Accounts Receivable Specialist

Job Title: Accounts Receivable Specialist

Department: Finance / Accounting

Reports To: Finance Manager

Experience: 3-7 years

Location: Mumbai, India

US Shift: 8:00pm - 5:00am

About the Company:

Inhabitr

Job Summary:

The Accounts Receivable Specialist is responsible for managing all aspects of the accounts receivable function, ensuring timely and accurate invoicing, payment application, and collections. This role is critical to maintaining healthy cash flow, reducing bad debt, and fostering positive customer relationships. The specialist will work closely with customers and internal departments to resolve discrepancies and ensure compliance with financial policies.

Key Responsibilities:

1.Invoicing and Billing:

• Generate, review, and distribute accurate invoices to customers in a timely manner, ensuring all necessary documentation (e.g., purchase orders, sales orders, shipping confirmations, lien waivers, insurance certificates, W9) is attached.
• Track project timelines and issue invoices based on contractual terms or milestone-based billing schedules.
• Set up and maintain customer accounts, including payment terms and credit limits.
• Process credit memos, debit memos, and adjustments as needed.

2.Cash Application and Reconciliation:

• Receive, process, and accurately apply customer payments (checks, ACH, wire transfers, credit cards) to the correct invoices.
• Investigate and resolve payment discrepancies, and short payments.

3.Collections and Follow-up:

• Monitor aging reports regularly and proactively contact customers via phone, and email to follow up on overdue invoices.
• Negotiate payment arrangements when necessary, adhering to company policies and maintaining professional customer relations.
• Document all collection activities and communication accurately in the accounting system.
• Escalate uncollectible accounts or persistent issues to management.

4.Dispute Resolution:

• Research and resolve billing inquiries, payment disputes, and chargebacks efficiently and professionally.
• Collaborate with sales, customer service, and other internal teams to address and resolve customer issues impacting payment.

5.Record Keeping and Compliance:

• Maintain accurate and organized accounts receivable files and records.
• Ensure compliance with company policies, accounting principles (GAAP), and relevant financial regulations.
• Assist with month-end and year-end closing procedures related to accounts receivable.

Skills and Qualifications:

• Education:

  Bachelor's degree in Accounting, Finance, or Business Administration preferred.

• Experience:

  2+ years of experience in an Accounts Receivable, Collections, or general accounting role.

Technical Skills:

• Proficiency in Google Office Suite, especially

  advanced Excel skills

  (e.g., VLOOKUP, pivot tables).
• Experience with accounting software/ERP systems (e.g., QuickBooks, NetSuite).
• Familiarity with general accounting principles (GAAP) and bookkeeping.

Soft Skills:

• Strong communication skills

  (written and verbal) for effective interaction with customers and internal teams.

• Excellent attention to detail and accuracy

  in data entry and financial record-keeping.

• Exceptional organizational and time management skills

  to prioritize tasks and meet deadlines.

• Problem-solving and analytical abilities

  to identify and resolve billing or payment discrepancies.

• Customer service orientation

  with a professional and patient demeanor.
• Ability to work independently and as part of a team in a fast-paced environment.
• High degree of integrity and confidentiality.

Preferred Qualifications (Nice-to-Haves):

• Experience in a B2B company Knowledge of credit assessment and risk management.
• Experience with automated AR systems or payment portals.

Contact:

Shraddha Dalmia

shraddha@inhabitr.ai

P.N: Candidates from Mumbai willing to work in US shift (8:00pm-5:00am) should only apply.