1342 Travel Arrangements Jobs - Page 42

Travel Coordination: Arrange and manage travel schedules, including booking flights, accommodations, and transportation, ensuring adherence to company policies and budgets. Vendor Management: Liaise with travel service providers to secure the best rates and services, and maintain relationships with vendors for accommodations and transportation. Documentation and Compliance: Assist with visa applications and other travel-related documentation, ensuring all travel arrangements comply with company policies and legal requirements. Budget Monitoring: Monitor and manage travel-related expenses, prepare monthly travel expense reports, and ensure cost-effective travel solutions. Emergency Support: Provide support during travel-related issues or emergencies, ensuring prompt resolution and minimal disruption to business activities Preferred candidate profile Bachelor's degree in Hospitality, Travel Management, Business Administration, or a related field 1-2 yrs previous experience in a travel coordination or customer service role is preferred. Proficiency in travel booking systems, Microsoft Office Suite, strong organizational and time-management skills, excellent communication and customer service abilities, and attention to detail.

Bachelors degree with 5-6 years of professional experience in MNC Comapanies Expert in outlook calendar management Scheduling domestic and international travel arrangements Processing expense report Organize team outings, maintaining budget tracker for the team Background of working in a corporate or semiconductor companies is preferred Experience with Microsoft Suite – Outlook, Word, Excel Ability to work autonomously on assignments and handle sensitive and confidential information with integrity, discretion, and utmost secrecy Possess a “can-do” attitude for all situations, no task too big or too small to handle Excellent written and verbal interpersonal skills and a strong sense of professionalism Excellent organization skills, strong attention to detail, ability to handle multiple tasks in a fast-paced and time-sensitive environment Strong interpersonal skills and ability to build relationships cross-functionally Extraordinary work ethic while balancing the needs of the individuals and the business

Project Management Representative--Executive Assistant-Bangalore Look for minimum 3 plus years candidate in Executive Assistant role. Executive Assistant Shift Time: o IST: 5:30 PM to 3:00 AM • Work Model: Work from office (Monday to Friday) CABS AVAILABLE 3+year EXP NEED Look for Candidates who should have experience as a EA for Director Responsibilities/Authorities Uses Outlook/Teams to receive and process requests; Uses ServiceNow to log the requests • Provides administrative support services to dedicated Managing Directors • Supports delivery such as but not limited to: Travel arrangement; Calendar Management; Events Planning; Workspace reservation. Client Management Administration including reporting; PMG; Time & Expense; BuyNow Invoice Processing and Procurement • Preparing internal team reports, team training/work shadow sessions and customer relations • Preparing documents and correspondence according to company guidelines • Research and gathering of information from identified sources • Assisting with special projects (after discussion with Team Lead) • Handling MDs with critical roles and responsibilities including Level 3 and up

We are looking for a highly organized and proactive Administrative Professional with 5 to 10 years of experience to manage daily administrative tasks and support operational efficiency. Key Responsibilities: Travel arrangements Handle hotel bookings and itinerary planning Documentation & Record Keeping Maintain accurate records of employee travel, vendor agreements, administrative documentation, and expense reports. Petty Cash Handling Oversee office supplies procurement and inventory management Location: Navi Mumbai

Personal manager for HNI client in Noida (family residence). Handle the family household requirements, staff mgmt, travel accompaniment, events etc. Domestic & International travel with the family. Client is into Infra consulting.

Oversee daily office operations, manage schedules, coordinate meetings, maintain records, and handle correspondence. Ensure smooth office function, support staff, and manage office supplies. Strong organizational and communication skills required.

Experience as Admin cum Accounts Executive Building/Vendor Management coordinate overall office management & maintain staff Maintenance of meeting rooms & office Should have Exp Accounts, Tally Apply 8870813777

Responsibilities: * Provide administrative support to senior leadership team * Manage executive calendar & schedule appointments * Coordinate travel arrangements & itineraries * Draft letters & MOMs with accuracy & efficiency Health insurance Provident fund

Job Title: Executive- Travel Job Location: Bangalore / Vadodara Shift Timings: 5:30 PM to 2:30 AM IST (US Shift) https://www.linkedin.com/showcase/collaberagtc/ https://collabera.com/globaltalentcenter/ https://www.collabera.com/ https://www.youtube.com/@CollaberaGTC/videos https://instagram.com/collaberagtc?igshid=ZWQyN2ExYTkwZQ== Collabera, a leader in staffing Industry, is looking for Executive- Travel . Our employees work in fast paced, high energy work environment driven by our unique work culture that embraces competitiveness, passion and work hard-play hard approach to the fullest. Our clientele comprises of many Fortunes 100/500 organisations across various industry domains. This is an amazing opportunity for someone having the hunger to succeed and work with a reputed staffing firm. He/she is expected to verify and validate each document as per the clients compliances and raise findings if he/she finds any document to be missing or incomplete resulting in non-compliance. Applicant is expected to work within tight timelines and ensure 100% accuracy and compliance. Job Role involves: Cost and compliance optimization: Optimizing the cost of travel and providing TME policy governance. Negotiating with vendors (online/offline) and finding cost-effective flight/hotel/cab options. Finding cost-effective alternatives to the bookings made by employees to generate more savings. Doing market analysis/research to validate if quotations are reliable as compared to other vendors. Finding vendors who can offer better services at a lesser cost than the current vendors. Keeping a track of automated booking notifications to crosscheck its compliance with the policy guidelines. Operations and responsiveness: Providing end-to-end travel management with adherence to prescribed Turn Around Time (TAT) set under Service Level Agreements (SLAs). Managing credit card authorizations and payments to the vendors/ hotels. Collect all mandatory travel documents from travelers after the travel is completed and ensure that it is reviewed and presented to management for approval. Maintaining agreement or contract of new vendors and keeping a record of the same. Keep the business travelers updated about any changes with respect to travel or any expected change in timings or additional budget as applicable on a case-to-case basis. Quality of work: Managing the satisfactory level of quality in service delivery and management reporting. Submit monthly reconciled credit card statements to the finance department. Managing and updating the travel database through excel reports. Ensuring the safety and comfort of the business travelers. The job role requires: Knowledge of corporate travel management Excellent written and verbal communication skills Post-Graduation/Graduation from any stream. Proficiency with MS Office Attention to detail. Organization/Coordination skills Being proactive, managing and prioritizing multiple tasks simultaneously Negotiation skills Brownie Points if: Knowledge of GDS systems like Amadeus, Sabre, etc. Knowledge of the US travel industry Diploma/Degree in travel/tourism domain Training of IATA Ticketing & Fare Construction Role & responsibilities Preferred candidate profile

Travel Executive, Gurgaon (Sohna Road) MNC, Male, 3-5yrs exp in Travel Desk/Travel Mgmnt for the company, good exposure of travel management for corporates - air, train, hotel - booking, scheduling, coordination, ticketing all types of travel modes

EA to MD, male/female, 5-10yrs exp, Excellent English communication - verbal & written, good computer skills, Graduate/MBA/PG, Salary ; 7-8lpa, Role; Must have good exposure of managing Office of Director & sr. management, good personality

Oversee corporate office facilities to ensure they are in working order. Manage office pantry, housekeeping & security personnel Monitor attendance & maintain records. Monitor office supplies-ensuring stationary, event material, visiting cards etc.

Job Description | Personal Assistant | To Director HASETRI Job Title: Personal Assistant Role Summary : As a personal assistant (PA) he/she will work closely with Director HASETRI to provide administrative support, usually on a one-to-one basis. He/She will help Director HASETRI to make the best use of his time by dealing with secretarial and administrative overall tasks. Personal Assistant Responsibilities: Supports Director HASETRI directly as the go-to person for all needs, including daily administration, calendar management, travel schedules, accommodation, delivering presentations, answering calls, etc. Conserves Director HASETRIs time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analysing information Prepares meeting rooms for appointments, coordinates schedules, and greet customers and clients prior to meetings. Keeps, prepares, and distributes minutes of meetings Coordinates in organizing events and conferences Maintaining databases and filing systems Collating and filing Director HASETRI business expenses and travel expenses Provides overall administrative support. Manages incoming email, faxes and post, often corresponding on behalf Personal Assistant Skills List: Proven ability to manage a flexible schedule Exemplary planning and time management skills Outstanding verbal and written communications skills Ability to interact with high profile clients and executives excellent interpersonal skills the ability to work on your own initiative honesty and reliability discretion and an understanding of confidentiality issues. Education, Experience, and Licensing Requirements: Bachelors degree preferred Prior experience in a personal assistant or executive secretary will be added advantage to the profile Highly familiar with software suites, such as Microsoft Office (Outlook, Word, Excel, and PowerPoint) Customer service skills Ability to multitask and prioritize workloads Preferably MALE Candidates

S. No. KRA Area Description KPI / Performance Indicators 1 Calendar Management Manage MDs calendar and schedule appointments. 100% scheduling accuracy, timely reminders, minimal conflicts 2 Meeting Management Draft agendas and record accurate MOMs. MOMs shared within 24 hrs, agenda shared at least 1 day prior 3 Travel C Itinerary Coordination Plan and coordinate travel itineraries and logistics. Itineraries planned 100% in advance, no missed logistics 4 Email C Communication Handling Draft, edit, and manage emails and business communication. 100% professional and timely responses; error-free documents 5 Ad-hoc Support Execute tasks assigned by MD, including external coordination. Timely completion of assignments with high confidentiality 6 Follow-ups C Task Closure Remind and follow up with internal/external stakeholders. Closure of 90%+ follow-up tasks within deadlines 7 Document Management Maintain and organize documents, letters, and email correspondences. Zero document loss, 100% filing compliance 8 Departmental Coordination Liaise with all departments for coordination and updates. Smooth communication flow across departments; minimal communication gaps 9 Recruitment Coordination Support hiring process for Plant, HO, and Sales. Support provided in 100% of recruitment cases as scheduled 10 SOP, JD, KRA C MoM Documentation Draft and update SOPs, JDs, KRAs, and MOMs. Documents updated quarterly and available on request 11 Accompanying MD Join MD during plant visits and external meetings. Professional support delivered during 100% travel assignments 12 SAP Usage Use SAP for approvals, reporting, and coordination. Timely execution of SAP tasks; no overdue approvals or errors

Executive Assistant’s responsibilities include managing calendars, making arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

Security Operations, CCTV Surveillance, Compliance & Safety, Emergency Response & Incident Management, Administrative Support

Pleasant personality Good command on English filing and documentation Calendar Management Coordination, follow ups Organise and manage events *Female only 2- 5years as EA to Director/CEO/MD Location- Near Science City,Topsia

Calendar & Meeting Management Screen and prioritize emails, calls, and other communications Travel & Logistics Project, Task Management & Reports Administrative & Office Support Required Candidate profile Interact with cooperate clients like IAS officer etc .., Excellent Communication Skills Female candidate Kindly reach us @ Hema - 7305057834 adducoindia@gmail.com

Job Description: We are seeking a highly experienced and proactive Executive Assistant to the Chairman to manage day-to-day administrative, scheduling, and communication responsibilities. The ideal candidate must have strong interpersonal skills, exceptional organizational abilities, and a deep sense of confidentiality and discretion. Key Responsibilities: Calendar & Schedule Management: Maintain and manage the Chairman's daily calendar and appointments. Coordinate and prioritize meetings, travel, and events in India and abroad. Meeting Coordination & Documentation: Organize board and team meetings, cultural program briefings, and strategic sessions. Prepare Agendas and detailed Minutes of Meetings (MoM). Administrative & Communication Support: Draft and manage formal correspondence in Hindi and English. Handle confidential documents with high integrity. Coordinate communication between Chairman and internal/external stakeholders. Liaison & Coordination: Serve as a point of contact for senior management, trustees, academic leaders, and cultural guests. Coordinate with vendors (e.g., Flex agencies), event organizers, and institutional staff. Project/Program Assistance: Assist in planning and execution of philosophy, culture, and history-related events and programs. Prepare briefs, notes, and documentation for institutional initiatives. Key Skills & Qualifications: Prior experience supporting C-suite/Chairman/Trust level professionals. Strong skills in MS Office (Word, Excel, Outlook), Google Calendar, Zoom/Teams. Ability to write formal communication in English and Hindi. Excellent organizational, time management, and interpersonal skills. High emotional intelligence and tact in dealing with dignitaries. Kindly share your resume on sv12@svmanagement.com

1.Efficient management of the organization’s administrative functions, including facilities, budgeting, vendor and contract management, compliance, risk management, event planning, transportation, security, and mess operations. Only Local candidates Required Candidate profile A proactive leader who can oversee multiple areas, ensuring that all administrative processes run smoothly, effectively, and in alignment with organizational goals. Candidate from Hospitality industry

ZS is a place where passion changes lives. As a management consulting and technology firm focused on improving life and how we live it , our most valuable asset is our people. Here you’ll work side-by-side with a powerful collective of thinkers and experts shaping life-changing solutions for patients, caregivers and consumers, worldwide. ZSers drive impact by bringing a client first mentality to each and every engagement. We partner collaboratively with our clients to develop custom solutions and technology products that create value and deliver company results across critical areas of their business. Bring your curiosity for learning; bold ideas; courage an d passion to drive life-changing impact to ZS. Our most valuable asset is our people . At ZS we honor the visible and invisible elements of our identities, personal experiences and belief systems—the ones that comprise us as individuals, shape who we are and make us unique. We believe your personal interests, identities, and desire to learn are part of your success here. Learn more about our diversity, equity, and inclusion efforts and the networks ZS supports to assist our ZSers in cultivating community spaces, obtaining the resources they need to thrive, and sharing the messages they are passionate about. HR Assistant HR Services provide support services to ZS professionals as they complete their work. The administrative services team provides administrative support, travel planning, operations, catering coordination, and facilities management. What you'll do Increase productivity of consulting HR leaders by handling the administrative tasks (such as, travel arrangements, expense reporting, calendar management, interacting with vendors and clients, email correspondence, etc.) Provide scheduling support to multiple individuals (appointment, calendar and meeting management) Complete expense reports within compliance guidelines, process invoices for payment, and assist with other administrative processes, as needed Prepare domestic and international travel logistics (itineraries, visas, etc.) Coordinate internal and external meetings/activities (i.e. venue selection/reservation and set-up, hotel accommodations, catering, etc.) Prepare and organize documents for client proposals and presentations as needed (contract tracking, printing, organizing and archiving meeting support materials) Address problems and troubleshoot with internal and external stakeholders Handle special projects with demanding deadlines Participates in group learning and/or knowledge sharing What you'll bring High school diploma required. Post-secondary education or Associate or Bachelor degree preferred. 1 - 3 years of relevant work experience as an administrative/operations assistant, preferably in a professional services environment Fluent in MS Office (Word, PowerPoint, Excel and Outlook), travel and expense reporting applications Strong oral and written communication skills Professional appearance and demeanor with ability to exercise good judgment and discretion Attention to detail, dependability, punctuality Proactive self-starter with ability to manage a wide variety of tasks and meet deadlines Experience working both independently and with a team in a demanding environment Sense of humor appreciated Perks & Benefits ZS offers a comprehensive total rewards package including health and well-being, financial planning, annual leave, personal growth and professional development. Our robust skills development programs, multiple career progression options and internal mobility paths and collaborative culture empowers you to thrive as an individual and global team member. We are committed to giving our employees a flexible and connected way of working. A flexible and connected ZS allows us to combine work from home and on-site presence at clients/ZS offices for the majority of our week. The magic of ZS culture and innovation thrives in both planned and spontaneous face-to-face connections. Travel Travel is a requirement at ZS for client facing ZSers; business needs of your project and client are the priority. While some projects may be local, all client-facing ZSers should be prepared to travel as needed. Travel provides opportunities to strengthen client relationships, gain diverse experiences, and enhance professional growth by working in different environments and cultures. Considering applying At ZS, we're building a diverse and inclusive company where people bring their passions to inspire life-changing impact and deliver better outcomes for all. We are most interested in finding the best candidate for the job and recognize the value that candidates with all backgrounds, including non-traditional ones, bring. If you are interested in joining us, we encourage you to apply even if you don't meet 100% of the requirements listed above. ZS is an equal opportunity employer and is committed to providing equal employment and advancement opportunities without regard to any class protected by applicable law. To Complete Your Application Candidates must possess or be able to obtain work authorization for their intended country of employment.An on-line application, including a full set of transcripts (official or unofficial), is required to be considered. NO AGENCY CALLS, PLEASE. Find Out More At www.zs.com

Location - Worli Salary - Depend upon Candidate Contractual Hiring , very well known Company (This role is for 6mnths it may extend it may not extend) Experience - Minimum 8yrs Job Summary: We are seeking an experienced and highly organized Executive Assistant to provide administrative support to our senior leadership team. The ideal candidate will have a minimum of 8 years of experience in an executive assistant role and be able to work independently with minimal supervision. Responsibilities: Provide administrative support to senior leadership team, including scheduling appointments, managing calendars, and preparing meeting materials Coordinate travel arrangements and prepare expense reports Manage and maintain complex schedules, ensuring timely and efficient communication among team members Prepare and distribute correspondence, reports, and other materials as needed Handle confidential and sensitive information with discretion Perform other administrative tasks as needed Requirements: Minimum of 8 years of experience as an Executive Assistant Age 35 or above preferred High school diploma or equivalent required; Bachelor's degree preferred Excellent communication, organizational, and problem-solving skills Ability to work independently with minimal supervision Proficiency in Microsoft Office and other software applications Discretion and ability to maintain confidentiality Share resume on - charvi.a@ipsgroup.co

JD Required skills: As a travel planning expert, would be the primary point of contact for the customer and able to provide end to end solutions across a gamut of travel requirements ( travel ticketing, Accommodation, Visa and Forex) This position is for Pan India operations Able to understands and apply customer travel policies Has good knowledge on travel planning processes ( Travel agency operations, GDS, Airlines, Payment solutions and the like) Able to steer the discussions with various travel requirement suppliers ( Travel Agency, hotel desk, Visa Partners and Forex / Credit Card partners) Should have exposure to travel booking interfaces, tools and applications Exposure / working knowledge on implementation of online travel solutions or any IT application Should have experience in travel agency implementation / de implementation Should have experience and knowledge on the GST process across various travel operations ( Airline, hotel, visa or any other vendor contracted for travel process / operations ) Has knowledge and experience in handling credit cards for central pay accounts and individual credit cards, reconciliation process & Payment processes. Has knowledge and experience in payments handling for credit cards Has knowledge / exposure on travel expense / settlements operations Able to liaise with various suppliers, customers and other stakeholders like HR, Finance, IT team etc Able to work with customers internationally Able to bring in process improvements and there by build in efficiency in the travel operations Bring in innovative ideas for customer engagement Reporting and maintenance of KPIs as required for the travel operations and as may be required to monitor all the vendors / suppliers Excel in service and delivery excellence leading to high customer satisfaction. Experience in being a team member in regional / global projects Responsible for all changes in the Applications / Tools deployed in the countries Prepare change requests / LH documents for changes pertaining to applications Liaise and coordinate with relevant stakeholders to analyze the impact of any change (technical , process related, compliance related, tax related etc ) Communication to all the stakeholders and employees on the changes in the applications Qualifications Any Bachelor or Masters degree preferable in Travel & Tourism Certification in IATA is preferable Basic Accounting knowledge required Additional Information At least 8 – 10 years of experience in travel and expense would be good Able to work independently and also guide the team on the travel topics Good client interfacing and people / stakeholder management skills Strong analytical skills with an ability to think out of the box Ability to work flexible hours and handle multiple priorities simultaneously Exposure to international working is preferred Meets individual and team goals

Responsibilities: * Manage office administration: petty cash, housekeeping, travel arr., security & facility maintenance * Coordinate with teams on projects: communication, scheduling, resource allocation Coordinate with Vendor, verify invoices Annual bonus Provident fund Health insurance

Role & responsibilities ADMINISTRATION MATTER. 1. Responsible for Liasoning with Government Authorities such as Labour Dept, ESIC Dept, Municipal Corporation, PWD, Forest Dept, Traffic Police & Local Police Station Etc on regular basis for smooth functioning of project. 2. Initiate Official Correspondence with Govt. & Non Govt. bodies related to Administrative matter. 3. Responsible for Generation, Compilation, Submission of PF & ESIC data of workmens at project site on Monthly, Quarterly, Half-Yearly & Yearly basis. HR – MATTER. 1. Co-ordinate with site admin team and ensure staff statutory documentation – Workmen’s Register, Aadhaar Card Up-dation, Bank Account Details, ESIC Registration, PF Enrollment, PF-UAN Activation of all workmen’s at the project site within a stipulated time frame. 2. Coordination and ensure proper Time Office functioning (Staff’s & Workmen’s) for attendance along with Over Time as per laid down guidelines from HR Department. 3. Addressing and resolving Staff’s & Workmen’s grievances at project sites in consultation with Project In-Charge & HR Department, RO. GENERAL ADMINISTRATION – MATTER 1 Identification and finalization of staff accommodation and senior management in line to company policy for all the projects. 2 Responsible for initiating activities pertaining to the maintenance & upkeep of Labour Accommodation. Ensure providing of basic amenities to employees such as Electricity, Drinking water, First Aid facilities, PPE Equipments and appropriate standard of House-Keeping at project site. 3 Responsible for Liasoning with Appropriate Govt. Authorities in case of Emergency / Labour Unrest and execute properly the evacuation of employees as per laid down plan. SECURITY – MATTER 1 Ensure proper survey, deployment, monitoring and review functions of security personal on daily basis at project site. 2 Responsible for providing guideline & strategic training of security personal under critical condition at project site. 3 Coordination & Initiation for resolving security related issues / dispute at project site. 4 Coordination & handling of security personal grievance, if any at project site. Preferred candidate profile Perks and benefits