Executive Search Coordinator & Executive Assistant

We are actively seeking a highly skilled Executive Search Coordinator and Executive Assistant to play a pivotal role in overseeing and enhancing the candidate and client experiences throughout the recruitment life cycle. This position is essential for ensuring a seamless and efficient process, fostering strong relationships with both candidates and clients, and contributing to the overall success of our recruitment efforts. The ideal candidate will possess exceptional organizational and communication skills, strong reporting (Excel and PPT), a keen attention to detail, and a proactive approach to problem-solving.

In addition, the ideal candidate will possess extensive experience in managing the schedules and administrative needs of senior executives, demonstrating exceptional organizational, coordination, and time management skills. Your proven capacity for critical thinking and proactive anticipation of needs, combined with strong judgment and decision-making abilities, will be key to your success in this role.

We will count on you to:

• Oversee and enhance the candidate and client experiences throughout the recruitment lifecycle, ensuring a seamless and efficient process.
• Provide comprehensive reporting using Excel and PowerPoint, maintaining accurate records of candidate interactions, interview feedback, and recruitment metrics.
• Develop and manage executive search tools and documents, including candidate slates and Statements of Work (SOW).
• Support the Global Talent Acquisition Leader with executive assistance, including diary management, travel arrangements, and expenses.
• Organize and coordinate candidate and client interviews, managing logistical details and stakeholder communication.
• Manage and update information in our Applicant Tracking System (Workday), ensuring data accuracy and integrity.
• Build and maintain strong relationships with C-Suite executives, stakeholders, and clients to deliver high-level professional service.

What you need to have:

• Advanced skills in Excel and PowerPoint.
• Bachelors degree in Human Resources, Business Administration, or a related field.
• Strong organizational, coordination, and time management skills.
• Excellent communication and interpersonal skills, with the ability to build relationships with senior stakeholders.
• Proven ability to deliver high-quality work under strict deadlines.
• Solid focus on candidate care and customer service.
• Demonstrated dedication to supporting team members and achieving outcomes.

What makes you stand out:

• PowerBI experience and reporting capabilities (desirable).
• Working knowledge of Workday as a recruitment platform (desirable).
• Self-confidence and excellent negotiation skills.
• Demonstrated commitment to quality, service delivery, and continuous improvement.
• Highly developed relationship management skills and attention to detail.
• Ability to thrive in a fast-paced, collaborative environment.