Account Assistant – Accounting Operations & Admin Finance Location : Sector 63, Gurgaon – 100% In-Office Working Days : Monday to Friday, with 2nd and 4th Saturdays off Working Hours : 10:30 AM – 8:00 PM Experience : 0–3 years (Freshers with accounting knowledge welcome) Function : Accounts | Finance Support | Vendor Coordination Apply : careers@darwix.ai Subject Line : Application – Account Assistant – [Your Name] 🧠 About Darwix AI Darwix AI is one of India’s fastest-growing GenAI companies, redefining how enterprise revenue teams operate. Our platform powers multilingual voice AI, real-time coaching, call scoring, and store analytics for leading BFSI, retail, and real estate enterprises like IndiaMart, Wakefit, Sobha, Bank Dofar, and more. As we scale rapidly across India, MENA, and Southeast Asia, we’re looking for sharp, responsible, and detail-oriented individuals to support our financial backend, vendor coordination, invoicing, and day-to-day office finance operations. 🎯 Role Overview As an Account Assistant , you will work closely with the Finance Executive and Founders to support everyday accounting operations, vendor management, data entry, document tracking, and payment follow-ups. You’ll be a core part of the finance and administration engine—helping ensure that our business runs smoothly and compliantly. This role offers deep exposure to real startup finance, Tally systems, GST filings, and documentation processes across multiple departments. 🔧 Key Responsibilities1. Accounting Operations Support Assist with daily entries in Tally ERP or other accounting software Track expenses, upload vouchers, maintain receipts and digital records Support reconciliation of bank accounts , vendor ledgers, and advance payments Maintain invoice logs, approval trails, and payment cycles for vendors Help manage employee reimbursement records and coordinate supporting bills 2. Invoice & Billing Management Generate client invoices as per shared formats (GST-compliant) Track pending invoices, payment follow-ups, and maintain collection reports Create and maintain Excel trackers for billed vs. received vs. outstanding payments Coordinate with the sales or operations team to validate billing accuracy 3. Statutory & Compliance Assistance Assist with basic documentation for GST , TDS , ROC , and payroll filings Download challans, organize payment proof folders, and maintain filing history Support CA firms by providing documents, vouchers, and backup entries as needed Maintain monthly calendars for filing due dates and follow up proactively 4. Vendor Onboarding & Coordination Collect and verify vendor KYC, GST numbers, bank details, and agreements Maintain digital logs of active vendors and their documentation status Raise purchase orders, track pending payments, and assist in vendor payouts Communicate with vendors for clarifications or missing information 5. Documentation & Data Maintenance Maintain folders for client invoices, vendor bills, internal reimbursements, etc. Ensure all files are digitized, versioned, and backed up in Google Drive or Notion Create weekly and monthly summaries of financial activity for team reporting Organize and store audit trails for expense entries, contract payouts, or advances 6. Admin & Office Finance Support Track subscriptions, SaaS tools, and recurring payment cycles Maintain records of laptops/devices allocated, deposit refunds, or vendor advances Provide finance and logistics support during investor audits or founder meetings Assist with printing, scanning, courier, and filing tasks as required ✅ Required Skills & Qualifications 0–3 years of work experience in accounting or finance roles (internship or full-time) Basic knowledge of Tally , GST , TDS , and Indian accounting standards Comfort with MS Excel , Google Sheets , and online documentation tools Strong attention to detail and ability to maintain accurate financial logs Willingness to learn and take initiative in resolving vendor or documentation queries Clear communication (written and verbal) and team coordination skills Highly organized, dependable, and disciplined in tracking deliverables ⚙️ Good to Have (Not Mandatory) Experience working in a startup, CA office, or SME setup Understanding of vendor onboarding, invoice formats, and e-invoicing Experience supporting internal audits or financial due diligence Exposure to handling salary slips, PF/ESI documentation, or payroll support 🧬 You’ll Do Well in This Role If You Like working behind the scenes to keep systems, payments, and records running Want to grow into a Finance Executive , Business Controller , or Accounts Manager Are proactive and willing to learn new finance tools and concepts Enjoy being dependable and keeping everything in order without constant follow-up Thrive in a fast-paced startup where ownership is valued over hierarchy 📬 How to Apply Send your updated CV to careers@darwix.ai Subject Line: Application – Account Assistant – [Your Name] (Optional): Share a short note on your experience with Tally or any financial system you’ve used, or tell us about a time you helped organize accounts or documentation under pressure. This is a great opportunity for someone early in their finance career looking to build a strong foundation in real-world accounting, compliance, and financial operations at a high-growth AI company. If you’re detail-oriented, disciplined, and excited to work hands-on— we’re excited to meet you. Show more Show less