 yrs. of experience in the command function of Security management & 3-4 yrs. Industrial security management (leadership) experience
• Desirable qualification – Degree / diploma in Security, disaster management, ISO 28001, PFSO, Internal enquiry, etc.
• Other – Any certification on IR, IPC/CRPC, ISPS, etc.