UK - Payroll Specialist

Role Summary

Key Responsibilities

Payroll Data Processing

• Manage the relationship with our payroll bureau
• Oversee the input of all data from Kronos into the payroll portal
• Manage the data input of forecast hours paid
• Processing of prior month adjustments eg advances and other adjustments
• Processing of Leavers’ Holidays and withholding of monies for Returns of Passes and/or Uniforms
• Manage the mid month adjustments of pay as an interim until full integration of systems capabilities is live
• Monitoring and maintaining the helpdesk ticketing system– ensuring issues assigned to the payroll function are resolved and/or escalated where necessary in a timely manner
• Query resolution – investigation, solving of payroll discrepancies, communicating findings with internal customers and key stakeholders.
• Submission of Attachment of Earnings notices to the payroll bureau and request for payments to the Finance Team
• Maintain a good understanding of pay regulations and working with the payroll bureau to ensure the business remains compliant with current legislation.
• Review of payroll outputs prior to approval of payroll runs.
• Manage three payrolls within the One View payroll portal
• Responsible for any Off-Cycle Payrolls as required
  

Reporting

• Compiling payroll data and producing payroll reports in line with business requirements using the analysis reports provided by the bureau.
• Nominal Journal preparation
• Analysis of payroll variances prior to approval of payroll month on month and investigation with HR
• Health insurance, company car reporting, other benefits and P11Ds submissions in the interim until this function becomes fully payrolled April 2026
• Provide accrual data to finance at month end by 3rd of month
  

Pension

• Manage all new pension enrolments, postponements, opt-ins and opt-outs
• Balancing and submission of pension contributions
• Understanding of pensions regulations in line with Automatic Enrolment
• Management of pension communications to employees
• Pension control account reconciliation
  

Other

• Liaise with HM Revenue & Customs and the Pensions Regulator as required for any queries that should arise and ensure that matters are resolved to full conclusion
• Work in close collaboration with Operations, HR and Finance team members to ensure a positive employee experience for all employees on the payroll.
• Liaise with other key stakeholders across the business
• Ability to continually analyse process, suggest improvements and implement to conclusion
• Other tasks as required as befits the role and development.
  

Key Skills & Qualifications

• Advanced skills in Microsoft Excel as minimum; Power Query and/or Power BI desirable
• Good mathematics to assist with employees pay calculation queries
• Computer literacy in using Microsoft Office suite
• Deductive reasoning for analyzing raw payroll data and using it to develop and refine payroll policies
• Conflict resolution for dealing with disputes between employees and managers pay enquiries
• Monitor and maintain compliance of internal controls and audit requirements
• Input into Payroll budgeting and forecasting processes
  

Person Specification

• High attention to detail and accuracy
• High levels of integrity and confidentiality
• Organized work ethic and multi-tasking
• Written and verbal communication, including active listening and report writing
• Proven organization skills and ability to prioritize
• Ability to work on own initiative, hitting deadlines in line with payroll calendar (which can include weekend deadlines in some months)
• Working autonomously, able to problem solve and demonstrate operational and strategic skills
• Ability to continuously improve current system or controls
  

Qualifications

• Advanced skills in Microsoft Excel
• Reporting and Dashboard
• RCA CAPA
• SOP Writing, Checklist and Various Tracker Preparation
  

• Transition Experience